Minutes > August 26, 2009 Board Meeting Minutes

August 26, 2009

The regularly scheduled meeting of the Board of Directors of the Monroe County Volunteer Firemen’s Association, Inc. was held at the Combined Training Center located at 1190 Scottsville Road, Rochester, NY.  The meeting was called to order 7:30 PM by the Association President, Ms. Diana Pfersick, R.N. 

The assembly was led in the Pledge of Allegiance to the American Flag by the Sgt.-At-Arms, Mr. Thomas D’Ambra and the Opening Prayer for Guidance was offered by the Association Chaplain, Mr. Royer Pfersick.

With the taking of the roll it was determined that a quorum existed to conduct all business brought to the floor by the attendees.


There were no communications presented to the Secretary at this meeting.  There was one bill and receipt provided to the Treasurer for his work flow and eventual disposition (printing costs).

The minutes of the previous meeting were approved with corrections noted below.  (The August meeting of the Fire Police was held at the Training Center, per Mr. K. Fuller).  The minutes were then approved by voice acclimation on a motion made by Mr. R. Diehl.  2nd by Mr. A. Way.  There were no dissenting votes.

Treasurer’s Report:            Mr. W. Nichols

The report was supplied and described in full by the Treasurer.  There were no questions or discussion.  There was a motion called for to approve the report.  1st by Mr. R. Diehl.  2nd by Mr. A. Way.  The Treasurer’s report was accepted by voice acclimation.  There were no dissenting votes.

The completer Financial Record of the Association may be reviewed by any member by contacting the Treasurer, Mr. W. Nichols.


The following Committees had no report at this time for a variety of reasons: Audit, Banquet, Investment Advisory, Constitution and Bylaws, Emergency Medical Service, Fire Prevention Education, Historical, Legislative, Membership, Public Relations, Resolution, Special Events, Topics, Transportation and Special Committees 1 & 2.

Budget and Finance:            Mr. R. Diehl

There will be a meeting of the Budget and Finance Committee on September 9, 2009 at Henrietta #1….time given is 7:30 PM.  The Chairman states he needs “just a letter” outlining the financial needs of any MCVFA (Inc.) Committee in need of Association funding for the coming year.

Explorers:            Mr. R. Pfersick

The Explorers had a weekend of activities at the New York State Fire Training Academy, located in Montour Falls, NY.  At the FASNY Convention, there was a “Youth in the Fire Service” event.  It consisted of four evolutions and by all accounts a great success.  Mr. A. Sweet reported that the State Instructors supervised the events.

Fire Prevention Essay Contest:            Mr. A. Way

The Committee report is attached to this document (hard copy).

There was a discussion of the starting date.  More information to follow as it becomes known (as to actual start date).

Hospitality Room:            Mr. A. Way

The report is attached to this document (hard copy).

There was a keg of beer at the Convention, per Mr. A. Way.  There is also a report by Mr. G. Renner attached to this document (hard copy).

There should be a Hospitality Room at the next FASNY Convention (to be held on Long Island on August 17-20, 2010) because Mr. D. Sweet will be standing for re-election to the FASNY Executive Board.  Also, the term of Mr. D. Schultz will be expiring and Monroe County will be fielding a candidate to fill this position.

By Mr. L. Hicks….Special thanks to Messrs A. Way and G. Renner for all the work they did in “Hospitality Services” at the FASNY Convention recently held in Niagara Falls NY.

Mr. L. Hicks states that a room is needed to “Push our Candidates”.  There will be more on this issue as the year passes.

As a side note: The Legislative Conference will be held in Albany, NY from October 23-25, 2009.  The location will be at the Holiday Inn located on Wolf Road.

Nominating:            Mr. P. Tracy

Mr. P. Tracy rose to discuss the coming year’s election of eligible persons to fill various MCVFA, Inc. offices.  All candidates will need a letter or endorsement.  There will be more on this subject in the following months.

Yearbook:            Mr. A. Way

The report is attached to this document (hard copy).

There were also several discussions regarding fund raising practices – both good and bad.  Mr. M. Smith states he’s gotten a phone call from a local fire official to complain of said practices.  There have also been several calls made to the Fire Bureau inquiring as to the validity of the fund drive.  Plus, there is ongoing confusion as to just who is who in the various fund raising efforts that seem to be held at around the same times.  This situation, according to the comments made, is and will be an ongoing problem that defies solution.  Attached is an example of this ongoing situation.

(Several items were then discussed at this point that will be covered under New and Old Business and other headings.)

There was a motion called for to approve the Committee Reports.  1st by Mr. R. Diehl.  2nd by Mr. L. Hicks.  The motion carried with no dissenting votes by voice acclimation.


