Minutes > May 27, 2009 Board Meeting Minutes

May 27, 2009

The regularly scheduled Board of Directors, Committee Chairpersons, Delegates, Representatives and other interested parties meeting was held on May 27, 2009 at the Combined Training Facility located at 1190 Scottsville Road, Room117A, Rochester, NY.

The opening prayer for guidance was offered by Mr. R. Pfersick, the Attending Director from the 5th Battalion.  The assembly was led in the Pledge of Allegiance by the Master-At-Arms, Mr. T. D’Ambra.

With the taking of the roll call it was determined that a quorum existed to conduct all business of the Association that may be brought to the floor.
The minutes of the previous meeting were approved with the additions and corrections that are listed on the final page of this document.  The motion was called for by the Association President, Ms. Diana Pfersick, R.N, acting as Chairperson at this assembly.  1st by Mr. A. Way.  2nd by Mr. L. LeonE.  The motion carried with discussion by voice acclimation.  There were no dissents.


There were several communications read and passed on to the appropriate attendees for their work flow and final action (s).

Treasurer’s Report:    Mr. W. Nichols
Mr. W. Nichols gave a complete report on the finances of the Association.  With all obligations owed by the Association and figuring the worth of all investments controlled by the Association……

The Treasurer’s Report was approved on a motion called for by the Chair.  1st by Mr. R. Diehl.  2nd by Mr. C. Bommele.  The motion passed with further discussion as reported forthwith.

Mr. W. Nichols, the Incoming Treasurer related that he is unable to write or cash any checks drawn against or on the Association due to the lack of valid signature cards being executed in his favor by any officer of the Association authorized to do so.  This coincides with a detailed, “Bank Accounts/ Authorization” given to the Secretary by Mr. D. Sweet (copy attached).  There were several corrections needed to be made to this document, but it was used in this context for information on the current discussion.  This Bank Accounts/ Authorization will be taken to the Association Attorney for review as to relevance to this Association at a later date if the assembly so desires.
There was then discussion of just what would be needed for the Treasurer to conduct the financial business of the Association at the bank at least.  It was agreed that a Notarized Statement of the Official Election Results will suffice if signed by the Secretary and sworn to in the presence of a Notary Public.  This will be done as soon as possible.

As to the “Bank Accounts/Authorization”, it will be held pending its relevance to this situation as it develops.  There is a form that the Outgoing Treasurer has that may be of some help on this problem and it is to be forwarded to the incoming Treasurer in the near future.
For the time being……the Notarized Statement of Election will be sufficient to write checks on the account.
The “Bank Accounts/Authorization” is attached to this document for information and reference.


In progress at this time.

The following Committees had no report at this time for a variety of reasons: Banquet, Investment Advisory, Constitution and Bylaws, Emergency Medical, Fire Prevention Education, Hospitality, Membership, Resolution, Special Events and Transportation.

Historical:    Mr. A. Sweet
If any historical material surfaces…….please get it to Mr. A. Sweet for archival.

Fire Prevention Essay Contest:    Mr. A. Way
The Western Plaques are out.  The date of the new startup is still to be firmed.  There was a discussion initiated by Mr. M. Smith regarding school/class participation.  There was a question as to the tentative start up date and if it can be changed.  Mr. C. Dunn advanced the idea that the date be sometime in February.  Mr. G. Hendrickson rose to state that the start date should be determined before the summer of 2009 is past.
There will be further information made available as it becomes known.

Legislative:    Mr. W. Nichols
Mr. W. Nichols reports that the CDL issue has been resolved in Albany.
The ongoing “Consolidation” issues have again been brought up. this time by the Attorney General.  There are current bills before both the Assembly and the Senate.  The Senate issue is…S5661 and the Assembly issue is…A8051.  (There seems to be a conflict with the numerical regarding this Assembly Bill.  It has been reported as both A8051 and A8501.  Both are reputable sources and the error awaits clarification in the future.  But any information can be found on the FASNY web site.)

Nominating:    Mr. P. Tracy
Mr. P. Tracy states there are openings in both the 1st Battalion and the 4th Battalion for Directors. 
There was a “Letter of Resignation” submitted by Mr. F. Douglas Marquardt representing the 1st Battalion, the reason being health issues.  His presence and counsel will be missed.

Public Relations:    Mr. C. Dunn
There are several new features on the web site, www.mcvfa.com.  The November 2008 minutes will be sent to Mr. C. Dunn to be included in the list of Association Minutes available for information.

Steering Committee:
No report at this time.

There is a topic needed for the July Quarterly Convention.

Yearbook:    Mr. A. Way
There is a complete report submitted by the Committee Chairman, Mr. A. Way.  And it is attached to this document.

Special Committee #1:    Mr. R. Chichester
There is work on the “Fire Safety for Seniors” project underway.  There will be a MCVFA (Inc.) presence at the Health Fair to be held October 15, 2009 at the Dome Arena.

