Minutes > January 31, 2008 Quarterly Meeting Minutes



        The regularly scheduled Quarterly Convention of the Monroe County Volunteer Firemen’s Association, Inc. was called to order by the Association 2nd Vice President, Mr. Michael Smith at 7:30 PM, January 31, 2008.  The location of the event was the North Greece Exempts Club, Greece, New York.

        Preceding the Quarterly Convention Meeting was a dinner prepared by the North Greece Fire Department Staff.  Dinner consisted of a wonderful ziti and tomato sauce with meatballs and salad.  This was followed by dessert and coffee.  The Association’s thanks go to the wonderful hospitality provided by the North Greece Fire Department and of course…….. “Shatzie”

        The assembly was led in the Pledge of Allegiance to the American Flag by the Sgt.-At-Arms, Mr. Larry Zarnstorff.

        The assembly was led in a prayer for guidance by the Association Acting Chaplain, Mr. Donald Fox.

        With the taking of the roll call it was determined that a quorum existed to consider any business brought to the floor by those attending this Quarterly Convention.

        The representative of the host company, Mr. Greg Laskowski gave a welcome to the attendees and hoped it would be a productive evening for all.

        Mr. Alan Way, the Association Past President thanked North Greece for their hospitality and proceeded to introduce the attending guests and dignitaries.

        Mr. Glen Klingenberger was sworn in by Mr. Donald Fox to replace the late Mr. George Clohessy as Director for the Fourth Battalion.

        The Program speakers were representatives of the Local 911 Center.  Ms. Tina Carson and Mr. Brian Musica provided an overview of the work they do and the efforts they expend to provide a first class emergency call system servicing the Monroe County residents.  They offered an informative and interesting program for this evening’s Quarterly Convention.

        The Minutes of the previous meetings were approved with no additions or corrections on a motion called for by the Chair.  1st by Mr. K. Fuller. 2nd by Mr. G. Zimmer. The motion was carried by acclimation.  There were no comments of dissent.
 
BILLS AND COMMUNICATIONS:

        There were several, (4) communications that were read to the attendees, discussed by the attendees and acted on at this Quarterly Convention.  There was one receipt presented to the Treasurer for his records.  This was for printing charges for this Quarterly Convention’s past minutes for distribution at this meeting.

Treasurer’s Report:    Mr. J. Princehorn
        The complete Treasurer’s Report was read to the attendees in its entirety.  There was no comment regarding the Treasurer’s Report and it was accepted on a motion called for by the Chairperson, Mr. Michael Smith, the Association 2nd Vice President.  1st by Mr. G. Dunst.  2nd By Mr. K. Fuller.

        There was a motion called for by the Chair to pay the current bills of the Association.  1st by Mr. L. Hicks.  2nd By Mr. R. Diehl.  The motion passed by acclimation with no comments or dissent.

COMMITTEE REPORTS:

Audit:    Mr. G. Haberberger
        “The committee’s work is ongoing”.

Banquet:    Mr. W. Schlegel
        The Banquet will be held this year at the Green Lantern Inn in Fairport NY on May 3, 2008.  More to follow as information is released.

Constitution and Bylaws:    Mr. M. Smith
        The revised document was passed out to the attendees and was reviewed.  There could be no action taken on them as there was no delegate list available at this meeting.

Budget and Finance:    Mr. L. Hicks
        There was no report at this time.

Emergency Medical Service:
        The report of the committee is attached to these minutes and can be accessed at the Association web site: www.mcvfa.com.

Explorers:    Mr. W. Montagno
        No report at this time.

Fire Prevention Education:
        No report at this time.

Fire Prevention Safety Trailer:
        No report at this time.

Fire Prevention Essay Contest:    Mr. D. Fox
        Mr. D. Fox discussed the final results of this valued effort.  The complete report of the Committee’s work is part of the permanent records of the Association and can be reviewed at any time by contacting any member of the Board of Directors.

Hospitality Room:
        No report at this time.

Historical:
        No report at this time.

Legislative:
        No report at this time

Membership:
        No report at this time.

Public Relations:    Mr. C. Dunn
        Mr. C. Dunn supplied a report to the attendees regarding this Committee.  Mr. Dunn has been working on updates to the web site.  He further requests that if anyone has information they want on the web site, please get it to him and it will be added.  Also he requests that all members sign up for the regular announcements that concern the general membership such as the details of recent funeral.  This feature can be found on the web site located at www.mcvfa.com.

Nominating:    Mr. P. Tracy
        Mr. P. Tracy supplied a report to the Secretary to review at this Quarterly Convention.  The report is attached to these minutes and can be accessed at the Association web site. www.mcvfa.com.

Siren:
        No report at this time.

Steering Committee:    Mr. D. Fox
        The Committee Chairperson, Mr. D. Fox supplied a complete report of this Committee to the Secretary.  It’s attached to these minutes and can be accessed at the Association web site. www.mcvfa.com.

Special Events:
        No report at this time.

Topics:
        No report at this time.

Transportation:
        No report at this time.

        The two $5.00 door prizes were won by Mr. Hess and Mr. Carberry.

        The 50-50 drawings were won by Mr. C. Stitch ($20.00), Mr. G. Haberberger ($15.00), and Mr. G. Haberberger ($5.00).

Yearbook:
        No report at this time.
 
