Minutes > February 26, 2009 Board Minutes

February 26, 2009

     The regularly scheduled meeting of the Board of Directors of the Monroe County Volunteer Firemen’s Association, Inc. was called to order by the Association President, Ms. Diana Pfersick, R.N. at 7:30 PM on the above stated date.  Also in attendance were Delegates, Committee Chairpersons, Representatives and other interested parties with business before the Association.  The location was 1190 Scottsville Road, Rochester, NY (the Combined Training Center).

     The assembly was led in the Pledge of Allegiance to the American Flag by the Association President, Ms. Diana Pfersick, R.N. in the absence of the Association Sgt.-At-Arms, Mr. Larry Zarnstorff.

     The Opening Prayer was offered by Mr. Royer Pfersick, Director from the 5th Battalion.

     With the taking of the Roll Call it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

     The President then introduced Ms. Sandy Wehner, the Account Representative from Sage Rutty…the agency that handles the investments and general financial portfolio of the Association.  Ms. S. Wehner gave an explanation of the Association’s holdings and the condition of the various funds and other instruments in interest bearing accounts. 

     With the condition of the stock market to date, coupled with the long term goals of the Association…her considered advice to the attendees was to “Stay the Course” as to any thoughts of a move based on either uncertainty or panic selling in the face of current events unfolding on Wall Street and other individual markets.

     There was a detailed question and answer period following the presentation with many probing and direct inquiries put to the representative by the attendees.  Those attending had a most interesting and detailed explanation of the way the Association’s funds are managed. All in all, it was an enlightening presentation.

     The minutes of the previous meeting were approved with corrections and additions on a motion called for by the Chair, Ms. Diana Pfersick, R.N.  1st by Mr. A. Way.  2nd by Mr. R. Diehl.  The motion was carried by voice acclimation with no further corrections or dissent noted.  (Refer to the last page of this document for corrections and/or additions.)



There was one communication read and passed over to Mr. D. Fox for his action at a future date.

There was one bill presented to the Secretary and it was passed over to the Treasurer for his workflow.

Treasurer’s Report:    Mr. J. Princehorn

Mr. James Princehorn gave a complete picture of the Association’s financial status.  All checks written were listed and all income was reported to the attendees.

There was a motion called for by the Chair to accept/decline the report of the Treasurer.  Motion to approve, 1st by Mr. R. Diehl.  2nd by Mr. A. Way.  The Treasurer’s Report was accepted by voice acclimation with no dissent or additions.



No report at this time.

Banquet:    Mr. W. Nichols

The combined (Association and Ladies Auxiliary) banquet will be held on May 9, 2009 at the Green Lantern Party House located in Fairport, NY.  Social Hour at 6:30 PM.  Dinner at 7:30 PM.

Budget and Finance:

No report at this time.

Investment Committee:

No report at this time.

Constitution and Bylaws:

No report at this time.

Emergency Medical Service:    Ms. D. Pfersick R. N.

The EMS Seminar is scheduled for March 6-8, 2009 at Montour Falls, NY.

S.T.E.P. Conference is scheduled for March 20-21 at the Rochester Institute of Technology Inn and Conference Center.

Explorers:    Mr. R. Pfersick

The awards dinner is to be held May 14, 2009 at the Monroe Ambulance Facility located on Lyell Avenue.

Fire Prevention Education:

The new Chairperson is Mr. R. Chichester, with assistance from Mr. A. Way.  Their goal will to put together a viable education program with special emphasis of “Elder Citizen Fire Safety” programs.

Fire Prevention Essay Contest:

No report at this time.

Hospitality Room:    Mr. A. Way

The question…..”Should the MCVFA (Inc.) share a room with the WNYVFA?” was discussed…with no firm decision being made at this time.

Mr. A. Way is waiting for information on the location of the fall conference.

Historical:    Mr. L. Ritz

This Association was in place in 1930 and had a President in place.  It was incorporated in 1934.  The “1932” date that is used is in error and a mystery as to how it was started or why it’s used.

Legislative:    Mr. W. Nichols

Mr. W. Nichols discussed the proposed legislation covering the C.D.L. Legislation currently before the NYS Legislature.  It was suggested that the MCVFA (Inc.) send a letter to Mr. David Gantt outlining the position of the MCVFA (Inc.) regarding this legislation.  This letter will be done by the Secretary.

Membership:    Mr. W. Nichols

To date…1,182 FASNY members.  1,230 paid individuals and 42 groups are paid.


The slate is now closed.

There is a need for a Director to represent the 4th Battalion.  The Secretary will draft and send a letter to 4th Battalion Organizations regarding this opening and the need to have a name advanced as soon as possible to fill this position on the Board of Directors.

Public Relations:    Mr. C. Dunn

There will be a new site up and running shortly.


No report at this time.

Steering Committee:

No report at this time.

Special Events:

No report at this time.


Possible topics for future use….The Burn Center and/or the Chiefs Association to cover the new mutual aid plan.


No report at this time.


No report at this time.

Special Committees:


The award nominations are coming in, reports Mr. L. LeonE.

