Minutes > June 30, 2010 Board of Directors Minutes

 June 30, 2010



The previously scheduled meeting of the Monroe County Volunteer Firemen’s Association Inc. Board of Directors, Delegates, Representatives and Committee Chairpersons was called to order by the Association President, Mr. Lynd Hicks at 7:30 PM.  The meeting location was the Combined Training Facility, 1190 Scottsville Road, Rochester, NY.

The Opening Prayer was offered by the Association Chaplain, Mr. Royer Pfersick and the assembly was led in the Pledge of Allegiance to the American Flag by the Association Sgt.-At-Arms, Mr. Thomas D’Ambra.

With the taking of the roll call it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

The minutes of the previous meeting were approved on a motion called for by the Chair.  1st by Mr. A. Way.  2nd by Mr. G. Klingenberger.  There were no additions or corrections noted and the vote was by floor acclimation.  There were no dissenting votes noted.  The minutes were approved.


There was one communication read to the assembly.  No action was needed.  There was one bill and one receipt passed on by the Secretary to the Treasurer for his workflow.

Treasurer’s Report:            Mr. W. Nichols

The complete Treasurer’s Report was emailed to the Secretary in the recent past.  It was printed and entered into the permanent records of the Association.  The current report was discussed in general terms and there were no discussions noted from the attendees.

At this point Mr. W. Nichols discussed the current and past dissatisfaction with the company that handles the investments owned by the Association.  This dissatisfaction has now become an impediment to the ongoing financial goals of the Association.  Mr. W. Nichols reported that he has found a replacement and asked for Board approval to change financial institutions to better serve the Association and its future goals.

There was a lively period of discussions surrounding this situation and the finished product of these discussions was total agreement with Mr. Nichols’ choice and time table.  There will be a slight penalty due the present company that the Association is using but the end figure is within the range all these concerns use in transfer situations.

Also on Mr. Nichols’ agenda was a possible change in the bank the Association uses for its normal banking transactions in the conducting of its financial business.  There was again a floor discussion of this situation and several examples of bank methods and fee schedules were recounted by the attendees - all designed to get as much money from customers as legally possible.

After much investigation and thought, Mr. W. Nichols determined that the best situation to suit the Association’s needs was the FASNY Credit Union.  Better interest.  They know us.  We know them.  It’s a win-win situation for us and a good client for them.  A motion was made by Mr. G. Klingenberger to change banks.  2nd by Mr. R. Diehl.  The motion was carried by voice acclimation.

There will be a final report on the two changes given at the upcoming Quarterly Convention to be held at Brighton Fire Department #1 on July 14, 2010.

The Association thanks Mr. W. Nichols for the work he has performed on behalf of the good financial health of the Association, now and in the future.


There was a hand out passed to the attendees regarding the bylaws update project.  Ms. D. Pfersick, RNC discussed “possible changes, additions and/or subtractions” from the bylaws.  This being an ongoing and involved process…..nothing is finalized at this point.  This is merely a report of current idea sessions and possible changes.  There will be future updates and progress reports given to the Directors.

There was a discussion surrounding the location of the original “Incorporation Certificate”.  Like the Scarlet Pimpernel……”It’s here, it’s there, it’s nowhere.”

There was a resolution/motion advanced authorizing a select member to procure a certified copy from the Monroe County Clerk.  There was a motion called for by the chair.  1st by Mr. G. Klingenberger.  2nd by Mr. G. Renner.  The motion/resolution passed by voice vote.

Mr. R. Chichester then rose to give a report on his mission to investigate the possibility on procuring new blazers for the Association.  The agreed color is to be very dark blue or black.  He visited several local uniform stores and a large general merchandise store and got prices, availability and styles from all.  The resultant information was discussed by the attendees by way of general floor dialog.  

There was no firm decision made at this meeting as it still has points to clear up.  Mr. R. Chichester will be doing further work on this project and reporting back to the Directors as information is received.

There was a general discussion surrounding……..Telemarketing and the several concerns that are at present available for the Association to use in future fund raising.

