Minutes > January 23, 2014 Quarterly Meeting


January 23, 2014

The previously scheduled Quarterly Convention of the Monroe County Volunteer Firemen’s Association, Inc. was called to order by the Association President, Mr. Glenn E. Klingenberger at 1900 Hrs.  The Quarterly Convention was held at the Combined Training Center located at 1190 Scottsville Road, Gates, NY.

This was after a “Social Period” with Donuts and Coffee provided for the attending members to enjoy.

The assembly was led in the Pledge of Allegiance to the American Flag and an opening prayer for guidance was offered by the Association Chaplain, Mr. Royer Pfersick.

With the taking of the roll call, it was determined that a quorum existed to conduct all business brought to the floor by the attending Directors, Delegates and Representatives.

Mr. L. LeonE, the 1st Vice President, then rose to welcome the various guests and officials to the Quarterly Convention.  The attending guests were proffered a round of applause from the attending members.

The minutes of the previous meeting were approved as to form and content on a motion called for by the Chair, Mr. G. Klingenberger.  1st by Mr. A. Way.  2nd by Mr. D. Nesbitt.  The motion passed by voice acclimation from the floor.  There was no dissent noted.

Reports from the Secretary were not discussed at this time because all communications were discussed and disposed of at the last meeting of the Directors.

FINANCIAL REPORTS:

Treasurer’s Report:            Mr. W. Nichols

Mr. W. Nichols stated that he had emailed the complete financial statement to the Directors previously and there was no discussion noted by the attendees at this time.  Mr. W. Nichols then discussed a letter from the insurance agency the carries the Associations’ policy.  It was agreed that Mr. W. Nichols and Mr. G. Klingenberger will follow this item to its positive outcome to the benefit of the Association.

 

There was a motion called for from the Chair to acknowledge the receipt of the Treasurer’s Report.  1st by Mr. K. Fuller.  2nd by Mr. R. Diehl.  The motion carried with no dissent noted by voice acclimation from the floor.

Audit Committee:            Mr. R. Diehl

The Audit Committee will be meeting in April to perform their workflow.

Budget and Finance:            Mr. R. Diehl

“Doing well and the budget is on track.”

Investments Advisory:            Mr. R. Diehl

The Committee will be meeting in June to review the portfolio and discuss future activity.  However, on the positive side of things…..The Association’s holdings are up 10% over last year’s figures.

Yearbook and Fund-Raising Committee:

The fund raising figure was shared with the attending members and the figure was to all’s satisfaction.  Mr. G. Klingenberger reported that he has entered into a contract with Support Services of NY (01/04/2014 to 01/31/2015).  The Yearbook print date was discussed.  There is an opportunity for ten (10) pages to be dedicated to other county organizations, which they may make use of for their own messages.  Prices were discussed and the fact that a letter had been sent to all county organizations informing them of this opportunity.

Membership:            Mr. W. Nichols

Returns are coming in slowly.  As of this meeting date, there are 349 paid members and 12 organizations paid to date.

COMMITTEE REPORTS:

The following Committees had no report at this time for a variety of reasons: Constitution and Bylaws, Conventions and Campaigns, Fire Prevention, Hospitality, Legislative and Public Relations.

Banquet:            Mr. D. Nesbitt

The banquet will be held at the Golden Ponds Party House located at 500 Long Pond Road (North of Latta Road) on May 10, 2014.

Emergency Medical Service:            Ms. D. Pfersick

The report is attached to the hard copy and can be accessed at the Association web site, www.mcvfa.com.

Explorers Committee:            Mr. R. Pfersick

Their next meeting will be on February 13, 2014 at North Greece (Firemen’s Field Location).  Also, see attached letter to Mr. A. Sweet, which can be accessed on the Association web site, www.mcvfa.com.

Fire Prevention Essay Contest:            Mr. A. Way

Mr. A. Way rose to discuss the contest in broad terms as a complete report was supplied and is attached to these minutes.  The complete report can be accessed at the Association web site, www.mcvfa.com.

The Association President, Mr. G. Klingenberger singled out Mr. A. Way for the work he does on behalf of children within the Association’s boundaries.

Historical:            Mr. A. Sweet

Mr. A. Sweet is assembling evidence that the Scottsville Fire Department is 225 years old this year!

