Minutes > June 25, 2008 Board Meeting Minutes

June 25, 2008

     The regularly scheduled meeting of the Monroe County Volunteer Firemen’s Association Inc. Board of Directors, Representatives, Delegates, Committee Chairpersons and other interested parties was called to order by the Association President, Ms. Diana Pfersick, R. N. at 7:30 PM.  The location of the meeting was 1190 Scottsville Road, Rochester, NY.

     The assembly was led in the Pledge of Allegiance to the American Flag by the Sgt.-At-Arms, Mr. Larry Zarnstorff and there was a moment of silence observed for the deceased members of the Association.

     With the taking of the roll call it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

     The minutes of the previous meeting were accepted with no corrections or additions.  There is one clarification, (terminus comment).  This was done on a motion called for by the Chairperson….The Association President, Ms. Diana Pfersick, R. N.  1st by Mr. G. Klingenberger.  2nd by Mr. J. Carberry.  The motion was passed by voice acclimation with no dissent.


     There was a “Thank You” card received from the family of Michael Smith regarding the Mass Card given to the family on behalf of the Association on the death of his Mother-In-Law.

     There was a check request submitted by Mr. K. Fuller to cover his “Delegate Expenses”

     There were postage and printing expenses submitted by the Secretary for future payment.

Treasurer’s Report:    By Ms. D. Pfersick, R.N.

      The entire report was read into the record by Ms. D. Pfersick, R.N. in the excused absence of the Treasurer, Mr. J. Princehorn, (who was on a “business trip” to Puerto Rico).  There was no discussion regarding the report and there was a motion to accept the Treasurer’s Report as given.  This was on a motion called for by the Chairperson, Ms. Diana Pfersick, R. N.  1st by Mr. L. Hicks.  2nd by Mr. L. LeonE.  The motion carried by voice acclimation. There were no discussions on the Treasurer’s Report as given.



Audit:    Mr. G. Haberberger

     The Audit Committee had completed the audit of all the Association Financial Records and the finding is attached to these minutes.  The report generated a discussion period.  Among the subjects covered were the difference between “Compensation” and “Stipend” as any fee for action by any member of the Association.  Mr. C. Dunn gave a brief review of the “Traditional” meanings of the words and the “Present Day” connotation of their meaning.  There will be future discussions regarding these words and the actual meaning attached to them as they pertain to this organization.

     The final word on the discussion this evening was from Mr. L. Hicks the Association 2nd Vice President.  “The wording is and will be that of the Board of Directors”.

Banquet:    Mr. M. Smith

Next year’s Combined Banquet will be on May 9, 2008 at the Green Lantern Party House located in Fairport, NY.

Budget and Finance:    Mr. L. Hicks

The Committee wishes to do a six month review of the budget in September 2008.  They will be looking into a meeting room for the occasion at the Combined Training Facility (possibly a STEP Conference Room).

Constitution and Bylaws:    Mr. M. Smith

The Constitution and Bylaws are now posted on the Association’s web site www.mcfa.com.  There is a need for people to assist in the future review of the instrument for possible updates and or changes.

Emergency Medical Service:    Ms. D. Pfersick, R. N.

There is a Rehabilitation Conference to be held at the Combined Training Facility on June 28, 2008.  Vital Signs are to be mailed.

Explorers:    Mr. R. Pfersick

There will be a MCFEA meeting at Rush, NY on July 10, 2008.  Time reported is 7:00 PM.

Fire Prevention Education:

No report.

Fire Safety Trailer:

This will be the final report on the matter.  The trailer was donated to the Scottsville Fire Department and is no longer within the purview of the Association.

Fire Prevention Essay Contest:

This year’s theme is, “Prevent Home Fires”.

For a variety of reasons, the following Committees have no report at this time: Hospitality Room, Historical, Membership, Nominating, Resolution, Siren, Special Events and Special Committees #2.

Legislature:    Mr. D. Sweet

There was legislation passed to allow Fire Fighters join Community Organizations with full coverage.

Public Relations:    Mr. C. Dunn

Mr. C. Dunn reports that there are many changes to the Association web site. Mr. C. Dunn urged all members to access the site for current information (www.mcvfa.com).

Steering Committee:    Mr. D. Fox

The full report is attached to these minutes.


Ms. D. Pfersick, R. N. reports that she will handle this at this time.

Transportation:    Mr. D. Sweet

Mr. D. Sweet rose to discuss various other groups’ fee-splitting arrangements that occur at the Legislative Conference.  There was a motion called for to approve the signing of contracts involving the Association’s financial obligations covering its participation.  There also was a discussion of the seed money Mr. G. Renner will need for the Hospitality Room.  This was reported to be in the $300.00-$400.00 range.  The motion being made, 1st by Mr. L. Hicks and 2nd by Mr. M. Smith, was carried by voice acclimation.  There was no dissent or further discussion.

