Minutes > September 24, 2008 Board Meeting

September 24, 2008

      The regularly scheduled meeting of the Monroe County Volunteer Firemen’s Association, Inc. was called to order by the President, Ms. Diana Pfersick, R.N. at 7:30 PM.  The location was the Combined Training Facility at 1190 Scottsville Road.  Present were the Association Directors, Committee Chairpersons, Delegates and Representatives of the Association.

      The assembly was led in the Pledge of Allegiance to the American Flag and the Opening Prayer for Guidance was offered by Mr. R. Pfersick.  With the taking of the roll, it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

     The minutes of the previous meeting were approved on a motion called for by the Chair, Ms. Diana Pfersick, R.N. after several corrections were brought to the floor and discussed.  One correction in particular was noted…..Mr. Michael Smith, the Association 1st Vice President, is NOT IN HOSPITAL at this time as reported in the previous minutes.  The Secretary regrets this error.  The motion was as follows: 1st by Mr. R. Diehl, 2nd by Mr. C. Bommele to accept with corrections.  The motion was carried by voice acclimation with no dissent or additional comments by the attendees.


     There was one communication received by the Secretary.  The Northern Central New York Volunteer Firemen’s Association notified this Association of their banquet, which is to be held on October 18, 2008 in Newark, NY at the Quality Inn, located at 125 North Main Street.  There was a motion made by Mr. L. Hicks to purchase tickets to attend this affair and the number of tickets would be by past practice (8).  1st by Mr. L. Hicks.  2nd by Mr. R. Chichester.  The motion carried with no dissent by voice acclimation by the attendees.

At this time, there were no bills presented to the Secretary for consideration by the Directors.

Treasurer’s Report:

The Treasurer, Mr. J. Princehorn was not in attendance at this meeting due to work-related out-of-town travel.  The complete Treasurer’s Report was read by the Chair, Ms. Diana Pfersick, R.N. and it was approved on a motion made by Mr. M. Smith and 2nd by Mr. L. Leone.  The vote was unanimous and by acclimation by the attendees.



The following Committees had no report at this time for a variety of reasons: Audit, Investment Advisory, Constitution and Bylaws, Explorers, Fire Prevention Education, Hospitality, Public Relations, Resolution, Special Events, Transportation and Special Committees #1 and #2.

Banquet:    Mr. W. Nichols

The 2009 Banquet will be held at the Green Lantern Party House on May 9, 2009.  The dinner will be at 7:00 PM following a social hour.

Emergency Medical Service:    Ms. D. Pfersick, R.N.

Highland Hospital will be hosting a program discussing “EMS Response at Disasters”.  Time reported will be 6:00 PM and dinner is to be provided.  Interested parties are requested to call the hospital to register.  Vital Signs is scheduled for the first week of October in Buffalo, NY.

Fire Prevention Essay Contest:    Mr. D. Fox and Mr. W. Nichols

The material is ready to be passed out to the participating area schools.

Historical:    Mr. A. Sweet

Sea Breeze will be celebrating their 100th Birthday with a parade scheduled for September 27, 2008 time reported is 2:00 PM.

The Protectives are celebrating their 150th Birthday.

Legislative:    Mr. W. Nichols

Western has three items to be brought up, one of which is Veterans Preference.  For any information regarding the Legislative Conference, please visit www.fasny.com.  The Legislative Conference is scheduled for October 24-25, 2009 in Albany, NY.

Membership:    Mr. W. Nichols

The dues notices are to be sent out by the end of the month.

Nominating:    Mr. P. Tracy

Letters of Endorsement have to be in by the January meeting of the Association.  The slate is as previously published.

Steering Committee:    Mr. W. Nichols

Mr. W. Nichols reported on the Mr. Michael Wurtz Testimonial Dinner and the need for the Association to give the appropriate gift.  It was decided that $100.00 be given to the FASNY Scholastic Fund.  This will come from the #312 section of the Association Budget.  Mr. L. Hicks made a motion to accomplish the foregoing.  2nd by Mr. R. Diehl.  The motion was carried by voice acclimation, with no discussion.


The County Fire Coordinator, Mr. Sam DeRosa will be the speaker at the next Quarterly Convention, to be held in Webster, NY at the Webster Fire Department Exempts Facility on October 30, 2009.


Mr. L. Hicks asked for a clarification of this year’s contract period.  “There is a signed one-year contract in effect” was the answer to his question.

There was a motion called for to approve the Committee reports as given by the Chair.  1st by Mr. R. Diehl.  2nd by Mr. G. Klingenberger.  The motion passed by acclimation with no further discussion.


Finger Lakes Burn Association:

No report at this time.

Fire Advisory Board:    Mr. L. Ritz

Mr. L. Ritz discussed Cooperative Purchasing agreements.  The Board also discussed man-power requirements for fill-ins.  The Communications Manuel is being updated.  Two fire channels and an EMS channel are to be added to the Emergency Services Spectrum.