Special Committees:
        #1 Awards Committee:
Deadline for nominations will be March 6, 2008.  The letters were sent to the Association mailing list by Mr. L. Leone.
        #2. The Convention Committee:
The Minutes of the last Convention Committee are attached to these minutes and can be accessed at the Association web site, www.mcvfa.com.
        Mr. D. Fox reported on the need for people to serve on committees that are putting on the Convention to be held on August 19-22, 2008.  Mr. D. Fox also discussed several of the events that will take place during the Convention.
There was a motion called for by the Chairperson to approve or amend the Committee Reports.  1st by Mr. K. Fuller.  2nd by Mr. R. Diehl.  The motion carried by voice acclimation with no additions or corrections to the Committee reports.

REPORTS OF REPRESENTATIVES AND DELEGATES:

Finger Lakes Burn Association:
        The current minutes of their meeting are attached to these minutes and can be accessed at the Association web site. www.mcvfa.com.

Fire Advisory Board:    Mr. A. Way
        Mr. A. Way discussed the proposed changes and additions to the Frequency Allocation System.  The City of Rochester Fire Department wants Channel #1 to be their dispatch only channel and Channel 2 to be the working channel.  Channel #4 is proposed to be the airport channel.
The Fire Fighter 1 course has 60 persons on the waiting list.  Two more courses are to be offered in the future.  Various agencies are low on smoke detectors and there are no carbon monoxide detectors available.  There may be a grant on the way to procure a future supply for disbursement.  There have been 2 courts set up to handle youthful fire setters.
In closing……the Monroe County web site will have HAZMAT on it.

Mr. Ken Moyer is still looking for some assistance on the Finger Lakes Burn Association.

County Fire Chiefs:
        No report at this time.

Fire Districts:
        No report at this time.
 
Fire Marshals:
        At the February 20, 2008 Fire Marshals meeting at Henrietta Station 6, there will be a NYS accredited two hour in-service training course given by Mr. Christopher Dunn regarding fire protection requirements in new construction.
The 2008 Officers are:
President:    Mr. Jeff Wilkinson    Henrietta Fire Marshal
Vice President:    Mr. Bill Timmons    Gates Fire Marshal
Secretary:    Pat Inzer    Retired Brighton Fire Marshal. 
(This report was supplied by Mr. C. Dunn, who was excused from this meeting due to family obligations)

County Fire Police:    Mr. K. Fuller
        The ID program is underway.  The Fire Police Seminar is scheduled for May 3, 2008 at the Brockport Middle School.  It starts at 8:00 AM and coffee will be provided.  Arson matters are on the agenda and there will be a “Mock Trial” held with actual lawyers and judge.

FASNY:
        Fire Fighter games are going to be held on February 8-10 2008 in Cortland, NY.

NCNYVFA:    Mr. G. Burris
        Their meeting is scheduled to be held on April 6, 2008 in Himrod NY time reported is 1:00 PM and the Legislative slate will be discussed.  All positions are up for election.  And low interest loans information will be available.

WNYVFA:    Mr. K. Fuller
        The Awards letters are out to the represented organizations.  The deadline for nominations is April 1, 2008.  This year there is a new award being presented.  It is the Emergency Medical Service Award.  Their next meeting is set for April 13, 2008, 2:00 PM.  It will be held in Albion, NY at the Elks Hall.

REPORT OF OFFICIALS AND DELEGATES:

Chaplains Association:
No report at this time.

Coordinators Office:
No report at this time.

FASNY:
No report at this time.  But FASNY is looking for a replacement for Mr. Raymond Emma who passed away recently.

Firemen’s Home:
No report at this time.

State Fire Police:
Mr. K. Fuller reports that the web site is having problems with addresses.

BATTALION REPORTS:

1st Battalion:
No report at this time.
2nd Battalion:
Hilton bond passed for their new firehouse.  Work to start in April of 2008.
3rd Battalion:
No report at this time.
4th Battalion:
Churchville is going to be getting a new fire house. It has been 5 years in the making.
5th Battalion:
No report.

OLD BUSINESS:

        There is still a need for a Director to represent the 1st Battalion.

        There is a need for a location for the October 08, 2008 Quarterly Convention.

        The Bylaws had to be postponed due to the lack of a current delegate list.

        The current slate of candidates for office was read to the assembly.  There was a motion called for by the Chair to approve the slate of candidates as read by the Secretary.  1st by Mr. G. Carberry.  2nd by Mr. G. Klingenberger.  The motion passed by voice acclimation with no additions or comment.

NEW BUSINESS:

        There is a need reported for pocket medallions for Directors and other officers of the Association.  There was a motion called for to purchase twenty (20) medallions. 1st by Mr. W. Montagno.  2nd by Mr. W. Schlegel.  The motion carried with no discussion by voice acclimation.

REPORT OF THE OFFICERS:

The President
        No report (the President was not present due to family obligations.)

The 1st Vice President:
        (The 1st Vice president was out of town attending meetings.)
The report was read by Mr. A. Way and is attached to these minutes.  It can be accessed at the Association web site. www.mcvfa.com.

2nd Vice President:
        Mr. M. Smith had no report at this time.
 
        With no additional business being brought to the floor by the attendees, there was a motion called for to adjourn the Quarterly Convention by the Chair.  1st by Mr. G. Carberry.  2nd by Mr. K. Fuller.  The motion passed by voice acclimation with no additions or corrections.

        The Closing Benediction was offered by the Association Assistant Chaplain, Mr. Donald Fox.

Time: 9:30PM.
There were 48 members signed in.


Respectfully Submitted,



J. K. Walsh
Sec. / MCVFA (Inc.)