The regularly scheduled WORKSHOP meeting of the Monroe County Volunteer Firemen’s Association, Inc. was called to order by the Association President, Mr. Lawrence A. Ritz at 1930 hrs. on the above stated date. The location of the meeting was the Combined Training Center located at 1190 Scottsville Road, Rochester New York.
The assembly was led in the Pledge of Allegiance to the American Flag by the Sgt.-At-Arms and there was a moment of silence in respect for the deceased members of the Association.
With the taking of the roll call it was determined that a quorum existed with which to conduct all business brought to the floor by the attendees.
The minutes of the previous meeting were approved with no additions or corrections on a motion called for by the President, Mr. Lawrence A. Ritz. 1st by Mr. A. Way. 2nd by Mr. M. Smith.
BILLS AND COMMUNICATIONS:
There were several received and they will be read and discussed at the upcoming Quarterly Convention scheduled for January 31, 2008 at North Greece Exempts Facility.
The Treasurer’s Report was given by the Association Treasurer, Mr. James Princehorn and there was a complete report sent to each member of the Board of Directors via email. Any member can review this report at any time by contacting any member of the Board of Directors. There also is a preserved hard copy of this report in the Official Minutes of this meeting. There was a motion called for by the Chair to pay the current bills of the Association. 1st by Mr. R. Diehl. 2nd by Mr. R. Chichester. The motion was carried by voice vote with no discussion other that the bills to be paid.
There was a motion called for by the chair to set aside the complete report of the Treasurer until the scheduled Quarterly Convention scheduled for January 31, 2008 at the North Greece Exempts Facility. 1st by Mr. M. Smith. 2nd by Mr. R. Chichester. The motion was passed by voice vote with no discussion or dissent.
By mutual agreement, the Committee Reports and the Reports of Delegates and Representatives were set aside until the scheduled Quarterly Convention to be held January 31, 2008 at the North Greece Exempts Club. This decision was not placed into the minutes as a motion but as a point of agreement.
However, the following reports were offered:
From the President: Mr. L. Ritz
Mr. Glen Klingenberger has been appointed Director, 4th Battalion to fill the position vacated by the untimely passing of Mr. George Clohessy.
Nominating Committee: Mr. P. Tracy
Mr. P Tracy gave a brief report on the need for various letters of endorsement still to be sent to him pending the annual election
From Mr. G. Burris:
There was a motion made by Mr. G. Burris regarding the proposed date and location of the December 2008 meeting of the Association. It will be on December 17, 2008 at the Barnard Exempts Facility. 1st by Mr. A. Way. 2nd by Mr. M Smith. The motion was carried with no discussion.
The President then stated the agenda of this Workshop Meeting. The Constitution and Bylaws of the Monroe County Volunteer Firemen’s Association have been under an on-going state of review. The project was described as a long and complicated one made more difficult due to the resignation of the Constitution and Bylaws Committee Chairperson and the complexity of the project. This meeting, the President announced, was to review the finished product.
The Constitution and Bylaws package was passed out to the attendees and a period of time was used for the attendees to review the package.
The attendees then discussed each article and section of the finished product. There were discussions centering on the language and the meanings in today’s contexts and usage.
The final review produced a document that will be presented at the next Quarterly Convention scheduled for January 31, 2008 at the North Greece Exempts Club.
At this part of the meeting, the Treasurer, Mr. J. Princehorn was called upon to discuss the updated “Financial Protocols” of the Association slated to be either adopted of revised to coincide with the revised Constitution and Bylaws of the Association.
Mr. J. Princehorn presented a PowerPoint covering the proposed changes and their ramifications on the ongoing policies of the Association. They were discussed at great length and the resulting decisions will be brought to the general membership at the next Quarterly Convention scheduled for January 31, 2008 at the North Greece Exempts Facility.
There were discussions on where the Association records – both electronic and hard copies – would be stored and preserved. The attendees were assured that there are several backup copies in existence and the records are generally as safe as can be with today’s technology and archiving practices.
With no additional business brought to the floor by the attendees, there was a motion called for by the Chair, Mr. Lawrence A. Ritz to adjourn the Workshop Meeting. 1st by Mr. A. Way. 2nd by Mr. J. Carberry.
Time of adjournment 2250 hrs.
J. K. Walsh
Sec. /MCVFA (Inc.)