(There will be a meeting of the Convention Committee at Penfield #2 on July 2, 2008.  Time reported is 7:00 PM.)

The Holiday Inn, (Room 305) will be the site of the MCVFA (Inc.) effort on October 8th in Albany, NY. There are no rooms available for members at this hotel.

Eugene Renner will be the Host. The cost of the room is reported to be $189.95…..$380.00 with Mr. Renner’s stay.  This was agreed upon by the assembly.

Yearbook:    Mr. D. Sweet

Pictures are to be taken for the new publication.  Mr. Sweet needs a current list of various names and assignments.

Special Committees:

#1 Awards Committee:    Mr. L. LeonE

Mr. L. LeonE asked for clarification as to the composition of the Committee.  This will be determined at a later date.

There was a motion called for to accept the Committee Reports as given.  1st by Mr. A. Way.  2nd by Mr. M. Smith.  The motion was carried with no discussion.


Finger Lakes Burn Association:    Mr. R. Pfersick

Mr. R. Pfersick discussed the need for inner-county cooperation in the overall operations of the various burn associations.

The Red Knights raised for the Burn Camp…..$2,300.00 a sizable sum from a Great Group.

No reports at this time from the Fire Advisory Board, County Fire Chiefs, Fire Marshals and Fire Districts.

Safety Officers:    Mr. K. Fuller

Mr. K. Fuller rose to discuss the new regulations covering any Fire Service Personnel being at the scene of an incident and being “near the road”.

He also discussed the new “High Visibility” vests that must be worn by all involved when intersecting with moving traffic.

County Fire Police:    Mr. K. Fuller

The NYS Fire Police Course will be given at Fishers #2 Fire Department on Saturday October 11, 2008.  The Course is limited to 30 attendees.


No report at this time.

NCNYVFA:    Mr. G. Burris

The report is attached to these minutes.  They had a great time in Himrod, NY.  It was a well run and attended convention.  (This is the final reference to HIMROD for the time being, I’m sure!)

WNYVFA:    Mr. K. Fuller

The Convention will be held in Albion, NY on July 24-26, 2008.  The Banquet will be held September 6th or 13th in Albion, NY.  The mailings are out to the area departments regarding the Convention events and venues.


Chaplains and Coordinators had no report at this time.


There will be a meeting held in Albany, NY.  The subject is the Budget for the Firemen’s Home for the next year of operation.

Firemen’s Home:    Mr. D. Sweet

The end of July will see the annual softball tournament.

September 13, 2008 will see a new exhibit covering the 9/11 incident involving the World Trade Center.

Mr. Donald Fox is the Firemen’s Home Museum Secretary.

State Fire Police had no report at this time.


1st Battalion:

Webster will be upgrading House #1 and #2.

West Webster’s Old Quint is now in service in Williamsville, NY.

West Webster’s New Fire House will be on Bay Rd.

2nd Battalion:

Had a Canal Recovery incident.  A carnival worker from out of state died while attempting to swim across the canal.  Alcohol was thought to be involved.

3rd Battalion:

No report at this time.

4th Battalion:

Chili had an Extrication Competition.  Entrants came from as far as England to compete.

Churchville has finally broke ground for their new firehouse.

5th Battalion:

Henrietta had an apartment complex fire.  There were 5 units damaged before the fire could be brought under control.


Ms. D. Pfersick R. N. is working this coming weekend on Committee Assignments.

The Bonding of Officers was again discussed.  There was no action taken on the question one way or the other.  There is a new version being spoken of.

Gary Johnson, the Association Insurance Broker will be asked to address the Association regarding insurance questions.


There was a question asked as to whether an individual person could join the MCVFA (Inc.).  There followed a discussion of this matter.  It seems the answer is “No”.  They must belong to a represented organization.


The President:    Ms. Diana Pfersick, R. N.

No report other than the preceding meeting.

1st Vice President:    Mr. Michael Smith

“Use the Committees”.

2nd Vice President:    Mr. Lynd Hicks

No report at this time.


Ms. D. Pfersick, R.N. announced the fact that all American Flags will be flown at half mast this weekend in honor of all military deceased.

Mr. Alvin Sweet sent thanks for all that attended his mother’s wake.

With no additional business brought to the floor by the attendees, there was a motion called for by the Chairperson, Ms. Diana Pfersick R.N., to adjourn the Board of Directors Meeting.  1st by Mr. A. Way.  2nd by Mr. R. Chichester.  The Motion was carried with no discussion.

Time of adjournment……9:30 PM

(At the previous meeting, there was a motion called for by Director Mr. Glen Klingenberger concerning the promptness of Committee and other reports.  There was agreement on the spirit of the called-for motion, but there was no need for a vote on what is expected to be the norm of the Association and what’s expected of all Committee Chairpersons, Directors, Delegates and Representatives.

The Secretary regrets the omission from last month’s minutes).

Respectfully Submitted,

J. K. Walsh

Secretary/MCVFA (Inc.)