Minutes > October 28, 2010 Quarterly Meeting Minutes


October 28, 2010

The regularly scheduled Quarterly Convention Meeting of the Monroe County Volunteer Firemen’s Association, Inc. was called to order by the Association President, Mr. Lynd Hicks at 6:30 PM.  The location of the Convention Meeting was at the Rush Fire District Facility located in Rush, NY.

The attendees were led in the Pledge of Allegiance by the Association President, Mr. Lynd Hicks and the Opening Prayer for Guidance was offered by the Association Chaplain, Mr. Royer Pfersick.

The Roll Call ascertained that a quorum existed with which to conduct all business brought to the floor by the attendees.

There were brief welcoming remarks by Ms. Diana Pfersick, RNC.  The Rush Fire District Official and the Kitchen Staff were separated from their endeavors to accept a well deserved ovation for their wonderful offering of Pulled Pork Sandwiches accompanied by well made side dishes.  The dinner was well received.  All attendees had a delicious meal.

Mr. Charles Bommele, the Association 2nd Vice President, then rose to introduce the attending guests of the Association.  They were acknowledged by a round of applause.

Without further delay, the Program Topic Speaker was introduced and the evening’s topic was put to the attendees.  The choice was “Safety Vests” (again) or a brief slide show concerning the speaker’s impressions of the Woodstock Music and Arts Festival held in Bethel, NY on August 15-18, 1969.  The program speaker was Mr. Robert Faugh (A Fire Service Favorite) who was detailed to work the festival as a New York State Trooper.  He discussed the preparation for the festival, illustrated with several before-and-after pictures taken by Mr. Faugh.  After a series of truly fascinating slides, he entertained several comments and questions from the attending the Quarterly Convention.  The topic was both interesting and informative and Mr. Faugh’s presentation was well received by the attendees.  (Was it that long ago?)

The Chair, Mr. Lynd Hicks then called for a motion to deal with the minutes of the previous meeting.  1st by Mr. A. Way.  2nd by Mr. G. Dunst.  The motion was approved by voice acclimation.  There was no dissent noted.


There were no bills presented to the Secretary at this time.  There was one receipt presented to the Treasurer, Mr. William Nichols for copying charges.  This bill will be dealt with according to the Treasurer’s workflow.

There were no Communications presented to the Secretary at this time and none were received in the past month.

Treasurer’s Report:            Mr. W. Nichols

The complete Treasurer’s Report was sent out by Mr. W. Nichols and is part of the permanent records of the Association.  Mr. W. Nichols briefly discussed the current Treasurer’s Report and asked the attendees for any comments or questions.  There were none noted and the Chair called for a motion to approve and accept the Report of the Treasurer.  1st by Several Members in Unison (taken by Mr. A. Way as 1st of record).  2nd by Several Members in Unison, (taken by Mr. R. Diehl as 2nd of record).  The Report of the Treasurer was accepted by Voice Acclimation.  There was no dissent noted.


The following Committees had no report at this time for a variety of reasons: Banquet, Investment Advisory, Explorers, Public Relations, Steering Committee, Special Events and Special Committees #1 and #2.

Audit:            Ms. K.D’Ambra

The complete report of the outside auditor was discussed as to findings and conclusions.  The report states that the practices of the Association are well within the parameters of sound accounting principals.  The report was actually most favorable to the Association’s Methods.

There was one item of note.  The Association has too large a “Cash on Hand” amount.  This will be dealt with in the future by the Association’s Financial Advisor working with the wishes of the Board of Directors.

Budget and Finance:            Mr. R. Diehl

            The Chairman of the Budget and Finance Committee again did a wonderful job of putting together a working budget for the coming year, 2011.

At this time Mr. R. Diehl rose to discuss the entire budget, line item by line item for the attendee’s edification.  The report was complete and self explanatory as to amounts and direction of the budget process.

At the conclusion of the report to the Convention, there followed a question and answer period that was both in-depth and very educational as to “Form and Content”  The questions from the floor showed a concern for both past practice and future expenditures of the Association.  The process was cut short by a Point of Order and a vote was called for by the Chair, Mr. Lynd Hicks.  1st was offered by Mr. A. Way.  The second was called for by Mr. G. Burris.  The budget was passed by voice acclimation.  There were no dissenting votes noted.

Constitution and Bylaws:            Ms. D. Pfersick, RNC

The Constitution and Bylaws are now in the hands of the Association Attorney for review as to form and content.  Hopefully, they will be ready for action at the January 2011 meeting.

Emergency Medical Service:            Ms. D. Pfersick, RNC

There will be a FASNY EMS Seminar scheduled for the 1st week in March of 2011 in Montour Falls, NY.

Fire Prevention Education:

The report of the Committee’s work in organizing and staffing the MCVFA (Inc.) Table at Senator Jim Alesi’s Health Fair is attached to these minutes and available at the Association web site www.mcvfa.com.  In the end, the activity was a great success and well received by the attendees.  Thanks were offered to the MCVFALA for their valued assistance at the Dome Arena activity.

Fire Prevention Essay Contest:            Mr. A. Way

The material has been passed out to participating schools.  The judging is to be completed by Christmas (2010).  Mr. A. Way is fully involved in the project and he predicts a great outcome as to prizes and winners of this year’s participants.  As always, it’s been a well received project and will continue to be a popular event in the future.

Hospitality Room:            Mr. G. Renner

The Hospitality Room, (#305) will be at the Holiday Inn on Wolf Road in Albany NY.  According to Mr. G. Renner…..”All is ready to go.”

The Legislative Conference is set for the last weekend in October 2010.

