Minutes > October 21, 2009 MCVFA Board Meeting Minutes

October 21, 2009

The regularly scheduled WORKSHOP MEETING of the Monroe County Volunteer Firemen’s Association, Inc. was called to order at 7:30 PM at the Combined Training Center located at 1190 Scottsville Road, Rochester, NY by the 1st Vice President, Mr. Michael Smith due to the excused absence of the Association President, Ms. Diana Pfersick, R.N.

The Opening Prayer for Guidance was offered by the Association Chaplain, Mr. Royer Pfersick and the assembly was led in the Pledge of Allegiance by the Association Sgt.-At-Arms, Mr. Thomas D’Ambra.

With the taking of the roll call, it was determined that a quorum was in attendance to conduct all business brought to the floor by the attendees.

The Minutes of the previous meeting were reviewed and approved with no additions or corrections on a motion advanced by Mr. A. Way and a 2nd by both Mr. Bommele and Mr. Chichester in unison.  The vote was by voice acclimation.  There was no dissent noted for the record.

Treasurer’s Report:            Mr. W. Nichols

The Treasurer then rose to put the Treasurer’s Report over to the upcoming Quarterly Convention to be held on October 29, 2009 in Spencerport, NY.  (The Exempts Facility located on the canal….#1 Firemen’s Way).  However, the current bills by prior approval to be “Standing Orders” were read to the attendees and there was a motion made to pay the financial obligations of the Association.  1st by Mr. A. Way.  2nd by Mr. R. Chichester.  This action was approved by voice acclimation.  There was no dissent noted.

There were no communications received by the Secretary at this time to report to the membership.

At this time it was noted by the Chair that all Committee reports were to be held over to the above mentioned Quarterly Convention.  There were, however, several items deemed to be of “Social and Political Import” and these matters are covered below…prior to the posted agenda of this workshop……The Fund Raising Contract.

Mr. A. Way, Chairman of the Fire Prevention Essay Contest, rose to state that he had brought the needed material to this meeting and it all will be made available following this meeting.  The Essay Contest is to start on October 26, 2009.

Mr. D. Sweet then rose to report on the events, times, location and goals of the scheduled Fall Legislative Conference/Meeting/Caucus to be held this week end of October 25-27, 2009 in Albany NY.  To recap some of his salient points:

The location is the Holiday Inn on Wolf Road.  The Monroe County Room is #305.  The host is Mr. E. Renner.  The discussed schedule now in place was detailed by Mr. D. Sweet.  Some of the events/speakers are Mr. Floyd Madison, who will speak on “Training Dollars” and Mr. Thomas Cuff, FASNY President.  On Saturday, there will be lunch for the MCVFA (Inc.) attendees in Room #305.  Time reported is 12:30 PM.  1:30 will see the Sectional Caucuses.

Mr. D. Sweet then discussed the various meetings, both sectional and committee chairpersons.  There will be a lengthy program on Sunday and the final legislative agenda will no doubt be ready for final advancement.  The Hospitality Room will be open Friday evening and Saturday evening for socialization but members were advised that even the “Host with the Most”, Mr. E. Renner, has to grab some down time.  There will be a lunch period held in Room #305 for the attendees on Sunday.

Mr. W. Nichols then rose to discuss a possible sub-section of the Essay Contest to be instituted in memory of Mr. Donald H. Fox.  The Fox Family has offered to underwrite this effort in a financial manner.   There was total agreement of the attendees and a new trophy was suggested and also agreed on by all those attending.  This trophy will be a traveling plaque to be awarded yearly.  This motion was advanced by Mr. A. Way and the 2nd was by Mr. R. Chichester.  The motion was carried by voice acclimation with no dissent noted.

At this time the meeting was directed to the posted agenda…….The Fund Raising Contract and future implications impacting the Association both tentative and generally.

The new Fund Raising Contract between the Monroe County Volunteer Firemen’s Association Inc. and Marketing Squad Inc. was read in its entirety by Mr. Michael Smith, the Association 1st Vice President and Mr. Lynd Hicks, the Association 2nd Vice President.  The contract was then discussed paragraph by paragraph.  There were involved discussions revolving around Fund Raising Campaign dates, other organizations’ proposed fundraising dates, possible overlapping of campaigns and other difficult and involved items.

Several salient points discussed were:

  • This is a new contract, not used by Past Presidents Mr. L. Ritz and Mr. C. Dunn.
  • No cold calls will be permitted to “Residential Phone Numbers”.
  • There has to be a current list of donors and amounts made available weekly to the Treasurer.
  • The Association must be made aware of competing or overlapping fund drives being conducted y the Marketing Squad group.
  • The fund raising campaign will run from a November to May.
  • There must be general oversight by the Association on the methods employed by the Marketing Squad group.

The preceding items were incorporated into a motion and advanced by the Chair, to be included into any future discussions with Marketing Squad and secondary to be discussed with the Association Counsel, Mr. Joel Krane at a future date.  1st by Mr. A. Way.  2nd by Mr. R. Chichester.  The motion carried by voice acclimation.  There was no dissent noted.

There was an amendment discussed then as brought to the floor by several directors.  That is…..that the dead line for any fund-raising will be on a May 31 and final calls of a follow up nature is to be on a June 15.  This was then agreed to be part of the original motion and shall be noted as such by common agreement with no further discussions noted.

(There were additional comments made and discussed.  There were several asides noted and future work will be done regarding this contract and situation.  The matter was then closed to discussion at this time by common agreement.)


Ms. Ann Schultz is reported to be ill and has been hospitalized for several serious health concerns.  A card will be sent to the Schultz Family.

With no additional business being brought to the floor….There was a motion called for to adjourn the Directors Workshop Meeting.  1st by Mr. A. Way.  2nd by Mr. R. Chichester.  The motion carried by voice acclimation.  There was no dissent noted.

The Closing Benediction was offered by the Association Chaplain, Mr. Royer Pfersick.


Time of adjournment was 9:30 PM.




Respectfully Submitted,



J. K. Walsh

Sec. /MCVFA (Inc.)