Minutes > September 30, 2009 MCVFA BOD Meeting

September 30, 2009

The previously scheduled meeting of the Monroe County Volunteer Firemen’s Association Inc. was called to order by the Association President, Ms. Diana Pfersick R.N. at 7:30 PM.  The meeting location was at the Combined Training Center located at 1190 Scottsville Road, Rochester, New York.  The meeting was held in room 105.

The assembly was led in the Pledge of Allegiance to the American Flag by the Association Sgt.-At- Arms, Mr. Thomas D’Ambra and there was a moment of silence observed in place of the Opening Prayer for Guidance by the Association Chaplain who was delayed in attendance due to other commitments.

The minutes of the previous meeting were approved with no additions or corrections on a motion called for by the Chair, (Ms. D. Pfersick R.N.).  1st by Mr. A. Way.  2nd by Mr. G. Klingenberger.  The motion advanced by voice acclimation. There were no dissenting votes.

With the taking of the roll call it was determined that a quorum existed to conduct all business brought to the floor by the attendees.


There was one letter received from the Fairport Fire Department regarding fund drive practices and the displeasure of the Fairport Fire Department over the contacting of residents within the Fairport Fire District by the fund raising company retained by the Monroe County Volunteer Firemen’s Association Inc.

There was a discussion of the appropriate response to this notification and possible remedies to the situation.  There were several ideas brought forth and it was determined that a letter be sent to the Fairport Fire Department offering apologies and the Association President will be in touch with the fund raising company to insure that this situation is rectified.

There was a Card of Thanks received from the Coon Family that was also communicated to the attendees.  There was also printing receipts passed over to the Treasurer for his workflow and records.

Treasurer’s Report:            Mr. W. Nichols

The Treasurer read and discussed the complete financial report and it was approved on a motion called for by the Chair.  1st by Mr. G. Klingenberger.  2nd by Mr. R. Diehl.  The motion was passed by voice acclimation.  There were no dissention votes cast.

The Chair then stated that there would be no formal polling of committees for their reports at this time due to the scheduled discussion of the proposed budget for the coming year.  However there were to be discussions of current work being done by several standing committees (in no particular order).

Emergency Medical Service:            Ms. D. Pfersick R.N.

The Emergency Medical Service is undergoing discussions to re-define their purpose and these discussions have included the ideas of Dr. Cushman.

There are influenza advisories coming out on a daily basis.

Vital Signs is to be held in Rochester from October 17-19, 2009.

Fire Prevention Essay Contest:            Mr. A. Way

The material will be ready for distribution at the workshop meeting, October 21, 2009.

Yearbook:            Mr. A. Way

The book is ready for the printer.  The cover is done and Mr. Way asked that several members make themselves available to do proof reading of the material prior to delivery to the printer.

Nominating:            Mr. P. Tracy

Mr. Tracy discussed the need for letters of endorsement to be sent to him as soon as possible.

Special Committees (#1):            Mr. R. Chichester

Mr. R. Chichester discussed the upcoming Health Fair that will be held at the Dome Arena on October 15, 2009.  It will be an all day occurrence and the MCVFA will have a display at the event.

Mr. R. Chichester will be having a meeting of his committee at the Henrietta Fire Department on October 13, 2009 at 7:30 PM to discuss the program and finalize plans for the event.

There was a discussion of future MCVFA (Inc.) involvement in the selection process for awards presented at the Fire Awards Dinner that is at present sponsored by the MCVFC Association, and the future contribution of the MCVFA (Inc.) toward the event in the future.  The figure discussed was $500.00.  There was no objection to this figure….just general discussion as to dates and current involvement.

Public Relations:            Mr. C. Dunn

Mr. C. Dunn discussed various changes to the website, (www.mcvfa.com).  And again discussed the password to get into the “protected area”.  If anyone forgets it……again……please contact Mr. C. Dunn and he will advise you on it.

There was a motion called for to approve the committee reports that were given at this time.  1st by Mr. L. Hicks.  2nd By Mr. G. Klingenberger.  The motion advanced by voice acclimation.  There were no dissenting votes of additions brought forward.


NCNYVFA:            Mr. G. Burris

The complete report is attached to this instrument.

Mr. G. Burris also stated that the Christmas Party is to be held at the Barnard Exempts Club and the price has been raised to $17.00 per ticket.  The date will be December 16, 2009.  Social Hour from 5:30 PM to 6:30 PM….. followed by a Buffet Dinner.  The meeting will follow directly.

There was a discussion initiated by Mr. T. D’Ambra regarding some extra MCVFA shirts.  They have been declared surplus items and he wishes to send them to the Firemen’s Home for their possible use.  This request was put into the form of a motion.  1st by Mr. T. D’Ambra.  2nd by Mr. G. Klingenberger.  The motion advanced by voice acclimation.  There were no dissenting votes.

