Minutes > August 31, 2011 Board of Directors Meeting


 

August 31, 2011

The previously scheduled meeting of the Monroe County Volunteer Firemen’s Association, Inc. Board of Directors, Committee Chairpersons, Delegates and Representatives was called to order by the Association President, Mr. Lynd Hicks at 1900 hrs.  The location of this meeting was Room 103 at the Combined Training Center on Scottsville Road, Rochester, NY.

The assembly was led in the Pledge of Allegiance to the American Flag by Mr. L. Hicks and the Opening Prayer for Guidance was offered by the Association Chaplain, Mr. Royer Pfersick.

With the taking of the Roll Call, it was determined that a quorum was present to conduct all business brought to the floor by the attendees.

The minutes of the previous meeting were approved on a motion called for by the presiding officer…Mr. L. Hicks.  1st by Mr. C. Bommele.  2nd by Mr. G. Klingenberger.  There were no additions of corrections noted and the vote was by voice acclimation.  There were no dissenting voices noted.

COMMUNICATIONS:

There were several received by the Secretary and read to the assembly.  They were then passed over to the appropriate attendees for their workflow and conclusions.

BILLS PRESENTED:

There were two presented to the Treasurer, Mr. W. Nichols for his workflow and eventual disposition if approved by the Directors present.  (One receipt is for copying and one is for postage.)

Treasurer’s Report:            Mr. W. Nichols

Previous to this meeting, Mr. W. Nichols sent the complete report to the Directors for their information.  Following a brief discussion, it was acknowledged as received on a motion called for by the Chair.  1st by Mr. G. Klingenberger.  2nd by Mr. R. Diehl.  There were no dissenting votes cast.

COMMITTEE REPORTS:

The following Committees had no reports at this time for a variety of reasons: Audit, Banquet, Investment Advisory, Explorers, Nominating, Resolution, Transportation, Special Committees #1 & #2.


Budget and Finance:            Mr. R. Diehl

There is a Budget Committee Meeting scheduled for Wednesday evening at 1900 hrs. on September 14, 2011at Henrietta #1.

Constitution and Bylaws:            Mr. C. Dunn, Mr. G. Klingenberger, Ms. D. Pfersick

The current information on the completed project is still in the hands of the Association Attorney…Mr. Joel Krane.

There followed was a discussion of the changes in the Constitution and Bylaws – both pro and con.  The attendees then entered the discussion regarding the changes and additions.  The conclusion to this series of discussions was brought to the floor by Mr. C. Dunn…. “There must be a business plan.  It’s imperative, lacking and long overdue.”

Mr. C. Dunn discussed the need to have spelled out future goals of the Association and the lack of direction that is becoming self evident and obvious.

There was a Committee formed to accomplish the above stated goal and report back to the Directors the formation of a working business plan.  The Committee for Strategic Planning shall consist of the Messer’s G. Klingenberger, L. Ritz, C. Dunn, C. Bommele and A. Sweet.  Their first report will be at the October Director’s Workshop Meeting.

Emergency Medical Service:

Please refer to last month’s report.  Other than that…No report at this meeting.

Fire Prevention Education:            Mr. A. Way

The essay material is ready to be distributed.  Mr. A. Way has it all with him at this time and will pass it out at the conclusion of this meeting.

Fire Prevention Essay Contest:            Mr. A. Way

Please refer to above information.

Hospitality Room:            Mr. D. Sweet

WNYVFA and MCVFA will share expenses for the room at the Legislative Conference.  There is associated material for the room being stored at the Brockport Exempts Facility.  Mr. A. Way will provide a current inventory of this material.

Historical:            Mr. A. Sweet

Mr. A. Sweet discussed some old convention books that are at present…archived.

Legislative:

There was a discussion surrounding various Legislative Committees and their ongoing work.

Sectional Meetings scheduled are: WNYVFA at Warsaw, NY on September 11, 2011 and at Richmond on September 18, 2011.

Membership:            Mr. W. Nichols

Mr. W. Nichols reports the renewals are coming in on a regular basis.

Public Relations:            Mr. C. Dunn

See attached report.

Steering Committee:            Mr. D. Sweet

Mr. D. Sweet reports that all recommended appointments to FASNY Committees were accepted by FASNY.  The report and list are attached to these minutes.

Special Events:            Mr. R. Chichester

The Health Fair held at the Dome Arena.

The Health Fair is scheduled for October 6, 2011 and the MCVFA (Inc.) will have two tables at the Dome.  There has been an order for pens activated by this Committee.

