Minutes > July 16, 2008 Quarterly Convention Minutes

July 16, 2008

      The scheduled Quarterly Convention of the Monroe County Volunteer Firemen’s Association Inc. was called to order by the Association President, Ms. Diana Pfersick, R.N. at 7:30 PM following a wonderful and complete picnic dinner prepared by the Barnard Exempts Club Personnel.

      The assembled members were led in the Pledge of Allegiance to the American Flag by the Sgt.-At-Arms, Mr. Larry Zarnstorff and there was a moment of silent reflection for the departed members of the Association.

      With the taking of the roll it was determined that a quorum existed to conduct all business brought to the floor by the attending members.

      The Quarterly Convention attendees were welcomed to the Barnard Exempts Club by the Club President, Mr. Gerry Dunst.

      The Association President, Ms. Diana Pfersick, R.N. thanked the Barnard Exempts Club for hosting the convention and complemented the staff for the fine dinner and beautiful surroundings that will lead to a productive meeting.

      The attending guests were introduced by the Association President, Ms. Diana Pfersick, R.N. and they were acknowledged by a hearty round of applause.

      The topic of the evening was incident safety and crew rehabilitation, coupled with both a discussion and a PowerPoint presentation.  There were many valuable side conversations of the displayed material and it was a well prepared and presented program. This program was put on by Ms. Diana Pfersick, R.N., due to the absence of the originally scheduled presenter, Dr. Cushman.

      The minutes of the previous meetings were accepted on a motion called for by the Chair, Ms. Diana Pfersick, R.N.  1st by Mr. A. Way.  2nd by Mr. K. Moyer.  The acceptance was by voice acclimation with no dissent or discussion.


There were no bills present to the Secretary prior to this meeting.


Treasurer’s Report:    Mr. J. Princehorn

      The Treasurer gave a complete report regarding the finances of the Association.  The Treasurer’s Report and all supporting material are open to any member for review.  To do so, members are advised to contact any member of the Board of Directors and the material will be made available for inspection.

      Regarding this report…there was a motion called for by the Chair for action on this report.  There was a motion advanced to accept the Treasurer’s report as given with no additions or corrections.  1st by Mr. A. Way.  2nd by Mr. R. Diehl.  The Treasurer’s Report was accepted by voice acclimation.  There was no dissent.

      There was a motion called for by the Chair, Ms. Diana Pfersick, R.N. to accept all checks drawn against the Association.  1st by Mr. A. Way.  2nd by Mr. M. Smith.  The motion was accepted by voice acclimation from the attendees. There was no discussion or dissent.


The following Committees had no report at this time for a variety of reasons: Audit, Budget and Finance, Fire Prevention Education, Nominations, Public Relations and Special Committees #1 & #2.

Banquet:    Mr. W. Nichols

He reports he’s still waiting for the bill.

Constitution and Bylaws:    Mr. W. Nichols

It is reported that there is one Bylaw to approve.  This will be done under New Business.

Emergency Medical Service:    Ms. D. Pfersick, R.N.

The Vital Signs meeting is scheduled for October in Buffalo, NY.

Explorers:    Mr. R. Pfersick

The Explorers will be meeting the first week in August 2008.

Fire Prevention Essay Contest:

Mr. D. Fox’s complete report is attached to these minutes.

Hospitality Room:

Work is under way to have a great effort by the Committee at the FASNY Convention.

Historical:    Mr. A. Sweet

Mr. A. Sweet had some interesting old pictures of Association people and events that were offered to be passed around for the attendees to have a look at.  (They were great!)


Legislative:    Mr. W. Nichols

    There is, Mr. W. Nichols reports…action in Albany.

     House Bill #80769 concerning a Health Program was reviewed.  Senate #068969 concerning a tax law change was reviewed by Mr. W. Nichols.  And Senate #06839 concerning an amendment change was discussed.

     The Legislative Conference this year is scheduled for October 24-26, 2008 to be held in Albany, NY.  It will be held at the Holiday Inn located on Wolf Road.  Room 305 is the Monroe County Room.

     The $200.00 deduction for volunteer fire fighters is still in effect and there is a possibility that it may be raised to $400.00.  This is currently under review.


     The report of the Association Chaplain, Mr. Donald H. Fox is attached to these minutes and the names of the recently deceased members were read and the bell was sounded signifying their “Final Alarm”.

As an aside:

     There was a motion made to advance $300.00 (Association Funds) to promote Churchville Fire Department’s involvement at the Western Convention.  As a codicil there will also be $300.00 moved from a grant to promote the FASNY Convention.  1st by Mr. D. Sweet.  2nd by Mr. M. Smith.  These were passed by voice acclimation with no discussion or dissent.

Steering Committee:    Mr. W. Nichols

     The report of the Steering Committee is attached to these minutes.  There was a floor discussion regarding the appointment of Mr. James Princehorn to the FASNY Public Relations Committee.  Mr. W. Nichols stated that the Steering Committee did not recommend the appointment of Mr. J. Princehorn to the FASNY Public Relations Committee.