The following Representatives and Delegates had no report at this time for a variety of reasons: Finger Lakes Burn Association, Fire Advisory Board, County Fire Chiefs, Drills and Officials, Fire Districts, Fire Marshals, County Fire Police and Safety Officers.


Mr. D. Sweet rose to give a report on the recent FASNY Convention held at Niagara Falls, NY.  By all accounts, it all went well and there were items of interest for all attendees.  Mr. Sweet gave thanks to all who did any work on behalf of the Convention.

NCNYVFA:            Mr. G. Burris

Mr. G. Burris supplied a list of dates regarding the official business of the NCNYVFA.  This is attached to this document (hard copy).


Two Western items were covered:

There was a motion was made to approve a $50.00 gift to the Western President.  1st by Mr. L. Hicks.  2nd by Mr. A. Way.  The motion carried by voice acclimation. There was no dissent noted.   There was a discussion as to the mechanics of the withdrawal but the final word was “There is money available” per the Treasurer.  The final words were….the money will come from category #505 transferred from #217.

There was a motion made to send six people to the Western Dinner.  This figure is reported to be $200.00.  1st by Mr. L. Hicks.  2nd by Mr. M. Smith.  There were no dissenting votes and no discussion.  The motion carried by voice acclimation with no dissenting votes noted.


The following Officials and Delegates had no report at this time for a variety of reasons: Coordinators Office, Firemen’s Home and State Fire Police.

Chaplain’s Association:

Mr. R. Pfersick suggested that the MCVFA (Inc.) should become once again an Associate Member of the Chaplain’s Association.  This was agreed by the attendees.  The next meeting of the Association will be in Auburn, NY.  There will be more on this subject as information is gathered to be discussed.


1st Battalion:

W. Webster had a horrific motorcycle incident that resulted in a fatality.

Also a kitchen fire was reported by Point Pleasant Fire Department.

Battalions 2, 3, 4 & 5:

No reports at this time other that the steady routine calls for service and EMS calls.


A location for the Christmas Party was discussed.  Once again, it will be held at the Barnard Exempts Club.  The price is reported to be up from last year.  The date will be December 16, 2009.  Social Hour: 6:00PM.  Dinner: 6:30 PM.  Meeting to follow dinner.

There is an article in August 2009 Volunteer Firefighter….written by Gordon Burris’s father.

Mr. R. Chichester rose to discuss the upcoming Health Fair and Fire Safety Fair for seniors to be held October 15, 2009 at the Dome Arena.  The MCVFA (Inc.) will have a presence at the event all day.  Mr. R. Chichester’s committee will be meeting to discuss the nuts and bolts of the affair.  More to follow at the September meeting.


The start date of the Essay Contest was agreed to be the fall of 2009, (October).  There were several discussions as to various dates and the problems encountered with the dates put forth.  But fall was the agreed to date.

By Mr. K. Fuller:

The next WNYVFA Meeting will be in Alden NY on September 5, 2009.

The Testimonial Dinner is to be held on September 26, 2009.

The Fire Police Meeting will be a dinner at Mendon Fire Department on September 3, 2009.

There was a discussion of Gambling License needs by several members.  This may be a serious matter in the future.  This item should be discussed with the Association attorney.

There was a motion called for to purchase a table for the Fire Appreciation Dinner to be held at the Diplomat Party House on October 8, 2009.  1st by Mr. M. Smith.  2nd by Mr. L. Hicks.  The motion was approved by voice acclimation.  There were no dissenting votes noted.

In order to improve contacts with the Ladies Auxiliary, there is a Pot Luck Dinner planned for October 7, 2009 at Penfield #1.  The time is reported to be 6:30 PM.  There is a flyer attached to this document.


The President:            Ms. Diana Pfersick R. N.

Ms. Pfersick thanked all for the cards received as she recuperated from recent surgery.  Also passed out Committee Lists.

The 1st Vice President:            Mr. Michael Smith

No report at this time.

The 2nd Vice President:            Mr. Lynd Hicks

Supplied attachment regarding fund raising practices.


The Association gives a warm welcome to Mr. Louie LeonE, and congratulates him on his latest step on the path to becoming bionic!  (Diana isn’t limping, either!)

With no additional business brought to the floor there was a motion made to adjourn the meeting of the Board of Directors.  Motion made and seconded by multi members in unison.

The Closing Benediction was offered by the Association Chaplain, Mr. R. Pfersick.

Time of adjournment……9:35 PM


Respectfully Submitted



J. K. Walsh

Sec. /MCVFA (Inc.)


*** Due to importance of all dates that MCVFA (Inc.) is involved with, in the future, please supply the Secretary with all dates of various meetings, conferences, committee meetings, etc IN WRITING to insure accurate transcription to the minutes of the Association meetings.

These dates are important to the membership and it is extremely troubling to the Secretary when there is an error in the reporting of them to the membership.

JKW (9/1/09) ***