Minutes > June 28, 2006 Board of Directors Meeting


June 28, 2006
The regularly scheduled meeting of the Board of Directors, Committee Chairpersons, Delegates and Representatives of the Monroe County Volunteer Firemen’s Association was called to order by the Association President, Mr. Lawrence A. Ritz at 7:30 PM at the Combined Training Center located at 1190 Scottsville Road, Rochester, NY.
The assembly was led in the Pledge of Allegiance to the American Flag and the Opening Prayer for guidance was offered by the Association Acting Chaplain, Mr. Donald H. Fox.

With the taking of the roll call, it was determined that a quorum existed to conduct any business brought to the floor by the attendees.

The minutes of the previous meeting were approved on a motion called for by the Chair, the Association President, Mr. Lawrence A. Ritz. 1st by Mr. R. Maid. 2nd by Mr. A. Way. This was following a question of placement of two member names in the improper battalion by Mr. K. Fuller. (The Secretary has made the appropriate changes in the official copy of the Association Minutes).

BILLS AND COMMUNICATIONS:
There were several communications that were read and distributed to the appropriate attendees for their actions. There was one bill presented for payment. This was turned over Mr. L. Hicks for eventual workflow by the Treasurer at a later date.

Treasurer’s Report:
Due to the excused absence of the Treasurer, the Treasurer’s Report was read into the record by Mr. L. Hicks, Chairperson of the Budget and Finance Committee. The bills submitted were approved for payment on a motion called for by the Chair. 1st by Mr. S. Giuliano. 2nd by 2nd Vice President Mr. M. Smith. The motion was carried by voice vote with no discussion.

There was a discussion following this vote by several members, (Led by Mr. R. Diehl, Mr. L. Hicks and Mr. M. Smith) regarding the state of the Association Finances, Bill Paying Procedures, Budget Overages and Accounting Practices. It appears that for example…..the Secretary’s Budget is over budget for printing, stationery and postage. There was a discussion following on how to bring these costs into budget in the future. There followed a motion called for by the Chair to move money from one line to another to pay the Association financial obligations. 1st by Mr. R. Diehl. 2nd by Mr. L. Hicks. This will be considered as a section of the Treasurer’s Report by “common agreement”

COMMITTEE REPORTS:
Audit:
The report of the Audit Committee submitted last month was again discussed by the Attendees. Mr. L. Hicks and Mr. R. Diehl agreed that the report will be taken up at an upcoming meeting of the Budget and Finance Committee.

Banquet: Mr. W. Nichols
Mr. Nichols reports that there was a $180.00 surplus from the May Banquet that was turned back to the Association.

Budget and Finance: Mr. L. Hicks
There was a discussion of the Association finances. There followed a free ranging discussion of possible remedies, procedures for better control of finances and better record keeping. Mr. L. Hicks again said that the Budget and Finance Committee was due to meet and these and a host of other items will be discussed at length.

Constitution and Bylaws: Mr. S. Giuliano
The Committee is waiting for a review by the Association Attorney, Mr. Joel Krane.

Drills and Officials: Mr. R. Chichester
The Drill Season has started. They are in need of officials to monitor the drills.

Emergency Medical Service: Ms. D. Pfersick, RN
The medical director says……a change to the PCR’S is needed in the future.
Explorers, Fire Prevention Education, Fire Prevention Safety Trailer and Fire Prevention Essay Contest had no report at this time.

Hospitality Room:
“It’s in the works”.

Historical: Mr. A. Sweet
No report at this time.

Legislative: Mr. W. Nichols
There were two items sent to the Governor but there is no guarantee of any positive action on his part. It was reported that the New York State Police now have a rear facing blue light assembly installed in their cars.

Nominating and Public Relations had no report at this time.

Resolution: Mr. D. Fox
The report will be ready for the Quarterly Convention July 19, 2006.
Also the Acting Chaplain will complete the Necrology Report for the State Convention.

The Siren and Steering Committee had no report at this time.

Special Events:
It is reported that only 13 people have reserved dinner tickets at the State FASNY Convention thus far. The deadline is July 12, 2006.

Topics:
No report at this time.

Transportation (50/50 Drawing): Mr. D. Sweet
The cost of a 48 passenger bus for the Legislative Conference and a visit to the Firemen’s Home would be $2,900.00 and the Association would have to pay for a room for the driver. There are no rooms available at the Turf Inn.