Special Committee #2:    Mr. C. Dunn
He reports that the material covering the “Civil Officers Training” is ready to be mailed.  Mr. C. Dunn also asked if there is any money budgeted for this project.  The answer is yes.
There was a motion called for by the Chair to approve the content of the advanced Committee Reports.  1st by Mr. A. Way.  2nd by Mr. M. Smith. 
There was a request by Mr. D. Sweet to attach to this document a list of persons elected at the Quarterly Convention held at the Barnard Exempts on April 30, 2009 to serve for the current year.  This shall be done and can be referenced at the conclusion of these minutes.


Finger Lakes Burn Association:
No report at this time.

Fire Advisory Board:    Mr. L. Ritz
Mr. Ritz supplied a complete report that is attached to this hard copy.
As a note, the Air Show usually held at the Greater Rochester International Airport will be held this year (2009) at Charlotte Beach.  The dates are May 30-31, 2009.

County Fire Chiefs:
Next meeting……June 10, 2009 at Henrietta #1.
August 12, 2009 is the date reported for the Annual Steak Roast and Equipment Seminar.  This year, it will be held at the Dome Arena and the tickets are $25.00 each.  Time reported is 3:00 PM.

Drills and Officials:
No report at this time.

Fire Districts:
At the last meeting, “Special Operations” were discussed.  Subjects covered were Confined Space Rescue and Trench Collapse Operations.

Fire Marshals:
Code Division Engineer Bill Richardson is retiring.  The closest Representative will now be in Buffalo, NY.

County Fire Police:
Their next meeting will be on June 4, 2009 at the Brockport Exempts Club.  The Guest Speaker will be Mr. Sam Di Rosa, the Monroe County Fire Coordinator.

Safety Officers:
Mr. C. Dunn reports that the Safety Officers Group President, Mr. Stan Austin is currently in the hospital.

No report at this time.

There was a question asked by several members…….is there money in the budget for the dinner to be held in the fall?  Answer…. yes…..under heading #402.

Mr. G. Hendrickson thanked all who assisted in passing out awards won by the essay contest entrants.


Chaplains and Coordinators Office had no report at this time.

Firemen’s Home:
It was reported that there was a minor fire there…..it was a possible electrical fire and very little damage was done.  It was also reported that the residents were unaffected.

State Fire Police:
It was reported that there are 3 members from Monroe County and 3 members from Livingston County elected to State Office within the NYSVFP Group.

1st Battalion:
“Business as usual”.
2nd Battalion:
Hilton is in their new firehouse.
3rd Battalion:
No report at this time.
4th Battalion:
No report at this time.
5th Battalion:
Henrietta #1 will be having an Open House on June 6, 2009.

The Banking Resolution was again discussed and on a motion by Mr. A. Way to table it for 30 days pending review by the Association Attorney…..there was no action because Mr. A. Way withdrew the motion at this time.

It was reported that all the Convention Material has been passed along to the Audit Committee.

Mr. D. Sweet brought in a bag of shirts with the MCVFA Logo on them.  There were also a number of name tags.  This material was passed along to the Master-At-Arms for safekeeping and future disbursement.


There was a discussion initiated by Mr. D. Sweet concerning the purchase of Dinner Tickets for the 2009 FASNY Convention that will be held in Niagara Falls, NY.  It was agreed that the Association would purchase one dinner ticket for each of the Association Officers.  And if not used by that Officer after committing to use it…..that Association Officer would be responsible for repayment to the Association.  There was a motion called for by the Chair to put this into the Minutes of the Association.  1st by Mr. A. Way.  2nd by Mr. M. Smith.  The motion carried by voice acclimation…..there was some discussion on the date and time of the dinner also the location was discussed. 

August 4th is the reported deadline for inclusion.  The motion to purchase these tickets was called for by the Chair.  1st by Mr. R. Diehl.  2nd by Mr. T. D’Ambra.  The motion passed with no discussion by voice acclimation.

Also under New Business:

June 11, 12 &13, 2009…..the NYSFC’s will be meeting at the Turning Stone Casino.  Mr. Norman Knapp will be installed at that time as President of the New York State Fire Chiefs Group.
There was a motion called for by the Chair to pay the bills of the Association.  1st by Mr. R. Diehl.  2nd by Mr. E. Renner.  The motion passed with no further discussion by voice acclimation.


There were no reports by the Officers at this time.

None at this time.

With no additional business brought to the floor by the attendees……There was a motion called for to adjourn the meeting.  1st by Mr. A. Way.  2nd by Mr. L. Ritz.  The motion was carried by voice acclimation.

The closing benediction was offered by Mr. R. Pfersick, Director representing the 5th Battalion.
Time of adjournment……9:50 PM

Respectfully Submitted,

J. K. Walsh
Sec. /MCVFA (Inc.)
The following reports are attached to this document:
The Officers of the Monroe County Volunteer Firemen’s Association for the year 2009 are as listed on the attached report of Mr. Paul Tracy, the Nominating Committee Chairperson.
The effective worth of the Association fund balances, accounts, liabilities, and net worth.
The Bank Accounts/Authorization instrument (informational only at this time).
The resignation letter of Mr. F. Douglas Marquardt as Director, 1st Battalion.
The results of the Association Election held at the Barnard Exempts Club on April 30, 2009.
The Yearbook Committee Report. 
The Fire Advisory Board Report.
As a late arrival, a notice from Mr. E. Sexton in the form of an obituary notice for Mr. Richard Laitenberger.