Drills and Officials:            Mr. L. Hicks

The banquet was held at Point Pleasant Fire Department.  The trophy went to Main-Transit.  One overall winner….Point Pleasant.  Banquet tickets will be $30.00. This matter will be discussed at a later date.

County Fire Chiefs:

The next meeting will be held at the Combined Training Facility on September 30, 2009.

Fire Marshals:            Mr. C. Dunn

The ICC Meeting is to be held in Baltimore, MD.  Topic is to be “Residential Sprinklers”

County Fire Police:            Mr. K. Fuller

Their next meeting is scheduled for October 1, 2009.  There will be a dinner and meeting held at the St. Paul Exempts Club, (Thomas Avenue in Irondequoit, NY) on November 5, 2009.  Dinner at 6:30 PM.  Meeting at 7:30 PM.


Monroe County will be hosting a Hospitality Room at the upcoming Legislative Conference to be held in Albany, NY (October 23-25, 2009) at the Holiday Inn on Wolf Road.  The room number is 305 and Gene Renner will be the host.


Western makes use of the same fund raising company that the MCVFA uses.  Other than this……No report.


1st Battalion:

Routine calls for service.

2nd Battalion:

Brockport has a new pumper.  It’s red!!  Not gray.

Lakeshore will be having a Memorial Service on October 4 2009 …1:00 PM is the time reported.

3rd Battalion:

No report at this time.

4th Battalion:

Chili had a house fire.  There was a fatal accident on Scottsville Rd.  Gates had a fatal accident.

September 26, 2009 will see the dedication of the new Churchville Fire House.

October 3, 2009 will see the Chili Fire Department Open House.

5th Battalion:

No report at this time.


There was a discussion of the fund raising practices that are now being followed.  There needs to be a complete clarification of the MCVFA ideals being upheld by the fund raising company.  By this, it’s meant…..no underhanded practices, no deviations from the rules set down for the fund raising company to follow as to the classification of who to call.  (Private Residents are DO NOT CALL.)  Ms. D. Pfersick will be contacting the fund raising company to inform them of the various complaints that have been brought to the attention of the Association.

The survey is returning slow and steady.  So far 12 have been returned…..All positive.

There will be an answering correspondence sent to the Fairport Fire Department regarding the letter that they sent complaining of their district residents being called by the MCVFA Fund Raising Company.

Fire Advisory Board:            Mr. L. Ritz

The complete report is attached to this instrument.

The meeting was then turned over to the Chairman of the Budget and Finance Committee, Mr. Richard Diehl.

There followed a report by Mr. R. Diehl on the “Proposed Budget of the Monroe County Volunteer Firemen’s Association, Inc. for the coming year, 2010.

Each category was discussed in detail by the attendees.  There were in depth questions that were explored and answered to all’s satisfaction and after discussions of great length…….The budget was accepted by the attendees on a motion called for by the Chair.  The proposed budget will be presented to the general membership at the next Quarterly Convention….to be held in Spencerport, NY on October 29, 2009.  1st by Mr. S. Jamison.  2nd by Mr. A. Way.  The motion to approve the 2010 Budget was by voice acclimation.  There were no dissenting votes.

There was a round of hearty applause afforded Mr. R. Diehl for his diligent work on this most difficult process.

The check requests were read by the Treasurer, Mr. W. Nichols and there was unanimous approval from the attendees on a motion to approve.  1st by Mr. R. Diehl.  2nd by Mr. R. Chichester.  There was no discussion or dissent.


The President:            Ms. Diana Pfersick R.N.

Ms. Pfersick discussed the new Phone Tree and again asked the members on the list to make their assigned calls.

There is a need for locations for Quarterly Conventions to be held in 2010

The 1st Vice President:            Mr. Michael Smith

No report at this time.

The 2nd Vice President:            Mr. Lynd Hicks

No report at this time.


Michael Smith is in the hospital for a round of tests.

There is a Pot Luck Dinner sponsored by the Ladies Auxiliary scheduled for October 7, 2009 at Penfield #1.  For further information on this event, contact Mr. D. Sweet.

North Central’s Banquet is scheduled for October 17, 2009 at the Geneva Country Club (on Route 14, 2 miles South of Geneva, NY.).  Time discussed is Social Hour at 6:00 PM and dinner at 7:00 PM.  The event is being catered by Club 86.

There was a motion called for by the Chair to purchase 4 Tickets ($100.00 Total) for this event.  1st by Mr. L. Hicks.  2nd by Mr. G. Laskowski.  The motion carried by voice acclimation. There were no dissenting votes cast.

With no additional business brought to the floor there was a motion called for by the Chair to adjourn the meeting.  1st by Mr. G. Klingenberger.  2nd by Mr. G. Laskowski.  The motion passed by voice acclimation with no dissent.

The Closing Benediction was offered by the Association Chaplain, Mr. Royer Pfersick.

Time of adjournment…………10:35 PM.

Respectfully Submitted,



J. K. Walsh

Sec. /MCVFA Inc.)