The possibility of attending a Red Wing Baseball Game was discussed.  Mr. G. Klingenberger was entrusted to gather prices, dates and products.  The selection(s) are almost endless.  The menu can be whatever is desired.  The placement can be varied as to viewing and the dates are………well……..tough to gather at this time as to attendance.  The idea is a great one but it has to be planned out as to final menu, location and the big one…….the date.

After much discussion it was agreed to attend a local sporting event but the type is in question.  The agreed possibility was to look into a Rochester Americans hockey game.  Again Mr. G. Klingenberger will investigate the particulars and report back to the Directors on his findings as to when, where, what and how much.  This subject is very much alive and will prove to be a great event.

The Smoke, Flames and Courage event to be held at Charlotte Beach was discussed.  The dates are August 28-29, 2010.  There was no firm decision either way for MCVFA (Inc.) participation in this event.

There was a discussion (recap) on the “Celebration of Life” event surrounding the life of the 1st Vice President, Mr. Michael N. Smith, now deceased.  It was a wonderful event by all discussion and the quiet actions of Mr. M. Smith were related to the attendees.

Mr. K. Fuller rose to discuss the upcoming WNYVFA Convention that will be held at Shawnee Fire Department.  Churchville will have a tent there and all are invited to drop by.  The dates are reported to be July 21-24, 2010.  A great event is planned.

Mr. R. Chichester rose to answer questions revolving around the Health Fair to be held at the Dome Arena on October 15, 2010.  There was $1,500.00 authorized from the budget (Fire Prevention Education) to cover this event.  More to follow as the date approaches.

The MCVFCA Equipment Show and Dinner will take place on August 11, 2010 at the Dome Arena.  Dinner and Show cost is $25.00 per ticket.  Dinner will be served at 5:00 PM.

Also discussed under New Business was the letter explaining the Essay Contest for this year.  It was sent to Teachers, Students and Fire Chiefs.  Various districts/schools are in and out for a variety of reasons and the contest is proving to be as strong as ever and an even more successful event than in the past.  Many thanks to Mr. A. Way for all his efforts on behalf of this very important event.  This year special efforts are in the works to include “Home Schooled” children in the contest.  Also reported was the need to increase the budget for this event.  The letters will be ready by August 10, 2010.

There was a motion made at this time to pay the bills of the Association.  1st by Mr. R. Diehl.  2nd by Mr. G. Renner.  There was no discussion noted from the floor.  The motion advanced and was carried by voice acclimation.  There were no dissenting votes heard.


Mr. D. Sweet rose to discuss the serious problems facing the Firemen’s Home on the Hudson.  There has been a decision to cut back available bed units and to reduce the employees/work force due to economic conditions.  This will in no way affect care or in place programs.  But it will necessitate “some difficult decisions” to be undertaken.  The Home is still a viable institution and will continue to offer care within the FASNY Community.

Mr. D. Sweet also stated there are two (2) vacancies on the Steering Committee. There was a discussion of possible members to fill these slots.

Mr. D. Sweet discussed the decision to issue/give to eligible officers one (1) ticket to the Past Presidents Dinner to be held at the FASNY Convention.  That officer will be responsible for a ticket for his guest/partner/spouse/other to attend the dinner.  The date of this dinner is August 17, 2010.

Reported also……The Room Contract has been signed for the Fall Legislative Conference to be held in Albany, NY.  Date is 10/10/10. Location is the Holiday Inn located on Wolf Road.


Battalion 5 had a fatal incident involving a tractor trailer on the Thruway.

Also in Battalion 5…….Mr. Robert Faugh received an American Legion Award for service to the Community.

Battalion 4 had an explosion and house fire incident.


Mr. L. LeonE reports that a representative of the “Presidents” section attended the LAMCVFA (Inc.) Meeting.  This attendance was well received by the ladies and will be a regular method of inter-informative dialogs involving both County organizations representing the Fire Service.


There were no Good and Welfare issues brought up at this time.

With no additional business brought to the floor by the attendees, there was a motion called for to adjourn the meeting…… pro forma.

This was done by multiple Directors in unison.  (To record the motion, 1st by Mr. G. Klingenberger.  2nd by Mr. R. Diehl.)

The Closing Benediction was offered by the Association Chaplain Mr. Royer Pfersick.

Respectfully Submitted,


J. K. Walsh

Sec. /MCVFA (Inc.)