The regularly scheduled WORKSHOP MEETING of the Monroe County Volunteer Firemen’s Association Inc. was called to order by the Association President, Ms. Diana Pfersick, RNC at 7:30 PM. The location was at the Combined Training Center located at 1190 Scottsville Road, Rochester, NY, Room 107.
The assembly was led in the Pledge of Allegiance to the American Flag by the Sgt.-At-Arms and the Opening Prayer for guidance was offered by the Association Chaplain, Mr. Royer Pfersick.
With the taking of the roll call it was determined that a quorum existed to conduct all business brought to the floor by the attendees.
The minutes of the previous meetings were approved with no additions or corrections noted by the directors in attendance. This was done by voice acclimation on a motion advanced by Mr. A. Way and 2nd by Mr. C. Bommele.
BILLS AND COMMUNICATIONS:
There was one receipt for printing passed over to the Treasurer for his workflow and future consideration by the directors for payment.
There were several pieces of information tendered to the Secretary that will be held until the Quarterly Convention that will be held on April 29, 2010, (Penfield #1).
Treasurer’s Report: Mr. W. Nichols
There was a motion made by Mr. L. Hicks and 2nd by Mr. R. Diehl to pay the financial obligations of the Association that have become due since the last meeting of the Directors. This advanced motion was carried by voice acclimation of the attending directors with no discussion or dissent.
There were several committee related materials passed over to the Secretary for discussion at this meeting but will be held over to the Quarterly Convention to be held on April 29, 2010, (Penfield #1).
At this point the Association President, Ms. Diana Pfersick, RNC, put off until the Quarterly Convention all Committee reports and related discussions until the next meeting which will be the Quarterly Convention to be held at Penfield #1 on April 29, 2010.
The stated subject of this Workshop Meeting of the Directors was held to be…….The Bylaws of the Association.
There were then the following discussions noted, although not all necessarily concerned with the stated topic.
Mr. C. Dunn discussed the “Roberts Rules” with respect to nominations and the reconvening of the Nominating Committee. The “Run From the Floor” situation was discussed by Mr. C. Dunn and there were several questions asked regarding what the Bylaws of this Association say in regard to this situation. The result is the Bylaws now in effect say little regarding this subject and the prevailing opinion now is that the current instrument is woefully out of date and has not kept pace with the growth of the Association.
It was clear that there has to be a Committee is formed to rewrite a large portion of the current Bylaws to reflect the current ideals or the Association and to bring into current thinking the very makeup of the governing arm of the Association.
Mr. D. Sweet rose to enjoin the Directors to “Practice Common Sense” in this situation and not go off on unnecessary tangents or far reaching improper decisions that could eventually harm the Association.
There followed a discussion of how to honor the recently departed 1st Vice President who was in line to be elected President of the Association. It was agreed that Mr. Michael Smith was eagerly awaiting his election and service as Association President. It was a shock to the members as to his passing.
In light of this, there was a motion advanced by Mr. J. Walsh and 2nd by Mr. R. Chichester to honor Mr. M. Smith with his being declared the President of the Association for the period of one hour at the Instillation Banquet that is to be held on May, 8, 2010 at the Green Lantern Party House and then the Presidency pass to Mr. Lynd Hicks the 2nd Vice President who has moved up to 1st Vice President by the death of Mr. M. Smith. This motion was passed by acclimation by the attendees.
There then followed discussions of the number of Directors representing the Battalions. Mr. L. Ritz rose to discuss the possibility of this number being one Director for each Battalion. This would put to rest the need to have 3 persons serving as Directors of each Battalion. This is in light of the continuous vacancy of in place Directors. There were then discussions of this idea that was both lively and most informative but as yet no decision was taken. It will be discussed much more in the future.
There were at this point several asides were noted:
Mr. R. Chichester was asked the progress of the “Dome Project”, which is in actuality the Health Fair sponsored by NYS Senator James Alesi. Mr. R. Chichester reports that there is none at the moment simply because it has not been discussed yet. But he assured the attendees that the MCVFA (Inc.) will have a presence at the event and if last year’s efforts were any barometer of its value….this year’s effort will be even better!
The “Awards Committee” (Chairperson, Mr. L. LeonE) met last week and decided that this year’s recipient will be Mr. David Sweet. And the Explorer’s Award will be bestowed on Michael Terzo at the Explorer’s Dinner to be held at Sea Breeze Fire Department on May 13, 2010.
Mr. D. Sweet then rose to discuss the serious financial situation facing the Firemen’s Home in Hudson NY. There was a general layoff at the home. It was reported that sixteen positions were affected and the layoffs cut across the whole facility, ranging from food service to nursing. It was reported to be a serious situation and necessitated the FASNY Endowment Fund transferring funds to assist the Firemen’s Home at this most difficult time.
Mr. D. Sweet had some astute personal observations regarding this situation that underline the grave condition of the home finances. There are at present a census of 85 residents and 92 available beds, (Included being sub acute, acute, custodial and medical). Information in fact coming from the home is not good and worthy of immediate assistance.
There then followed a discussion again of the Bylaws and their lack of clarity regarding the election, appointment of officers and the in place Bylaws to cover such situations as being ineffectual.
This conversation was initiated by Mr. L. Ritz who went on to say there was no place in the Bylaws authorizing the appointment of any one to serve as President for a limited amount of time. He further stated that there was nothing in the Bylaws covering this “Entire Situation”.
Mr. L. Ritz then proposed a motion to Null and Void the previous motion regarding the one-hour appointment of Mr. M. Smith in favor of his being named, “Honorary President of the Association for the year 2010”. This motion was passed after a lengthy discussion. 1st by Mr. L. LeonE and 2nd by Mr. E. Renner. The motion passed by acclimation with one dissenting vote.
The Checks were approved by the Directors present for payment of the financial obligations of the Association on a motion by Mr. A. Way and 2nd by Mr. C. Bommele.
From Mr. D. Sweet: Mr. Edward Tase has been appointed as Interim Director of FASNY. Mr. E. Tase is from the Frontier Fire Department.
With no additional business brought to the floor by the attendees there was a motion made to adjourn the Directors Workshop Meeting. 1st by Mr. A. Way. The 2nd was by multiple members in unison.
The Closing Benediction was offered by the Association Chaplain, Mr. R. Pfersick.
Time of Adjournment………….9:05 PM
J. K. Walsh
Sec. /MCVFA (Inc.)