Minutes > September 28, 2005 Board Of Directors Meeting


The regularly scheduled meeting of the Board of Directors and Committee Chairs/Delegates was called to order by the President, Mr. Alan C. Way at the Combined Training Center located on Scottsville Road. The time was 7:30 PM on September 28, 2005.

With the taking of the roll call it was determined that a quorum existed to conduct all business brought to the floor by the attending members.
The assembly was led in the Pledge of Allegiance to the American Flag by the Master-At-Arms, Mr. Gordon Burris and the Opening Prayer was offered by the Association Acting Chaplain, Mr. Donald H. Fox.

The minutes of the previous meeting were reviewed and were approved with the following corrections:
• Under the WNYVFA heading…..The Bylaws were discussed by Mr. R. Emma, Mr. F. Skelton and Mr. K. Fuller. Mr. K. Fuller’s name was omitted from the original minutes. Mr. R. Diehl stated that the WNYVFA Bylaws are an ongoing concern and Mr. K. Fuller has been very active in the ongoing discussions within the WNYVFA as a Trustee.
• Under the Nomination heading…..the deadline date for nominating letters is January 2006 not 2005.
• Under the NCNYVFA Heading the name “Fred Clark” is incorrect. The correct name is “Frank Clark”.
The corrections were noted, and the minutes with corrections were approved on a motion called for by the Chair. 1st by Mr. M. Smith. 2nd by Mr. S. Giuliano. The motion was passed by voice acclimation.

BILLS AND COMMUNICATIONS:
There were no communications presented at this time.
There were bills presented to the Treasurer for his workflow and payment, pending the proper vouchers to be submitted.

Treasurer’s Report: Mr. J. Princehorn
The complete treasurer’s report is part of the Official Minutes and can be found at the Association web site www.mcvfa.com. (The password for protected information was shared by Mr. C. Dunn with the attendees. If anyone forgets it….please contact the Secretary at walsh103@aol.com and it will be emailed to you.)

All table officers have copies of this report.
There was no discussion centering on the report at this time.
The Chair requested a motion to approve the Treasurer’s Report. 1st by Mr. L. Hicks. 2nd by Mr. R. Diehl. The Treasurer’s report was accepted by Voice acclimation with no discussion at this time.
There was a discussion of having the financial records reviewed by a C.P.A. This was formed as a motion called for by the Chair. 1st by Mr. L. Hicks. 2nd by Mr. R. Diehl. The motion was accepted and carried by voice acclimation. There were no dissenting votes on this motion.

COMMITTEE REPORTS:
The following Committees had no report at this time: Audit, Banquet, Explorers, Fire Prevention Education, Fire Prevention Safety Trailer (although it was discussed at a later point in the meeting), Hospitality Room, Historical, Special Events, Topics and Special Committees (both #1 and #2)

Budget and Finance: Mr. L. Hicks
The budget for the coming year, 2006 was discussed in detail. There was a PowerPoint presentation provided by the Treasurer, Mr. J. Princehorn and both the Budget and Finance Chairmen, Mr. L. Hicks and the Treasurer, Mr. J. Princehorn led a discussion on the budget…..point by point and line item by line item.
There were detailed discussions from the attendees regarding the proposed budget and it was decided to present the finished product to the membership at the next Quarterly Convention to be held at Henrietta #1 on October 27, 2005.

Constitution and Bylaws: Mr. S. Giuliano
The proposed changes will be read at the next Quarterly Convention to be held October 27, 2005 at Henrietta #1. This will constitute the “1st Reading”.

Drills and Officials:
The President, Mr. Alan C. Way presented the Association Trophy at the Point Pleasant Drills Dinner. The trophy is the new and improved version – and it was well received.

Emergency Medical Service: Ms. D. Pfersick
The report was discussed and is posted on the Association web site www.mcvfa.com for all to read and download if desired.

Fire Prevention Essay Contest: Mr. D. Fox
The essay material has been given to the Battalions. It is to be given to the participating schools next week. Mr. D. Fox is looking forward to a very successful contest this season.

Legislative: Mr. W. Nichols
The Legislative Conference is to be in Albany the last weekend of October 2005. Location is the Crown Plaza Hotel.

Membership: Mr. W. Nichols
The notices are to go into the mail September 29, 2005.
There was a motion made regarding membership vouchers. In the future any membership voucher must be approved by Mr. James Princehorn. 1st by Mr. L. Hicks. 2nd by Mr. R. Diehl. The motion was carried by voice acclimation.

Nominating Committee: Mr. P. Tracy
Mr. P. Tracy provided a current report of the Committee and it is published on the Association web site www.mcvfa.com.

Public Relations and Siren: Mr. C. Dunn
The current Siren has been sent to local firehouses and is to be found on the Association web site www.mcvfa.com.

Resolution: Mr. D. Fox
The report will be ready for the Quarterly Convention to be held at Henrietta #1 on October 27, 2005.

Steering Committee: Mr. D. Fox
Mr. D. Fox discussed the awards presented to Mr. W. Nichols on behalf of his tireless efforts on behalf of the fire service at the Clambake held in his honor at Logan’s Party House.

Transportation: Mr. D. Sweet
Mr. D. Sweet would like to see a bus trip for the Legislative Conference to be held in 2006. It would also include a trip to the Firemen’s Home. The proposed number using the bus is hoped to be in the 25-30 person range.
Mr. D. Sweet is collecting names of attendees wishing to be at the Turf Inn vs. the Crown Plaza. The cut off date is October 10, 2005.

