Minutes > November 17,2010 Board of Directors Meeting Minutes


November 17, 2010

The regularly scheduled meeting of the Board of Directors, Representatives, Delegates and Committee Chairpersons of the Monroe County Volunteer Firemen’s Association, Inc. was called to order by the Association President, Mr. Lynd Hicks at 7:00 PM.  The meeting site was the Combined Training Facility, 1190 Scottsville Road, Rochester, NY.

At this point the Chairperson, Mr. Lynd Hicks introduced Mr. Kenneth Harzynski the Financial Advisor of the Monroe County Volunteer Firemen’s Association, Inc.  Mr. K. Harzynski proceeded to give an interesting outline of the financial picture of the Association.  Briefly, the condition is sound and run conservatively as to its holdings.  The future bodes well for the Association if the current recovery of the market holds and the financial activities continue in a conservative fashion.  Mr. K. Harzynski provided handouts to the Directors giving specifics of several funds and discussed several options that are open to action.

There followed a question and answer session from the attendees and there were a wide variety of questions both asked and answered to everyone’s satisfaction.  The attendees were most impressed with the attitude of Mr. K. Harzynski in regards to the management of the Association’s Finances.  The session ended with……..”My goal is to keep you happy and make some money”  

The assembly was led in the Pledge of Allegiance to the American Flag and a short Opening Prayer by the Association President, Mr. Lynd Hicks.

With the taking of the roll call, it was determined that a quorum was not present to conduct the business of the Association.  Upon the late arrival of one member and a recount, it was determined that a quorum now existed.  This was noted by both the Chairperson and several members attending.

The minutes of the previous meeting were approved as to form and content on a motion called for by the Chair.  1st by Mr. R. Chichester.  2nd By Mr. G. Burris.  There were no additions or corrections noted.


There were none discussed or in fact given in for consideration.  There was one receipt for printing fees given to the Treasurer for his workflow and future payment.

Treasurer’s Report:            Mr. W. Nichols

Mr. Nichols had previously sent the complete report of the Association’s Finances to the Directors by email.  There were no questions or discussions regarding the Treasurer’s Report and it was accepted by voice acclimation on the request from the Chair for this motion.  1st by Mr. R. Diehl.  2nd by Mr. G. Burris.


Banquet:            Mr. L. LeonE

“Working on it”

Budget and Finance:            Mr. R. Diehl

The budget passed at the last Quarterly Convention held at the Rush Fire District.

Investment Advisory:

The Financial Advisor, Mr. Kenneth Harzynski addressed the attendees.

Constitution and Bylaws:

It is reported that the draft version is still in the process of being reviewed by the Association Attorney, Mr. Joel Krane, Esq.

Nominating:            Mr. G. Burris

Letters of endorsement are due and it is reported that “Several are in the mail”.

Resolution:            Mr. R. Pfersick

There will be a report at the next Quarterly Convention.

Fire Advisory Board:

Report is attached to these minutes and will be available on the Association web site, www.mcvfa.com.

FASNY:            Mr. D. Sweet

            Mr. W. Nichols

            Mr. L. Hicks

There is a possibility of a March 2011 date for a “Legislative Update Meeting” to be scheduled…..more to follow as information becomes available.

WNYVFA:            Mr. K. Fuller

Future fund raising will be targeted to Commercial address/phones only.  There will be no residential contacts made.

The Chairperson, Mr. Lynd Hicks then opened the meeting for “Subjects of Interest concerning the Association”.

There was a free ranging discussion of why there are so few candidates for office in the various firematic organizations both local and state wide.  There were several reasons put forward: job requirements, family consideration and the lack of positive commitment to one’s community were several of the subjects discussed.

The election slate is now ready and will be placed on Facebook.

Mr. R. Pfersick will be making contact with the Finger Lakes Burn Association to explore a possible future joint event/program/endeavor that would be mutually beneficial to both groups and at the same time the betterment of the citizens of this general area.

Mr. Alan Way just had explorative surgery on his shoulder.  There is no information available at this time as to outcome.  A card will be sent to Mr. A. Way by Mr. L. LeonE who has a specialty card supply in his possession.

There was a discussion of the 2011 Yearbook.  The format will be smaller.  Mr. A. Way is working on a 5”x7” spiral type of product.

FOI by Mr. C. Dunn: Mary Louise (Muffy) Meisenzahl, (OEP) will be retiring at the year’s end.  Her position will not be filled but divided up among other managers.

Mr. W. Nichols reported that the first FASNY convention held in Rochester was 1882.  The first FASNY Convention put on by MCVFA Convention Committee was 1944.  The Convention Chairman was Mr. Arthur M. Hefner, a MCVFA Charter Member from Laurelton.

Mr. Bob Maid stepped down as President of the MCVFP.  Mr. Clarence Spohn from Henrietta will be installed in his place.


There was a discussion of the Explorers going to the FASNY Convention to be held in August of 2011 at Watertown, NY.  They also may have a presence at the Winter Games to be held in Cortland County.

The Explorers will be having their Awards Dinner on April 14, 2011 at a location to be announced.

There was no additional information to be either discussed or tabled at this time.

There was a motion called for to adjourn the meeting by the Chairperson, Mr. L. Hicks.  1st by Mr. G. Burris.  2nd by Mr. R. Chichester.  The Motion carried by voice acclimation.

The Closing Benediction was offered by The Association Chaplain, Mr. R. Pfersick.

The meeting was adjourned at 8:50 PM



Respectfully Compiled


J. K. Walsh

Sec. /MCVFA (Inc.)