Minutes > August 27, 2008 Board Minutes

August 27, 2008

      The regularly scheduled meeting of the Directors, Committee Chairpersons, Delegates and Representatives was called to order by the Association President, Ms. Diana Pfersick, R.N. at 7:30 PM.  The meeting location was the Combined Training Facility located at 1190 Scottsville Road, Rochester, NY.

     The assembly was led in the Pledge of Allegiance to the American Flag by the Association Sgt. - At-Arms, Mr. Larry Zarnstorff.

     With the taking of the roll call, it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

     The minutes of the previous meeting were approved with no additions or corrections on a motion called for by the Chair, Ms. Diana Pfersick, R.N.  1st by Mr. A. Way.  2nd by Mr. G. Klingenberger.  The motion passed by acclimation with no discussion.


     There was one communication presented – a bill from Mr. K. Fuller for Banquet-related expenses.


     There was one bill presented to the Secretary, (the above mentioned bill from Mr. K. Fuller).  This bill was recorded and passed on to the Treasurer for his workflow and payment.

Treasurer’s Report:    Mr. J. Princehorn

     Mr. J. Princehorn discussed the entire report item by item.  This included both the financial obligations and the profits garnered from various accounts held by the Association.

     Mr. J. Princehorn then discussed various regulations covering associations such as these as to reporting officially the annual elections and those tasked with approving the spending patterns of the Association.  There was a question as to how the Association publishes the results of elections, and the titles held by the various elected persons.  This will be dealt with at the next election so the Association can be in “True Compliance” with various government regulations as they pertain to organizations similar to this association.


     Mr. Lynd Hicks brought up a question regarding “Check Requests”.  This will be discussed at a later time.

     It was reported by the Treasurer that the Board of Directors must oversee all 990 forms and approve working with Sage-Rutty, Inc. on all compliance issues.

     There was a motion made by Mr. R. Diehl to pay all the outstanding bills and check requests.  1st by Mr. R. Diehl.  2nd by Mr. A. Way.  The motion carried with no more discussions.


     For a variety of reasons, the following Committees had no report at this time: Audit, Banquet, Fire Prevention Education, Fire Prevention Essay Contest, Public Relations, Special Events, Topics, and Special Committees #2.

Budget and Finance:    Mr. R. Diehl

     This committee will be meeting at the Training Facility and will need a room.  There is a need to discuss several matters, including fund-raising.

Investment Advisory:

     Their first meeting will be on August 28, 2008.

Constitution and Bylaws:

     Mr. W. Plymell is the new Chairperson of this committee.

Emergency Medical Service:    Ms. D. Pfersick, R.N.

     Vital Signs will be held in Buffalo, NY this year.

Explorers:    Mr. R. Pfersick

     Explorers acted as Colors Guard at the recent FASNY Convention.  They did a wonderful job and were well received.

Hospitality Room:    Mr. G. Burris

     He reports that “Lots of people were fed and had their thirst quenched”.  Special thanks were directed to Messrs. K. Fuller, M. Smith and G. Renner for their outstanding service in this very well received endeavor.

Historical:    Mr. A. Sweet

     Sea Breeze will be having a parade on September 27, 2008 to celebrate their 100th Birthday.  This year, the Rochester Protectives are celebrating their 150th Birthday.

Legislative:    Mr. W. Nichols

     9/17/08….Western will be having their Legislative Meeting in Albion, NY.

     9/21/08….North Central will be having their Legislative Meeting in Honeoye Falls, NY (The Richmond Fire Hall).

Membership:    Mr. W. Nichols

     The dues notices will be going out.


Nominating:    Mr. P. Tracy

     Ms. D. Pfersick reported to the attendees that with Board Approval, Mr. Richard Diehl is to be appointed Director 5th Battalion for a 2 year term.  There was a motion called for by the Chair.  It was made by many of those assembled and passed by acclimation.

Mr. P. Tracy reports that all letters of endorsement must be in by January of 2009.


     The Necrology will be read at the next Quarterly Convention.  There was a motion made to set aside a page of the Minutes in memory of Mr. Dick Elmer who passed away recently.  1st by Mr. L. Hicks.  2nd by Mr. L. Zarnstorff.  The motion was carried.

Steering Committee:    Mr. W. Nichols

     All Committee Appointments were approved at the FASNY Convention with the exception of Mr. S. Giuliano who was a no-show at the Convention.

Sam DiRosa will be the Guest Speaker at the next Quarterly Convention.