County Fire Chiefs:    Mr. A. Sweet

Their last meeting was at Gates #1 on September 8, 2008.  They discussed the new Safety Vest Procedures.  October 9th will be the date of the Fire Appreciation/Safety Dinner to be held at the Diplomat Party House.  Time of the event is 6:00 PM.  The Association will be purchasing a table for this event for ten attendees.

The next Chiefs meeting will be at the Rush Fire Department on October 8, 2008.

Drills and Officials:

The schedule of events has been concluded for this year.  Their Banquet will be held in Albany Saturday, on October 25, 2008 at the Holiday Inn.

Fire Districts:

No report at this time.

Fire Marshals:    Mr. C. Dunn

The Residential Sprinkler Bill will not come up until 2013-14, and it will mandate all new residential construction have sprinklers installed.  All skilled care facilities will have sprinklers installed within 4-5 years.

County Fire Police:    Mr. K. Fuller

October 2, 2008 will be the Board of Directors meeting.  November 6, 2008 will be the regular meeting.  It will be held at the Spencerport Fire Department Exempts Club.

The Fire Police State Course will be held at Fishers Fire Department on October 11, 2008.  The course is limited to 30 attendees and it is reported to be full at this time.

Safety Officers:    Mr. G. Hendrickson.

See attached material.


Ms. D. Pfersick, R.N. reported that the Convention was a “Great One” with all attending having a wonderful time.  It was well run and planned all in all…..a wonderful effort.


There was a discussion on the number of tickets that will be purchased for the banquet that will be held in Newark, NY on October 18th.  The number agreed on is 8 tickets.  There was some discussion on who will be attending and a sign up sheet was being drawn up by the Chair.   

The complete report is attached to these minutes.


They had their Banquet on September 6, 2008.  November 9, 2008 is their next meeting.

Their Quarterly Convention will be held in Alden, NY on March 29, 2009.

July 22-25, 2009 will be the dates of the WNYVFA Convention.  It will be held in Alden, NY. (See information attached.)



No report at this time.

Coordinator’s Office:

No report at this time.

Firemen’s Home:

There is a new 9/11 exhibit at the Fire Museum at the Home.

State Fire Police:

No report at this time.


1st Battalion:

West Webster had an alleged murder/suicide incident in their district that kept them busy for the better part of a day.

The new Webster Fire House is coming along nicely.

Laurelton had the normal runs.

Point Pleasant had a “Man Hanging” call. They got there in time to save the guy from his own actions and transported him to a local hospital…..alive….for treatment.

2nd Battalion:

October 5, 2008 will be the date of their memorial service.  It will be held at Latta and North Greece Road.

3rd Battalion:

No reports at this time.

4th Battalion:

Gates had two house fires.  Chief Harrington is having surgery (intestinal).

5th Battalion:

No reports at this time.


Still in need of a Mission Statement.

Financial Protocols still needed.


     The new budget was discussed by the attendees.  It was a long and detailed dialogue with much input being offered by the attendees.  The pros and cons of a great many subjects were brought up and the discussions were frank and probing in their nature.  Several solutions were presented, considered and included in the future proposals of the Association.

    The bottom line is the fact the Association will be conducting business in the coming year….. 2009…. with a negative budget.  Simply put the Association will be spending more than it will be taking in.

    Nevertheless, an operating budget must be in place and the valiant efforts of the Budget and Finance Committee was put on the floor for a vote.

    There was a motion made to accept the budget as presented by the Committee.  1st by Mr. M. Smith.  2nd by Mr. L. Leone.  The motion was carried by voice acclimation.

    There was a brief discussion initiated by Mr. L. Ritz on whether the Association should again be involved with Prevention First in their Fire Prevention Program.  The cost would be minimal and it would give the Association some public recognitition for involvement in the subject of Fire Prevention/Safety.  There was a motion made to participate.

     There was a discussion instituted by Mr. G. Klingenberger on the merits of the program and the eventual benefit to the Association.  He recommended that the Association not take part in the First Response program.  There was a motion made not to participate. This was put on the floor as a negative motion.  It was agreed not to participate.  1st by Mr. G. Klingenberger.  2nd by Mr. L. Leone.  The motion not to participate was accepted.


The Officers of the Association had no reports at this time.  (The President, Ms. Diana Pfersick, R.N., the 1st Vice President, Mr. Michael Smith and the 2nd Vice President, Mr. Lynd Hicks).


    Mr. W. Nichols will be “Out of Service” starting October 12, 2008 due to Hip Replacement surgery to be done at Unity Hospital (Park Ridge).  This should be a short period judging by the last operation.  He was wished well by the attendees.

    Mr. G. Hendrickson supplied a notice for the Clifton Fire Department “Turkey Festival”.  The notice of this event is attached to these minutes.

    With no additional business brought to the floor….there was a motion made to adjourn the meeting at 10:15 PM.  1st by Mr. G. Klingenberger.  2nd by many from the floor.  The motion to adjourn was passed by acclimation.

The Closing benediction was offered by Mr. R. Pfersick.

Respectfully Submitted,

J. K. Walsh

Sec. /MCVFA (Inc.)