Minutes > October 19, 2005 Board of Directors Meeting


October 19, 2005

The Workshop Meeting of the Monroe County Volunteer Firemen’s Association Inc. Directors, Committee Chairs, Delegates and Representatives was called to order by the Association President, Mr. Alan C. Way at 7:35 PM. The location of the meeting was at the Combined Training Facility located at 1190 Scottsville Rd. Rochester NY.

The assembly was led in the Pledge of Allegiance to the American Flag by the Master-At-Arms, Mr. Gerald Burris and the Opening Prayer was offered by the Association Acting Chaplain, Mr. Donald H. Fox.

With the taking of the roll it was determined that a quorum existed to conduct all business brought to the floor by the attending members.

The minutes of the previous meeting and attached corrections were approved by the members on a motion called for by the Chair.
1st Mr. M. Smith. 2nd Mr. R. Diehl
There was no discussion and the vote was by voice acclimation.

Bills and Communications.
There were several communications received and these were shared with the members present. They will be carried over to the quarterly convention to be held on Oct. 27, 2005 at Henrietta #! as they pertain to the entire membership.

There was one receipt presented to the Treasurer for his workflow and eventual resolution.

Treasurer’s Report Mr. J. Princehorn

Mr. J. Princehorn discussed the Treasurer’s Report in great detail and discussed the possibility of changing brokers due to “mechanical problems” that are time consuming and redundant. The choice is to go with a local firm and build a relationship of close cooperation to further the investment goals of the Association.
Mr. J. Princehorn then discussed his discussions with the Association CPA regarding the need for a software application to keep track of the funds in accordance with accepted accounting practices. The cost of such a program is in the $300.00 range. The name of the application is “Quick Books”
There will be more on this subject as the situation develops.

By Mr. W. Nichols
The Christmas Season Association Meeting will be held at the Barnard Exempts Club on December 21, 2005. Social Hour will be at 5:30 PM. Dinner will be at 6:30 PM. This will be a Couples Event. There will be guests of the Association invited. Price will be $15.00 per ticket.

Committee Reports.

Essay Contest. Mr. D. Fox
The Judging is about to get underway. Results will be forthcoming.

Membership. Mr. W. Nichols
There are 221 paid members of the MCVFA, (Inc.) and 6 groups paid to date in the MCVFA, (Inc.)

Delegates.
No report at this time.

Legislative. Mr. W. Nichols
Mr. W. Nichols spoke on the need to support the legislative score card by letters written to legislators and personal discussions with member companies. He reports that it is only a success by the continuing work of all involved in this ongoing and ever important field.

Firemen’s Home. Mr. D. Schultz
Mr. D. Schultz spoke briefly on the history of the Firemen’s Home and the recent discovery of much historical paper records. The thought is to secure the services of a conservator to inspect the records and such to determine their actual historical value to the home.
Work is progressing well on the new construction. The project has been enclosed so as to insure work progresses throughout the winter months. The move in date for the new home is still July of 2006.

Battalion Reports will be held over for the quarterly convention to be held Oct. 27, 2005 at Henrietta #1.

Budget and Finance. Mr. L. Hicks, Mr. J. Princehorn
There will be a new line item added, (218) to cover “Corporation Fees”
There will be an 800 series.
The number associated with the Fire Prevention Education Committee is 804.

St. John Fisher College is still a viable location for the 2006 Fire Expo. MCC and Nazareth College are now out of the question for a variety of reasons.
The location of the expo was discussed by the attendees as to several sites of interest. There will be an investigation undertaken by Mr. M. Smith and The President, Mr. Alan C. Way as to more possible locations for this most important event.

The Essay Contest.
The Possibility of doing two contests per year was discussed. Also a possible “hookup” with the Burn Association was discussed. This would be in February.

Old Business.
Mr. D. Schultz has the “Beer Booth stored in his garage. He asked the assembly what they want to do with it. There was discussion regarding the fact the Association equipment is scattered throughout the county.
There was no immediate action taken on this subject.

There is, according to the Treasurer, Mr. J. Princehorn…..a need to refine the spending procedures of the MCVFA (Inc.)
There has to be a continuing resolution to pay the regular bills of the association and a procedure to pay the out of ordinary bills.
The various interested Committees will be exploring this situation in the very near future.

There was a motion made to move the MCVFA (Inc.) funds from Charles Schwab to a local company.
1st by Mr. L. Hicks. 2nd by Mr. M. Smith
The motion was carried by voice acclimation.

New Business.

There was a motion made to allow Mr. D. Fox use the Hospitality Room at the Legislative Conference.
1st by Mr. R. Diehl. 2nd by Mr. G. Renner.

Officers Reports.

The President,
Mr. Alan C. Way reported on the turnout at the wake for Mr. Jay C. North.
It was a good turnout.

The 1st Vice President
Mr. Lawrence A. Ritz had a question regarding the securing the services of a permanent Association Chaplain.
The search is continuing.

Good and Welfare.
It was reported that Mr. Joe Fabrizi is doing ok although he now needs oxygen assistance. Copies of past minutes will be sent to him.

There was a motion made to officially permit the Association Christmas BOD Social Event to now be a “couple’s event”
1st by Mr. D. Sweet. 2nd by Mr. L. Leone.

With no additional business brought to the floor, there was a motion made to adjourn the meeting.
This was done by multiple members.

The Closing Benediction was offered by the Association Acting Chaplain, Mr. D. Fox.


Time of adjournment, 9:30 PM




Respectfully Submitted,



J. K. Walsh
Sec. /MCVFA (Inc.)

James Walsh