Special Events:    Mr. W. Nichols

      Mr. W. Nichols discussed the various events that are scheduled to occur at the FASNY Convention.  They include a Golf Tournament, an Oktober Fest and a formal dinner.  All members have been invited to attend, have a great time and enjoy the many planned educational sessions.

Topics:    Mr. R. Pfersick

     The Program Speaker at the October Quarterly Convention will be Mr. Sam DeRosa the Monroe County Fire Coordinator.  The Convention will be held in Webster, NY at the Fire Department Building located on Sanford St.

Transportation:    Mr. D. Sweet

     Mr. D. Sweet discussed the Fall Legislative Conference that will be held in Albany, NY on October 24-26, 2008 at the Holiday Inn located on Wolf Road.  Room 305 will be the Monroe County Room.


     The yearbook is in the final stage of production.  The participation has been low this year.

There was a motion called for to accept the Committee reports as given.  There were many 1st’s and 2nd’s.  The motion was accepted by acclimation.


Finger Lakes Burn Association:    Mr. K. Moyer

     Mr. Moyer discussed a road rally that will be held sometime in the fall in Irondequoit, NY.  There will be more information available as it becomes known.

     There is a “Boot Drive” scheduled for July 8, 2008 in Farmington, NY.

Fire Advisory Board:

     The Fire Advisory Board is in hiatus for the summer months.

County Fire Chiefs:    Mr. A. Sweet

     The Equipment Show and Steak Roast are scheduled for August 13, 2008 at the Monroe County Fairgrounds.  The tickets are $25.00 and are available from the County Fire Chiefs.

Mr. A. Sweet thanked all those who attended his mother’s funeral or sent expressions of sympathy.

Safety Officers, Fire Districts and Fire Marshals had no report at this time.

County Fire Police:    Mr. K. Fuller

      The New York State Fire Police Course will be held in Fishers, NY (#2) on October 11, 2008.  The class size is limited to 35 attendees.

      The County Fire Police next meeting is scheduled for September 4th, 2008 at Henrietta #1.  Dinner will be at 6:30 PM.  There is a speaker from the New York State Department of Transportation scheduled to address the attendees.

NCNYVFA:    Mr. G. Burris

      The complete report is attached to these minutes.

WNYVFA:    Mr. K. Fuller

      The Convention this year will be held in Albion, NY from July 24th to July 26th.  There were mailings sent to all member companies outlining the various events.  The Banquet will be held either September 6th or 13th in Albion, NY.


      Chaplains Association and Coordinators Office both had no report at this time.

FASNY:    Mr. D. Sweet

      Mr. D. Sweet gave a rundown of the various events that will be taking place at the FASNY Convention: Golf, Oktoberfest and educational sessions were reviewed.  There are no contests for election this year.

      The FASNY Offices will be moving downstairs at their building in Albany, NY.

      Mr. D. Sweet discussed the coming….New Logo.

      Also reiterated is the need for assistance at the Convention.

      All are welcome to attend the planned events.

Firemen’s Home:

No report.

State Fire Police:

No report.


1st Battalion:

Laurelton had reports of a car fire and a house fire.

Point Pleasant will be hiring four part timers.

2nd Battalion:

Reports of a couple of working fires.

Brockport had a transformer fire.

3rd Battalion:

No reports

4th Battalion:

Gates had a basement fire

Churchville has broken ground for their new Fire House.

5th Battalion:

Reports of a barn fire.

Many EMS Calls.

R.I.T. incidents.

A wheat field fire is reported.

Reports of routine fire calls.


      There is still a need for a director to represent the 5th Battalion.

      It’s reported that Don Fox is having a “tough go of it” and a card would be much appreciated.


      There was a discussion of a proposed change to the bylaws.  After a lengthy discussion there was a motion to “Let Stand” what has been adopted in the past edition.  1st by Mr. M. Smith.  2nd by Mr. S. Jamieson.  Motion passed by voice acclimation to “Let Stand”.



The President:    Ms. Diana Pfersick, R.N.

There is a need for “Association Guidelines”.  There is a need for a “Mission Statement”.  “Financial Protocols” are also needed.

The 1st Vice President:    Mr. Michael Smith

“Six members have worked on the Convention and done great work.”

The 2nd Vice President:    Mr. Lynd Hicks

(Excused absence)


Mr. Barry Senns is awaiting a transplant.  (A card will be sent)

The Closing Benediction was offered by Ms. D. Pfersick, R.N.

There was a motion called for to adjourn the Quarterly Convention from the Chair.  1st by Mr. K. Fuller.  2nd by Mr. G. Carberry.  The motion was accepted by voice acclimation.  There was no discussion or dissent.

Time was 9: 55 PM

Members signed in: 42

Respectfully Submitted,

J. K. Walsh

Sec. /MCVFA (Inc.)