Yearbook:            Messer’s L. Hicks and C. Dunn

There was a free ranging discussion of the current prospectus and the results seem to be everything’s in order.  250 seem to be the number of books to be requested.

It shall be requested that a representative of the fund raising group be present at the September Board Meeting.

REPORTS OF REPRESENTATIVES/DELEGATES:

The following Representatives and Delegates had no reports at this time for a variety of reasons: Drills and Officials, Finger Lakes Burn Association, Fire Districts, Fire Marshalls, NCNYVFA, and Safety Officers

Fire Advisory Board:            Mr. L. Ritz

The board’s on vacation.  Their next meeting will be in September.

County Fire Chiefs:            Mr. A. Sweet

The Equipment Seminar brought in 5-6 thousand dollars to the good.  There were approximately 800 attendees present.

Their next meeting will be September 14, 2011 in Honeoye Falls NY.

County Fire Police:

Their next meeting will be on September 1, 2011 at the Clifton Fire Department.

FASNY:            Mr. D. Sweet

Mr. D. Sweet reports that the recent Convention held at Alexandria Bay was a “Fun Convention”.  The next Convention will be held in Syracuse, NY (Liverpool).  Youth day went well and all attendees had a great time.

WNYVFA:            Mr. K. Fuller

The Legislative Meeting will be at the Moose Club in Warsaw, NY on September 11, 2011 and the Banquet will be held on September 10, 2011 at the Moose Club in Warsaw, NY.


REPORTS OF OFFICIALS AND DELEGATES:

The following Officials and Delegates had no report at this time: Chaplains Association, Coordinator’s Office and State Fire Police.

Firemen’s Home:            Mr. D. Sweet

The current census is 68 members.  There will be a Memorial Service at the home… dates are September 10-11, 2011.

BATTALION REPORTS:

There were no Battalion reports at this time.

OLD BUSINESS:

There was a motion called for by the Chair to purchase 2 tables for the “Firefighter’s Appreciation Dinner” scheduled for October 6, 2011 at the Diplomat Banquet Center.  1st by Mr. G. Klingenberger.  2nd by Mr. R. Diehl.  The motion carried by voice vote.  No dissenting votes were in evidence.

The NCNYVFA Banquet will have 6 members from the MCVFA in attendance.  This was approved on a motion called for by the Chair.  1st by Mr. G. Klingenberger.  2nd by Mr. R. Diehl.

The WNYVFA Banquet attendees were also approved on the same motion.

Under Old Business:

There was a discussion of an Honorarium to Mr. David Schultz to be presented at a future date.  The discussions revolved around the amount and need.  The general discussion was placed as a motion framed by Mr. G. Klingenberger to be… “There will be a sum of $500.00 donated to the Firemen’s Home in Mr. David Schultz’s name.  This will be restricted donation to Operation Small Change”.  This motion was placed on the floor by Mr. G. Klingenberger and it was seconded by Mr. A. Way.  There was a show of hands for this motion and it was carried by majority with one abstention.

NEW BUSINESS:

There was a motion called for by the Chair to pay the financial obligations of the Association.  1st by Mr. A. Way.  2nd by D. Nesbitt.  The motion carried by voice acclimation.  There were no dissenting voices heard.

There was a motion called for by the Chair to increase the Firemen’s Home Chapel Window Donation from $500.00 to $600.00.  1st by Mr. A. Way.  2nd by Mr. D. Nesbitt.  The motion was carried by voice acclimation.  There were no dissenting votes noted.


REPORT OF THE OFFICERS:

The President:            Mr. Lynd Hicks

Other than the statements made at the meeting…no report at this time.

The 1st Vice President:            Mr. Charles Bommele

No report at this time.

The 2nd Vice President:            Mr. Louie LeonE

No report at this time.

GOOD AND WELFARE:

The date reported for the Directors December Meeting and Christmas Party is December 14, 2011.  It will be held at the Hilton Fire Exempts Club and it will be a Buffet Dinner.

With no additional business brought to the floor by the attendees…There was a motion called for by the Chair to adjourn the meeting.  1st by Mr. G. Klingenberger.  2nd by Mr. R. Diehl.  The motion was carried by voice vote.  There were no dissenting votes noted.

The Closing Benediction was offered by the Association Chaplain, Mr. Royer Pfersick.

Time Noted as 2155 hrs.

Respectfully Submitted,

 

 

 

J. K. Walsh

Sec. /MCVFA (Inc.)