Special Committees:
#1:
The Awards Committee and the Chairman, Mr. LouiE LeonE has come up with an award that will be a “Traveling Award”. This award will go to a selected department and be there for a year before being passed on to another selected department. The awarding criteria are being formulated.

#2:
No report at this time.

REPORTS OF REPRESENTATIVES AND DELEGATES:
Finger Lakes Burn Association:
Mr. M. Smith reports that the recent motorcycle ride raised $1,500.00 and will send 5 children to the Burn Camp.

Fire Advisory Board:
No report at this time.

County Fire Chiefs:
The Equipment Seminar is set for August 9, 2006 at Logan’s party House.

Fire Districts:
No report at this time.

Fire Marshals: Mr. C. Dunn
The Fire Marshals will be holding their picnic at Lyons Park in Gates NY on July 19, 2006. August 1, 2006 will see their Golf Tournament.

County Fire Police:
No report at this time.

FASNY:
No report at this time.

NCNYVFA: Mr. G. Burris
The report is attached to these minutes.

WNYVFA: Mr. K. Fuller
The Western Convention is scheduled for July 26-29, 2006 at the Niagara Active Hose Company. The Parade is scheduled for July 28, 2006.

REPORT OF OFFICIALS AND DELEGATES:
Chaplain’s Association:
No report at this time.

Coordinators Office:
No report at this time.

FASNY: Mr. D. Sweet
FASNY President Carpenter’s mother passed away recently. It was requested that the Secretary send a card to the President.
The Training and Education Committee is looking for hosts for their ongoing efforts in the area of training and education. The wish is that each county step up and hosts a session of this ongoing effort. After a discussion there was a motion called for by the Chair to host one of the courses in the future. 1st by Mr. L. Hicks. 2nd by Mr. W. Montagno. The motion was passed by acclimation.
Firemen’s Home: Mr. D. Fox
Mr. D. Fox reports that all’s well at the home. Mike Poppoon is doing as well as can be expected at this time.

State Fire Police:
No report at this time.

BATTALION REPORTS/ACTIVITY:
1st Battalion:
No report at this time.
2nd Battalion:
N. Greece responded to a house fire on Flynn Road. At the fire scene, the responders were greeted by bullets stored in the house going off. It made for some very tense moments.
3rd Battalion:
Quiet.
4th Battalion:
July 22, 2006, Chili will have a parade. They will be 75 years old.
Red VerWeire is reported to be quite ill and at present he’s being re-hydrated due to various medical conditions – among them is CHF. A card will be sent to him at home.
Ken Moyer is reported to be doing well following his surgery.
5th Battalion:
A couple of house fires were reported and discussed.
Rush had a house fire.
There were no serious injuries at any of the 5th Battalion incidents.

OLD BUSINESS:
The Association President, Mr. Lawrence A. Ritz reported on the agenda for the next Directors Workshop Meeting…..The 75th Birthday of the Association, Election Changes and Association Finances. This workshop is scheduled for October 18, 2006.

The opening in the 1st Battalion was discussed as to the appointment date, (the July Quarterly Convention).
There is no word yet on the cost(s) for refurbishing the dining room at the Firemen’s Home. Mr. D. Fox will be looking into this in the near future.

NEW BUSINESS:
There was none reported at this time.

REPORT OF THE ASSOCIATION OFFICERS:
President: Mr. Lawrence A. Ritz
Mr. Lawrence A. Ritz reported that all his information was covered in the meeting.

1st Vice President: Ms. Diana Pfersick, RN
No report at this time.

2nd Vice President: Mr. Michael Smith
No report at this time.

With no additional business brought to the floor there was a motion called for by the Chair to adjourn the meeting. 1st by Mr. R. Maid. 2nd by Mr. R. Diehl. The motion was carried by acclimation with no discussion.
The Closing benediction was offered by the Association Acting Chaplain, Mr. Donald H. Fox.
Time of adjournment……9:10 PM
Attached materials:
1. NCNYVFA Report.
2. Letter from Mr. A. Way to Mr. Tom Hubbard.


Respectfully Submitted,


J. K. Walsh
Sec. /MCVFA (Inc.)

James Walsh