There was a motion called for by the Chair to approve/add/subtract or amend the Committee Reports.  1st by Mr. C. Bommele.  2nd by Mr. R. Diehl.  Motion to approve was carried with no discussion by voice acclimation.


Finger Lakes Burn Association:

June 14, 2009 is the date set for the Burn Walk.  The Burn Ride by the “Red Knights” is scheduled for May 31, 2009.  This will be a 100 statute mile ride.

Fire Advisory Board:    Mr. L. Ritz

There are many, many changes to the new Mutual Aid Plan.  The purchasing plan has been changed and will be a joint effort by the signing parties for future cost saving attempts.  The Sprinkler Bill is still in limbo.  The Emergency Call Center has logged a million plus calls for assistance.

County Fire Chiefs:

No report at this time.

Drills and Officials:

No report at this time.

Fire Districts:

Their meeting was scheduled for February 26, 2009 at Barnard.

Fire Marshals:    Mr. C. Dunn

The state is not releasing the money needed for codes training as of yet.

The Sprinkler Bill in Limbo.

There is no money as yet for new codes books.

There was a resolution to purchase 1,000 Smoke Detectors.  There is a letter coming to the MCVFA (Inc.) requesting matching funds to purchase these detectors.

There will be new codes this summer and new code books out in the fall of 2009.

County Fire Police:    Mr. K. Fuller

The next meeting is scheduled for March 5, 2009 at Pittsford.  County Fire Coordinator Sam DeRosa is the Featured Speaker.

All is ready for the NYS Fire Police Course.  The location will be the Rush Fire Department.  The 1st week of October is the date reported.

The Mosher Award process is still open for submissions.

May 9, 2009 is the date set forth for the Fire Police Seminar at the Brockport High School.  April 15, 2009 is the registration deadline.

Safety Officers:

No report at this time.

FASNY:    Mr. D. Sweet & Ms. D. Pfersick R.N.

The Convention has been modified.  The Volunteer Firefighter Magazine has the updates.

The Fire Museum (at the Firemen’s Home) now has a distance learning program for grades 1-3.

NCNYVFA:    Mr. D. Sweet

The next meeting will be in Geneva, NY on April 26, 2009.

WNYVFA:    Mr. K. Fuller

The next meeting will be in Alden, NY on April 19, 2009.


Chaplains, Coordinators and Firemen’s Home had no report at this time.

State Fire Police:    Mr. L. Hicks

There was a discussion of the possibility of purchasing ad space in their magazine due to the fact there are 3 Monroe County Candidates for State Fire Police Offices.  There was a motion called for by the Chair regarding this purchase.  1st by Mr. L. Hicks.  2nd by Mr. L. LeonE.  The motion to purchase a ½ page ad was approved by voice acclimation with no discussion or dissent.


1st Battalion:

There was a report of 2 snowmobiles through the ice on Irondequoit Bay.

Webster’s new Firehouse is to open in May of 2009.

2nd Battalion:

Hilton’s new Firehouse is to be open the 1st week of April.

3rd Battalion:

Had no report at this time.

4th Battalion:

Gates had a working fire.

5th Battalion:

The Rush Explorers went on a tour of the Burn Center.

West Brighton had a fatal wrong way on the expressway.



The lingering question was again discussed by the attendees…What can the MCVFA (Inc.) do for the membership that is relevant to today’s firefighter?

There was a discussion of varied ideas.  One such advancing was “Civil Officer Training”.  Another item was…”Get involved in recruitment and retention”.  And yet another was to contact a Chili Member….Chris Fish, who has been working with the recruitment and retention issue.  The goal here is to have these ideas forwarded to Mr. A. Way for future use in the MCVFA (Inc.) program.


The Directors and Committee Chairpersons will be needing a boilerplate regarding a “Guide for any discussions regarding investments”.

There will be a yearbook this year.  There are several points that need to be cleared up.  The split will be 75%-25%.

There was a discussion of where and what to do with the funds from the Convention Committee.  There was a motion called for to place the money in the Association Money Market account on a temporary basis.  1st by Mr. A. Way. 2nd by Mr. G. Laskowski.  The motion passed by voice acclimation. There was no discussion.


The President:    Diana Pfersick R.N.

She will be having surgery on March 16, 2009

The 1st Vice President:    Mr. Michael Smith

No report at this time.

The 2nd Vice President:    Mr. Lynd Hicks

No report at this time.


From Mr. D. Sweet. There needs to be an agenda for meetings.  And he would like to see ideas to streamline these meetings.  ASAP.


With no additional business brought to the floor by the attendees, there was a motion called for to adjourn the business meeting.  1st by Mr. R. Diehl.  2nd by Mr. C. Dunn.  The motion passed by voice acclimation and no discussion.

The Closing Benediction was offered by Mr. R. Pfersick, the Director from the 5th Battalion.

Time of adjournment…….10:19 PM

Respectfully Submitted,

J. K. Walsh

Sec. /MCVFA(Inc.)

In the Minutes of the previous meeting, (January 29, 2009) held in Rush, NY, the personnel that prepared the dinner were identified as “Rush Fire Department staff”.  This was in error.

The people who prepared the dinner were the Ladies Auxiliary of the Rush Fire Department.

The Secretary sincerely regrets the error.