Minutes > September 29, 2010 Board of Directors Minutes


September 29, 2010


The scheduled meeting of the Monroe County Volunteer Firemen’s Association Inc. was gaveled to order at 7:00 PM at the Combined Training Center located at 1190 Scottsville Rd. Rochester NY on the above date.


The assembly was led by the Association President, Mr. Lynd Hicks in the Pledge of Allegiance to the American Flag and the roll call ascertained that a quorum existed with which to conduct all business brought to the floor by those attending.


The minutes of the previous meeting were approved on a motion called for by the Chair with no corrections or additions. 1st by Mr. G. Klingenberger2nd by Mr. R. Diehl. The motion carried by voice vote. There were no dissenting votes noted.


Bills and Communications.

            There were several communications received and they were read to the attendees and passed to the appropriate persons for their workflow.

There were 2 receipts turned over to the Treasurer for his records and payment and 2 receipts for supplies (reimbursement) also turned over to the Treasurer for his workflow.


Treasurer’s Report.

            Mr. Nichols had previously sent out the Treasurer’s Report and it discussed by Mr. Nichols as to “Form and Content”

(Mr. Nichols also reported that he used back-up copies due to all material for proper reports being at the auditors). There was no adverse discussion regarding this report and it was accepted on a voice acclimation from the attendees.


Committee Reports.



            The report is attached to these minutes.


Budget and Finance.

            Mr. Richard Diehl gave a line by line and an item by item power point presentation of the proposed budget to be voted on by the full membership, (also called the 2011 budget).

There were many questions and comments regarding the presentation and it was a long involved process. The end result was that the budget be presented to the general membership at the next Quarterly Convention.


Constitution and Bylaws.

            Mr. Christopher Dunn rose to discuss highlights of the new issue. There was a broad and far reaching discussion of the changes and Mr. David Sweet rose to discuss some suggested additions/changes. There will be more on this project as it evolves into a new and timely document more ably to reflect the association in today’s goals and direction.


The following committees had no report at this time. EMS, Explorers, Fire Prevention Education, Banquet, Investment Advisory, Hospitality Room, Historical, Legislative, Membership, Nominating, Public Relations, Resolution, Steering Committee, Special Events, Topics, Transportation and Special Committees #2.



            At the November meeting there will be a presentation by a fund raising firm under consideration. This year’s project has already started and there will be a small book available in the spring. Mr. Way also reports that some ads must be changed


Fire Prevention Essay Contest,                                                                        Mr. Way

            Mr. Alan Way has brought all related material to this meeting to be passed out to the schools participating in the Essay Contest. Fire Prevention Week is next week. There is a need for an “Irondequoit Person” as there has been no one to cover this area since the untimely passing of Chief Ray Emma. Mr. Way relates he still needs some assistants in this valued project. The Certificates are ready and just need the names of the participants to be entered.


Special Committees                                                                        Mr. Chichester

            The Health Fair Project is, “Ready to go” at the Dome Arena.

The time is reported to be from 10 AM to 4:30 PM

Members of the Association are needed to man the booth. The Ladies Auxiliary will also have a presence at the booth. Gordon Burris may have a battery supplier lined up to donate 9v batteries to give out for smoke detectors.



Reports of Representatives and Delegates.


Fire Advisory Board.                                                                                    Mr. Ritz

            Mr. Lawrence Ritz gave a verbal report of the board’s report and the complete report is attached to these minutes and also available at the association’s web site, www.mcvfa.com


County Fire Chiefs, Drills and Officials, Fire Districts, Fire Marshals, County Fire Police, Safety Officers, FASNY and WNYVFA had no reports for a variety of reasons.


NCNYVFA.                                                                                                Mr. G. Burris

            Their Banquet is set for October 23, 2010 at the Geneva Country Club. The tickets are $30.00 per Ticket. This dinner was discussed as to the number of representatives from Monroe County will be attending. There will be several tickets available for MCVFA use.

There is also a complete report of the NCVFA attached to these minutes as provided by Mr. Burris and it is available at the association web site, www.mcvfa.com


Report of Officials and Delegates.


Chaplains Association, Coordinators Office, Firemen’s Home and State Fire Police had no reports at this time for a variety of reasons.


Battalion Reports.

            There were no reports from the 1st, 2nd, 3rd, 4th or 5th Battalions other than usual alarms and EMS runs. The general discussion is that, Everybody’s Busy”


New Business.

The Letter from Mr. Thomas D’Ambra was read to the assembly. Mr. Klingenberger rose to discuss the job of the Sgt.-At-Arms and its place within the Association’s Format. The feeling is….There is a need for this position.

There was a motion advanced by the Chair to accept the resignation of Mr. Thomas D’Ambra as Sgt.-At-Arms. 1st by Mr. Way. 2nd by Mr. R. Diehl. The motion passed by voice acclimation. There was one abstention noted

Mr. D’Ambra also resigned as the MCVFA (INC.) Trustee Candidate for the Firemen’s Home. There was a motion called for by the Chair to accept this resignation also. 1st by Mr. R. Diehl. 2nd by Mr. G. Burris. This motion was carried also by voice acclimation from the floor. There was one abstention noted.


Mr. David Sweet then rose to discuss the Hospitality Room at the Holiday Inn in Albany NY. There is a large fee for this room and its value has been brought into question. There was a lively discussion regarding the pros and cons of this expense and its return to the association. When all was said and re-said there was a motion made by Mr. Klingenberger to release the room. There was a further discussion as to the wording, form and content of the motion which Mr. Klingenberger asked to be again reported to the attendees for clarification. When this was done the vote taken defeated the original motion and the room will be kept at the Holiday Inn in Albany to conduct the business of the Association in the future. This vote was carried by voice acclimation with 2 no votes noted.


There was a motion asked for by Mr. Nichols, The Treasurer. It was…..To pay the current financial obligations of the association. The Chair called for this motion. 1st by Mr. Diehl. 2nd by Mr. Chichester. This motion passed with no discussion by voice acclimation.


The Association President, Mr. Lynd T. Hicks appointed Mr. Ronald Patt, Director from the 2nd Battalion as Interim Sgt.-At-Arms of the Association. There was no discussion from the floor regarding this appointment.


It was agreed that a $50.00 gift card be presented to Mr. Charles Leach of The NCNYVFA.


Old Business

            A pending situation regarding the retention of Mr. Scott Schell as a Director was discussed at length and of the efforts to contact him regarding his intentions. Based on the simple phrase, “Loss of Contact” It was decided that the office/position is declared vacant and Mr. Schell be informed of this by mail and his home fire department chief also be notified. Letters will be sent informing of this decision.


The possibility of an interested firefighter regarding an appointment to the Board of Directors of the Association shall be pended until such times that this person becomes a member of the association.


Report of the Officers.


There were no reports from the officers at this time other than remarks made at the current meeting of the association.


Good and Welfare.

            David Sweet’s new Email Address is



With no additional business brought to the floor by the attendees, there was a motion called for by the Chair to adjourn the meeting. This was done by multi members in unison and the motion was carried by acclimation.


The Closing benediction was offered by the Association Chaplain, Mr. Royer Pfersick.




Respectfully Submitted,




J. K. Walsh

Sec. /MCVFA (Inc.)