Minutes > May 26, 2010 Board of Directors Meeting

 May 26,2010


The regularly Scheduled meeting of the Board of Directors, Committee Chairpersons, Delegates, Officials and representatives was called to order by the Association President, Mr. Lynd Hicks at 7:30 PM.  The location was the Combined Training Facility located at 1190 Scottsville Rd. Rochester NY.

The assembly was led in the Pledge of Allegiance to the American Flag by the Sgt.-At-Arms, Mr. Thomas D’Ambra and the Opening Prayer for Guidance was offered by the Association Chaplain, Mr. Royer Pfersick.

The roll call was taken and it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

The minutes of the previous meeting were reviewed and determined to be complete and accurate.  There was a motion called for by the Chair to approve these minutes.  1st by Mr. A. Way.  2nd by Mr. W. Nichols.  The motion was approved by voice acclimation.  There were no dissenting votes cast.

Treasurer’s Report:            Mr. W. Nichols

The Treasurer discussed all pertinent financial information of the Association and the Treasurer supplied a complete hard copy for the permanent files of the Association.  If any member wishes to review the report please contact the Treasurer and the report will be made available for inspection.

There was a motion called for by the Chair to approve the Treasurer’s Report.  1st by Mr. A. Way.  2nd by Mr. C. Bommele.  The motion was accepted by floor vote.  There were no dissenting votes cast.


There was a new Bylaws Committee formed to review the current bylaws and make the needed changes to reflect the changes to the Association and the need to modernize the language of the bylaws.

Mr. L. Hicks reports that he and the 2 Vice Presidents had a conversation regarding the need for “Capital Conservation” in the future.  Also a need is evident for the Association to “Make Money!”

Also discussed was the need for a “Desolving Statement” to complete the instrument. This will be part of the Bylaws Committee’s work.

At this point there was a floor discussion relating to Tele-Marketing and the problems surrounding this subject.  There were many comments from the attendees and the general consensus is evident that changes must be instituted and adhered to.

There were suggestions fielded that will be part of discussions well into the future.  As of this meeting…..there were no concrete steps taken but there was a new committee formed to address this situation.  Mr. A. Way will chair this committee.

One of the items discussed was the fact that Marketing Squad is still in business but Caring People is not active at this time.

It was suggested that any conversations with any fund raising concern be recorded to protect the ideals of the Association in any future dealings.

Audit Committee:

It was reported that Mr. George Haberberger will no longer be the auditor of the Association records due to personal reasons.  Ms. K. D’Ambra will be looking into the situation and reporting any suggestion back to the board.

The Association President has placed the heading….New Business before Committee reports in order to preserve the quorum that sometimes dissolves due to the late hour of some of the Board meetings.


There was no Old Business brought to the floor by the attendees.


Under new Business, the subject of New Blazers was again brought up.  The feelings of the attendees is that there is a need to change the color of the blazers from green to something else.  Black, Navy Blue, Cranberry and others were discussed.  The majority state that Black is the preferred color for future blazers.  There were questions asked regarding cost, cost sharing and supplier.  Hoped for is a complete informational package to be made available for the January 2011 Quarterly Convention.

There was a change of time for the Board of Directors Meeting discussed. The result is…..


This was approved on a motion called for by the Chair.  1st by Mr. A. Way.  2nd by Mr. R. Chichester.  The motion was approved by floor vote.  There were no dissenting votes cast.

Wednesday Evening, June 2, 2010 will see the Ladies Auxiliary Picnic being held in Webster NY at the Webster Exempts Facility.  The time reported is 6:30 PM and attendees are to bring a dish to pass and table ware for each attendee.  The covering cost is $4.00 per attendee.

Committee assignments will be ready at the June Board of Directors Meeting.

Mr. C. Dunn rose to discuss the possibility of attending a Red Wing Game.  The attendees would enjoy a box with outdoor seating and a dinner of Hots, Burgers, Salads complete with chips and dips.  A stellar location to be sure and the evening would be a fun for all event.  Mr. C. Dunn was given the go-ahead to look into prices and dates and report back to the members at the next meeting.

Mr. A. Sweet rose to discuss the “Historical Aspect of the Association and the various Fire Service Groups now operating.  For example: FASNY was started in 1872.  Western is 100 years old.  North Central is 100 years old and the County Chiefs started in 1904.  1930 is the start of the MCVFA (Inc.) the Fire Police started in the 40’s and started up again in 1987.

The importance of this and other associations have suffered due to changing social situations and the ever increasing changing time constraints placed on modern families.

Still under new Business…….“Will there be a book this year?”

There were discussions regarding both funds and timing of an edition. The bottom line is……INDEED THERE WILL BE AN ASSOCIATION BOOK THIS YEAR.  Mr. A. Way will be the point man in this effort.  He did state that last year’s issue had a 10-15% of County Fire Service Organizations that placed ads in the publication.

Under New Business…….there were free ranging discussions of the general subject……Fund raising.  There were really no new idea that floated to the top but it’s a sure bet that it will be the subject of many future discussions.

Mr. L. LeonE brought to the meeting examples of both “Get Well” cards and “Sympathy” cards that are used by the Monroe County Deputy Sheriff’s Association as a public relations item.  This was discussed by the Directors as being a good idea.  Mr. L. LeonE was tasked with getting a price and supplier of such an item that the Association can use in the future.

************* DATE AND CHANGE OF LOCATION NOTICE************


Fire Advisory Board:            Mr. L. Ritz

The report is attached to these minutes.

Legislative Information:            Mr. C. Dunn

There is a big push from the Fire District Officers regarding a change in the way their budgeting is accomplished.  There is a provision being talked about to insert budget items to a finished budget.  This activity is covered in NYS Bill #7719. There is a need for a public referendum to change any submitted budget.

At this point Mr. W. Nichols rose to gain acceptance for the paying of the financial obligations of the Association.  There was a motion called for to accomplish this payment.  1st by Mr. A. Way.  2nd by Mr. R. Pfersick.  The motion was carried by floor vote.  There were no dissenting votes cast.


There were discussions of meeting days and the various pluses and minus of several alternative days to have meetings on.  There was no action taken at this time regarding this subject.

With no additional business brought to the floor by the attendees there was a motion called for by the Chair to adjourn the Board of Directors Meeting.  1st by Mr. R. Chichester.  2nd by Mr. R. Pfersick.  The motion carried by voice acclimation.  There were no dissenting votes cast.


Time……..9:30 PM



Respectfully Submitted




J. K. Walsh

Sec. /MCVFA (Inc.)