Minutes > October 20, 2010 BOD Workshop Minutes


October 20, 2010

The regularly scheduled WORKSHOP MEETING of the Monroe County Volunteer Firemen’s Association Inc. was called to order by the Association President, Mr. Lynd Hicks at 6:55 PM on the above date.  The meeting location was Room 107, 1190 Scottsville Road, Rochester, NY, the Combined Training Facility.

The assembly was led in the Pledge of Allegiance to the American Flag and the Opening Prayer for Guidance was offered by the Association Chaplain, Mr. Royer Pfersick.

With the taking of the roll call it was determined that a quorum existed to conduct all business brought to the floor by the attendees.


There were no communications presented to the Secretary at this time.  There were 2 receipts turned over to the Treasurer for his records and workflow for eventual payment on approval by the Directors (they were both for routine printing costs).

The Association President, Mr. Lynd Hicks then rose to discuss the agenda of this meeting.  It will be basically limited to the “Report of the Auditors” and the presentation of a possible fund rising concern.

Mr. Hicks then invited Mr. Steve Stokes, CPA, to the podium to give the report.

The report covered the complete financial dealings of the Association: stocks, bonds, savings, checking, procedures, form and content, records, methods of recording, methods of payment, institutions used, storage and reporting.  The result was……..All of the above fell well within the phrase, “Good Business Practices”.  In common language, Mr. Stokes stated, “You’re in Good Shape”

There were discussionary points regarding “Immediate Cash Reserves” and basic methodology brought up by the Auditor for general discussions but the overall report was extremely favorable and well within the parameters of “Good Business Practices”.

The complete report of the auditors can be reviewed by any member by contacting Mr. William Nichols.

After a series of informational questions from the attendees, that section of the agenda was closed.

The Next Presenter…Mr. William Hall represented “Charity Champions”.  Mr. Hall described his organization and passed to the Directors a handout outlining his company and their procedures and track record.  He went over his staffing, procedures and built in safeguards to protect the Association from any misuse of its standing in the community.

There were many questions from the floor put to Mr. Hall by the attendees and several points of past concern were discussed.  Mr. Hall answered these questions to the satisfaction of the attendees and the presentation was seemingly well received by the attendees with little negative points brought up.  The final decision will be the province of the Board of Directors at a later date and there will be more information regarding this subject brought to the General Membership as it becomes available.

Treasurer’s Report:            Mr. W. Nichols

The complete report of the Treasurer is included in the archives of this meeting and will be discussed at length at the up-coming Quarterly Convention to be held in Rush, NY on October 28, 2010.

There was a motion called for by the Chair to pay the Current Financial Obligations of the Association.  1st by Mr. R. Diehl.  2nd by Mr. A. Way.  The motion carried by voice acclimation.  There was no dissent observed.

There was a motion made by Ms. D. Pfersick, RNC to forward to the Monroe County Volunteer Fire Chiefs Association a check for $500.00 to cover our previous commitment to the recently held Fire Service Appreciation Dinner.  There was a discussion of past practice and commitment to this project and the current amount will be taken from the operating funds of the Association…under the “704” heading of the current budget.

There was a secondary addition to the motion – that the Association covers the past and future cost of two tables at this event.  This secondary addition was accepted without comment and is to be included in the original motion as to “Form and Content”.

As an aside: The Monroe County Volunteer Firemen’s Association will be presenting 50 year Certificates to members as they become eligible.

There were 600 Yearbooks printed up and are now and will be available for future distribution by the Association.  Mr. A. Way gave a brief outline of the behind the scenes work on this project, (it’s a long and involved project and Mr. Way deserves much credit for undertaking it).

Nominating Committee:            Mr. G. Burris

Mr. G. Burris passed out the current information and it will again be discussed at the up-coming Quarterly Convention to be held in Rush NY on October 28, 2010.

Special Committees #2:            Mr. R. Chichester

The Dome Arena Health Fair

Mr. R. Chichester gave a final report of the MCVFA (Inc.) involvement in the above project.  This year’s efforts were a success and the booth/table was well visited and well received.  The Association’s participants stated that it was a very educational event and the future involvement will only improve in furthering the goal of Fire Safety Information presentation.


  1. David Sweet is recovering at RGH, (ICU) after a fall from his roof.
  2. Louie LeonE is recovering at RGH from Knee Replacement Surgery.
  3. Alan Way will be having Corrective Shoulder Surgery on Nov. 11, 2010

With no additional business brought to the floor by the attendees, there was a motion made by multiple members present to adjourn the Directors Workshop meeting.  Time noted was 9:00 PM


The Closing Benediction was offered by the Association Chaplain, Mr. Royer Pfersick.


Respectfully Submitted,



J. K. Walsh

Sec. /MCVFA (Inc.)