Yearbook:
The committee needs a new Chairperson.
There was an aside at this point regarding the Fire Prevention Safety Trailer. There was a discussion of the ills surrounding the trailer. It seems to be in poor condition and actually needs to be fumigated (so it is reported). There have been several ideas advanced regarding the future of the thing and suggestions on what to do with it – from leaving it where it is to towing it to a trailer company. There was a motion made to write a letter to Scottsville offering the trailer to Scottsville Fire Department. 1st by Mr. Hicks. 2nd by acclimation. Motion carried by acclimation. The Secretary will write a letter to Scottsville Fire Department regarding the trailer.

REPORTS OF REPRESENTATIVES AND DELEGATES:
Finger Lakes Burn Association:
The minutes of their meeting were supplied to the Secretary and will be posted on the Association web site www.mcvfa.com.
Fire Advisory Board: Mr. L. Ritz and Mr. C. Dunn
There is now in force a grant to get 5,000 smoke detectors to distribute.
There is a new fire channel now being used (ch.8, 154.830). There has been some discussion on the use and more discussion will be sure to follow as it’s felt that it will create confusion when Mutual Aid companies respond.
The new Investigators Office is now at the Training Facility.
There are 11 new Hazmat members.
The Explorers insurance issue is now under discussion to let the Scouts use the Training Facility. They will be using the Facility in the spring of 2006.
Nextel has a program to supply senior citizens cell phones with which to dial 911 if needed.
This year’s Burn Walk was a success but the number of fire fighters taking part was down from last year.
Juvenile referrals stand at 200 for this year.
The Burn Camp had 40 kids this year in attendance.
Digital pagers are now in use.

County Fire Chiefs:
September 14 was their last meeting. One topic discussed was the instruction program for the Explorers and it will start in 2006.
Their next meeting will be October 12, 2005 at Rush NY and there will be a discussion of the fatal bus accident in Geneseo NY.

Fire Districts:
Their next meeting is scheduled for September 29, 2005.

Fire Marshals:
No report at this time.

County Fire Police: Mr. L. Leone
Their next meeting will be at the Training Facility on October 6, 2005 in the STEP Conference Room. Time scheduled is 7:30 PM and it will be a Board Meeting.

FASNY: Mr. D. Sweet
Mr. D. Sweet discussed the new insurance benefit available to FASNY Members. It’s a life insurance policy for any member under the age of 65. This he says is a big plus for members of FASNY.

NCNYVFA: Mr. D. Sweet
Their Banquet is to be held October 22, 2005 at the Club 86 located in Geneva NY.
Their next meeting will be held in Hammondsport NY, January 15, 2006.
There was a motion called for by the Chair to give a gift to Mr. Richard Laitenberger on his ascension to the position as Secretary Emeritus. Amount approved was for $50.00. 1st by Mr. W. Montagno. 2nd by Mr. L. Leone. Motion carried with no discussion by voice acclimation.

WNYVFA: Mr. K. Fuller
Mr. Fuller supplied a current report and it is posted on the Association web site www.mcvfa.com. Also, Mr. Jerry Hendrickson supplied a complete package of information regarding the recent convention. This information will be available to any member for review also selected reports are available on the Association web site www.mcvfa.com.

REPORT OF OFFICIALS AND DELEGATES:
Chaplains Association:
No report at this time.

Coordinators Office:
No report at this time.

Firemen’s Home: Mr. D. Fox
Construction is on schedule. Move-in is to be in July of 2006.
There was discussion of what the Association will be doing to possibly contribute to furnishing the dining room. There will be more on this issue at future meetings and when a dollar figure is agreed on.

State Fire Police:
Their next meeting will be in Baldwinsville NY on October 15, 2005.

BATTALION REPORTS:
1st Battalion:
There was an apartment fire that almost went through the roof.
They had a couple of very bad accidents.
2nd Battalion:
Greece had a couple of fires.
Greece Ridge had an arson fire.
There was an accident on the Parkway in which a boat tipped off its trailer. It was quite a mess.
3rd and 4th Battalion had no report at this time.
5th Battalion:
They had the usual EMS Calls.

OLD BUSINESS:
The Safety Trailer was again discussed. Due to the absence of Mr. G. Sickles….the Association is without the information needed to make any informed decision. However the letter to be written to Scottsville should clear up this ongoing situation.

NEW BUSINESS:
The Awards Dinner is scheduled for October 13, 2005 at Logan’s Party House. There was a motion called for to purchase a table for this dinner as it’s been done in the past. 1st. by Mr. S. Giuliano. 2nd by Mr. D. Sweet. Motion carried.
Motion made to approve Mr. R. Emma being appointed to the Steering Committee of the WNYVFA. 1st by Mr. S. Giuliano. 2nd by Mr. D. Sweet. Motion carried with no discussion by voice vote.

REPORT OF OFFICERS:
The President: Mr. Alan C. Way.
Mr. A. Way attended the 911 Vigil at the Brockport Fire Department.
Mr. Way and his wife Mary have been also occupied making Funeral Home visits on behalf of the Association. This month, it’s been four, including the Bostian wake and the Hurley wake.
1st Vice President: Mr. Lawrence A. Ritz.
Mr. L. Ritz thanked all for the support when his aunt died.

GOOD AND WELFARE:
There was a booklet available concerning “Fire Safety for People in Wheelchairs available.
With no additional business brought to the floor by the attendees….there was a motion called for to adjourn the meeting. This was a multi person motion and was carried by voice acclimation.
The closing benediction was offered by the Association Acting Chaplain, Mr. Donald H. Fox.
Time of adjournment was 10:45 PM.

Respectfully Submitted,


J. K. Walsh
Sec. /MCVFA (Inc.)

Jim Walsh