Transportation:    Mr. D. Sweet

     Mr. Sweet reports that all is ready for the Legislative Conference to be held in Albany, NY.  Housing is at a premium in Albany.  All the doings will be at the Holiday Inn Hotel, formerly the Turf Inn.  The cost is reported to be $400.00 for two nights.  Dates are October 26-28, 2008. 

Mr. G. Renner will be doing the Hospitality Room.  There was a motion made to fund the Hospitality Room.  1st by Mr. G. Klingenberger.  2nd by Mr. R. Diehl.  The motion passed by acclimation with no discussion.

Yearbook:    Mr. D. Sweet

     The final figure reported is $2,925.00 after all expenses were paid.

Special Committees:

     #1 The FASNY Convention:

      Mr. W. Nichols reports that all went well.  Various guests complimented the hotel staffs at both hotels, the Monroe County Convention Team, and the efforts put into the project.  “All things considered it was a very successful Convention”.

     There was a motion made to approve the Committee reports as given and with no additions reported.  1st by Mr. R. Diehl.  2nd by Mr. R. Pfersick.  The motion was carried by acclimation and no discussion.


     For a variety of reasons, the following Representatives and Delegates had no report at this time: Finger Lakes Burn Association, Fire Advisory Board, Fire Marshals and Safety Officers.


County Fire Chiefs:

     The Equipment Seminar was held on August 13, 2008 and although attendance was down from years past, it was still a great event and those present had a great dinner and an informative array of vendors and equipment.  Their next meeting will be at Gates #1 on September 10, 2008.

Drills and Officials:

     This area is done for the year.  Some are still active in other parts of the state.  Mr. C. Dunn presented the Past Presidents Trophy at the Point Pleasant Fire Department.

Fire Districts:

     Their next meeting is scheduled for August 28, 2008.

County Fire Police:    Mr. K. Fuller

     Their next meeting will be held at Henrietta #1.  Dinner will be at 6:30 PM and the new safety vests will be a topic of discussion.

October 11, 2008 will be the date of the NY State Fire Police Course.  The location is Fishers.  This is an all-day course and lunch will be provided.  The course is limited to 30 attendees.

FASNY:    Mr. D. Sweet

     Mr. D. Sweet discussed several FASNY Committee events upcoming and reminded the attendees of the FASNY web site and the information available for all to use as needed.  The web site is www.fasny.com.


     Their next meeting is scheduled for September 21, 2008.

There is a need for a Convention site for next year.


     The Western Report is attached to these minutes.


     For a variety of reasons, the following Officials and Delegates had no report at this time: Chaplains, Coordinator’s Office, Firemen’s Home and State Fire Police.


1st Battalion:

    Laurelton had a fire in an abandoned house and the usual EMS runs.

2nd Battalion:

    Brockport will have their Annual 9/11 Vigil at the Monument.  Class “A” or Business Dress is requested.  (Green Coats, of course, are in keeping with the dress code).  The times are reported to be from 8:00 AM to 8:00 PM.

Barnard is having a car show every other Thursday from 6:00 PM to 8:00 PM.

3rd Battalion:

    No reports.

4th Battalion:

     Churchville’s new Fire House is coming along nicely.

Churchville had a house fire that was fought from the expressway.  Mr. K. Fuller states it was a “Long, long hose carry”.

5th Battalion:

     Henrietta had 2 house fires.

They also had a house fire at an address on Methodist Hill.  There were many animals saved from a “Very Nasty End”.

Henrietta also reports, “A lot of car accidents”.


     Committee assignments are on the web site. www.mcfva.com.

This is the final call for assignment corrections.

There is still a need for a “Mission Statement”.

There is still a need for stated “Financial Protocols”.

     Mr. D. Sweet has passed on to several persons some FASNY work product that can be used as a guide on the above.

     There is also a need for “Ethics” statements that should be signed by persons needing them in the performance of their duties.

     There is also a need for “S.O.P’s” to cover Guidelines and Goals.

Mr. D. Sweet states that a Mr. Steve Bowman can be a facilitator in the formation process.


     Still needed is email account address for various Association members so information can be shared on a timely manner.

     This Association….being a 501c3 should have a code of ethics in place ASAP.

     Mr. K. Fuller asked for a motion to pay for a gift ($50.00) for Mr. Eric Bradshaw.  This is for WNYVFA.  Motion made.  1st by Mr. L. Hicks.  2nd by Mr. A. Way.  The motion was passed by acclimation.  There was no discussion.

     There was a motion called for to donate $50.00 in honor of Mr. Raymond Emma to the Red Ver Weire Scholarship Fund.  Motion made 1st by Mr. G. Klingenberger.  2nd by Mr. R. Diehl.  The motion passed with no discussion by acclimation.