Historical:            Mr. A. Sweet

Mr. A. Sweet rose to give a brief overview of past parades and carnivals held by the Association.

Legislative:            Mr. W. Nichols

The Legislative Conference dates are October 29, 30 and 31, 2010.  Location……The Holiday Inn on Wolf Road, Albany NY.

Membership:            Mr. W. Nichols

Dues Notices have been sent out to all member companies, organizations and members.

Nominating:            Mr. G. Burris

The nominating report is attached to these minutes and available at the Association web site. www.mcvf.com.

Resolution:            Mr. L. Zarnstorff

            Mr. R. Pfersick

The long time Chairman of the Resolution Committee, Mr. Larry Zarnstorff reported to the Quarterly Convention the fact he will no longer be able to Chair the Committee due to his difficulty in driving to the meetings that occur in far flung locations after dark.  He reports that he has difficulty in night driving.  The Committee has been taken over by the Association Chaplain, Mr. Royer Pfersick.

This month’s report of deceased members of the Association was read to the attendees and the Memorial Bell was Tolled to signify, “The Final Alarm”.  A Short Prayer was offered by the Association Chaplain, Mr. Royer Pfersick.

Topics:            Mr. R. Pfersick

There will be a topic at the next Quarterly Convention.

Transportation and 50/50:

The 50/50 was won by Mr. W. Schlegel.

The door prize was won by Mr. L. Zarnstorff.

Yearbook:            Mr. A. Way

The Yearbook was passed out. Mr. A. Way reports that there is a meeting with a possible Fund Raising Concern on the schedule for November.2010


There was a motion called for to approve the Committee Reports as given as to form and content.  1st by Mr. G. Dunst.  2nd by K. Fuller.  The Committee Reports were accepted by voice acclimation from the attendees.


Finger Lakes Burn Association:

Mr. Seth Techom reported on the changes in their Bylaws.  The next meeting will be at the Combined Training Center on November 16, 2010.

Fire Advisory Board:            Mr. L. Ritz

Mr. L. Ritz gave a verbal report and supplied a written report for the record.  It is available at the Association web site. www.mcvfa.com

County Fire Chiefs:            Mr. A. Sweet

Mr. Sweet gave a brief re-cap of the Awards Dinner recently held.  There were 400 attendees and he reports it went well.  The MCVFA (Inc.) Award was given to Ms. Mary Ann Blakely from Union Hill Fire Department.

The next meeting will be held November 10, 2010 in Scottsville, NY.

Drills and Officials:

No report at this time.

Fire Districts:            Mr. C. Veltri

Their last meeting was held in Mumford, NY.  The next meeting is to be held November 18, 2010 at Penfield, NY.

Fire Marshals:

No report at this time.

County Fire Police:

The next meeting will be November 4, 2010 in Spencerport, NY.

Safety Officers:

Next meeting is December 1, 2010 at the Brighton Fire Department.

FASNY:            Mr. W. Nichols

Mr. W. Nichols reports that there may be no more FASNY Conventions in their Past/Present State.  This is due to a variety of reasons…..One of which is simply interest in hosting these events.  Also, there are thoughts of somehow combining the business portions of a convention to the scheduled Spring and Fall Legislative Conferences that are held in Albany, NY.

NCNYVFA:            Mr. G. Burris

The Banquet was held at the Geneva Country Club.  It was a wonderful evening and the attendees totally enjoyed themselves.

The next meeting is scheduled for January 16, 2011 in Fairville, NY.

WNYVFA:            Mr. K. Fuller

Their workshop is scheduled for November 7, 2010 in Warsaw, NY at the Moose Lodge.  Their Quarterly Convention is scheduled for January 9, 2011 at the Moose Lodge.  To be followed by meetings scheduled for April 10, 2011, June 5, 2011 and the Convention to be held from July 27-30th 2011.  To be followed by a Quarterly Convention on September 11, 2011.

Western is also in process of updating their web site.


Chaplainsand Coordinators had no report at this time.

Firemen’s Home:

There is an Interim Administrator now working at the Home.

State Fire Police:

Their Spring Meeting will be held in Marion NY (1st week in March 2011).

They just had their convention in Liverpool, NY.  It was reported to be a successful convention.

There were no Battalion reports at this time by the representatives attending.


There was no old business brought to the floor by the attendees.


It was decided to advance Mr. Richard O’Hare to “Life Member” Status.  The motion was made by consensus: 1st by Mr. W. Kramer.  2nd by Mr. G. Renner.  The motion passed by acclimation.

There was discussion of the Association’s attendance at a Red Wing Baseball Game.  There will be more planning and information as time passes. The progress will be reported to the members as information becomes available.


There were no reports by the officers other than what was discussed at this Quarterly Convention.

There was a motion called for by the Chair to pay the financial obligations of the Association.  1st by Mr. R. Diehl.  2nd by Mr. R. Chichester.  The motion was passed by voice acclimation.  There was no dissent noted.


Cards were sent to Mr. D. Sweet, Mr. L. LeonE and Mr. R. O’Hare.

With no additional business brought to the floor by the attendees…..there was a motion called for to adjourn the Quarterly Convention/Business Meeting.  1st by Mr. G. Dunst.  2nd by Mr. R. Chichester.  The motion passed by voice acclimation.

The Closing Benediction was offered by the Association Chaplain, Mr. R. Pfersick  

The Quarterly Convention/Business Meeting adjourned at 9:45 PM.

36 Members signed in.




Respectfully Submitted,



J. K. Walsh

Sec. /MCVFA (Inc.)