Nominating Committee:            Mr. G. Burris

Mr. G. Burris’s report is attached to these minutes and is available at the Association web site, www.mcvfa.com.

Resolution Committee:            Mr. R. Pfersick

In keeping with the fact that this is the first meeting of the New Year…Mr. R. Pfersick read the name of each member that passed away in the year 2013.  There were several additions noted and in conclusion, a short prayer was offered by the attendees for the deceased Fire Service personnel.

Steering Committee:            Mr. D. Sweet

The Northern Central ad is out with the names of Monroe County people in it.  Mr. William Nichols is 1st Vice President and Mr. John Grandusky is Financial Secretary.

Topics:            Mr. R. Pfersick

The next speaker invited in will cover the subject… “Crime Scene Investigating”.

STATE AND REGIONAL REPORTS TO THE ASSOCIATION:

FASNY:            Mr. D. Sweet

The report is attached to these minutes and can be accessed at the Association Web Site, www.mcvfa.com.

WNYVFA:            Mr. K. Fuller

April 6, 2014 will see the Legislative up date at noon and the meeting will follow at St. Johnsbugh.  Mr. K. Fuller discussed the insurance being offered to members of the WNYVFA.

NCNYVFA:            Mr. G. Burris

The report is attached to these minutes and can be accessed at the Association Web Site, www.mcvfa.com.

County Fire Chiefs:

Their next meeting is scheduled for March 12, 2014 at the Rush Fire Facility.

County Fire Police:

Their next meeting is scheduled for February 6, 2014 at the Combined Training Center.  Tentative room number is #107.  Then March 6, 2014 at the Seabreeze Fire Department.

There was a motion called for to send the President, Mr. G. Klingenberger and his wife to the Fire Police Banquet scheduled for March 29, 2014.  1st by Mr. K. Fuller.  2nd by Mr. D. Nesbitt.  The motion carried with no comments or dissent by voice vote from the floor.

Finger Lakes Burn Association:

No report at this time.

Fire Advisory Board:            Mr. L. Ritz

Their next meeting is scheduled for January 27, 2014 at the Combined Training Center.

Fire Districts:

No report at this time.

Firemen’s Home:            Mr. A. Way

The report is attached to these minutes and is available at the Association Web Site, www.mcvfa.com.

Safety Officers:

No report at this time.

State Fire Police:

Their next meeting will be a Quarterly Convention.

BATTALION REPORTS:

There were no Battalion reports taken at this time.

REPORTS OF THE ASSOCIATION PRESIDENTS:

The President:            Mr. Glenn E. Klingenberger

No report at this time.

The 1st Vice President:            Mr. Louie LeonE

No report at this time.

The 2nd Vice President:            Mr. Dale Nesbitt

The next Quarterly Convention on April 24, 2014 will be held at Hilton, NY and will be the Election Meeting.

OLD BUSINESS:

None brought to the floor.

NEW BUSINESS:

Mr. G. Klingenberger read a letter given to him by Mr. Charles Bommele requesting to be considered for the position of Director, 1st Battalion.  This will be taken up at a later date due to procedural considerations.  However, the letter was received favorably by the attending members.

There was also a letter of resignation received from Ms. Elayn Schoff as Director, 1st Battalion.  Reasons given were health concerns and personal situations.

The Planning Committee had no report at this time.

 

PAYING THE FINANCIAL OBLIGATIONS OF THE ASSOCIATION:

The Treasurer read off a list of current financial obligations of the Association.  There was a motion made to discharge these obligations by paying the current bills as read.  1st by Mr. R. Diehl.  2nd by Mr. R. Chichester.  The motion carried with no discussion or dissent by voice acclimation.

SICK AND DISTRESSED:

Mr. Bill Carter of 26 Tallwood Dr. is in the hospital.  

Mr. David Schultz is in the hospital.

GOOD OF THE ORGANIZATION:

Convention awards deadline is March 15, 2014.

With no additional business brought to the floor there was a motion made to adjourn the Quarterly Convention of the Association.  1st by Mr. R. Diehl.  2nd by Mr. R. Pfersick.  The motion carried by voice acclimation.  There was no dissent noted.

The Closing Benediction was offered by the Association Chaplain, Mr. Royer Pfersick.

 

 

Time noted……….2035 Hrs.

21 members present.

 

 

Respectfully Submitted,

 

 

 

J. K. Walsh

Sec. /MCVFA (Inc.)