     There was a motion made to pay for Mr. K. Fuller and one other to attend the WNYVFA Banquet.  1st by Mr. R. Diehl.  2nd by Mr. A. Way.  Motion passed by voice acclimation.  There was no discussion.

     Mr. Royer Pfersick rose to discuss the fact that there is not an “Official Address” for the Monroe County Volunteer Firemen’s Association Inc. (for legal status).  He requests that in the very near future this should be a designated, published address.  The President stated that she would be looking into this situation in the near future.  There was an idea that the Association use the 1190 Scottsville Road address and clear this with the Coordinator’s Office because desk space was offered in the past.

     There was a discussion of the upcoming Awards Dinner that is held yearly.  This year, it is to be held at the Diplomat Party House on Lyell Avenue.  The date reported is October 9, 2008 and the projected cost is $250.00 per table.  The Chairman this year is Mr. Brian Koster.  There was a motion made to purchase a table as the Association has attended this event in the past and should continue to support this event.  Motion to attend and purchase a table.  1st by Mr. L. Hicks.  2nd by Mr. C. Bommele.  The motion was passed by acclimation with no discussion.

     Mr. G. Klingenberger then rose to discuss what he said was “An embarrassing situation” at the last Quarterly Convention, (Barnard Exempts) where one member discussed the negative actions at the FASNY level of not recommending the reappointment of a MCVFA Table Officer to a FASNY Committee.  This was, he felt, a subject that should not be brought up in front of guests and certainly not at that form.  He further stated that in the future, this type of business not be discussed except in “Closed Session”.


The President:    Ms. Diana Pfersick, R.N.

     Ms. D. Pfersick thanked the Convention Committee for the fine work they did in making the recent FASNY Convention the great success that it was.

1st Vice President:    Mr. Michael Smith

     No report due to excused absence.

2nd Vice President:    Mr. Lynd Hicks

     Mr. L. Hicks suggested that there be a “Past Presidents Group” formed to pass along suggestions that would be used to improve the activities of the Association in general and to advise the current president in the furtherance of the Association.  His suggestion covered the possibility of a book or report of some type.



     There were several motions again to set aside a page in the minutes in honor of Mr. Dick Elmer who passed away due to heart surgery complications.  These several motions shall be combined into a directive to set aside a page of these minutes.

     There is a need to fill an opening on the “Fire Prevention and Life Safety Committee” of FASNY due to the death of Mr. Raymond Emma.

     The Association gives many thanks to Mr. Donald Fox for the work he accomplished in the planning and the executing of the recent very successful FASNY Convention.  This work was carried out even as he faced his own very serious and complicated surgery.  He is a credit to the Monroe County Volunteer Firemen’s Association and Fire Service in general.  His services stand as an example to all.

     With no additional business brought to the floor by the attendees there was a motion called for to adjourn the meeting.  1st by Mr. R. Diehl.  2nd by Mr. A. Way.

The Closing Benediction was offered by Mr. R. Pfersick.

Time of adjournment…….9:45 PM

Respectfully Submitted,

J. K. Walsh,

Sec. /MCVFA Inc.


This page of the minutes of the

Monroe County Volunteer Firemen’s Association

Is set aside in memory of

Richard Elmer


MCVFA Past 4th Battalion Director

Richard Elmer

Gates: Friday, August 15, 2008, at age 73. He was predeceased by his parents Clarence and Marion Elmer; his sister and brother-in-law Evelyn and Leonard LeBeau; brothers Walter, Gerald and Gene Elmer; brother in-law Marion Fry. He is survived by his sister Irene Fry; sister-in-law Lois Elmer; nieces and nephews Leonard (Mary) LeBeau Jr., Marie (Gene) Newman, Carol and Christine LeBeau, Lori Schmidt, Kevin Fry. Sharon Elmer, Jean (Michael) Smith, William, Margaret, Catherine and Maria Elmer, Dolores (Anthony) Gratto and Lucy Sulkowski; many lifelong friends including the Richard & William Maier families, the VerWiere family, the Thurley family, Tom and Jackie Roach, Tony Yazback, Kevin and Nancy Kailborn and Harry Griffin. Dick was a 47 year member of the Gates Chili Volunteer Fire Department, House #2, social member of the Spencerport Fireman Exempt Club, an active volunteer with many police organizations, a member of the International Harvester NYS Chapter #35, an Army veteran and a member of Belmont American Legion Post #808, an avid Miami Dolphin and NASCAR fan.