Minutes > April 20, 2011, Board of Directors Meeting


April 20, 2011

The Workshop Meeting of the Directors of the Monroe County Volunteer Firemen’s Association Inc. was called to order by the Association President, Mr. Lynd Hicks at 7:00PM on the above date at the Combined Training Center, located at 1190 Scottsville Road, Rochester, New York.  The meeting was held in Room 103.

The assembly had a moment of silent reflection for the deceased members of the Association and recited the Pledge of Allegiance to the American Flag.  This was led by Mr. Lynd Hicks in the absence of the Sgt.-At-Arms.

With the taking of the roll call, it was determined that a quorum did not exist to conduct any business brought to the floor by the attendees.  Thus, this was an informational meeting only with the agreed format to be “Open Discussion” of important items concerning the Association.


There were two letters of resignation received by the Secretary – one from Ms. Kathy D’Ambra resigning as Chairperson of the Audit Committee and one from Mr. Ronald Patt resigning as Sgt.-At-Arms.

There were several other items received but they will be held over for the upcoming Quarterly Convention to be held on Thursday April 28, 2011 in Webster, NY.

There were several receipts passed over to the Treasurer, Mr. W. Nichols for his workflow and payment at a later date.

Mr. G. Burris discussed the various existing openings for Directors of the Association – the candidates that are available and the candidates needed to fill these important openings.

Brought up from the floor……There has been no name advanced for the George Clohessy Award.  Letters were sent out……there were no returns.  Any action would be too late now as the Explorers Banquet is now past history.

Mr. L. Hicks discussed the returns of the request for organizational emails and contact persons.  The goal is to have a “Paperless” exchange of information as soon as possible.  This will depend on the speed with which the Association organizational members return the request for information sent to them.  So far the response is decent and a folder is being complied.  Hopefully in the near future, all minutes, notifications, etc. will be by email.

The Secretary was in receipt of a letter containing information regarding the Red Wing Baseball Game Night for the MCVFA (Inc.).  There was a general discussion of the event and the happenings that will occur at the game (Diamond Bucks, First Pitch, etc).  There will be more on this even at the Quarterly Convention.  The letter will be discussed again with the membership at that time.

Finance Committee:            Mr. R. Diehl

There is always concern over finances and it’s an ongoing discussion but due to the work of the Treasurer, Mr. W. Nichols, Mr. R. Diehl reports… “We’re in great shape”.  The accounts transferred by Mr. W. Nichols to the new concern are increasing in value and the income stream of the Association is doing well.  Many thanks are owed to Mr. W. Nichols for is steadfast work on behalf of the Association.

Treasurer’s Report and Discussion of the financial obligations that need attention:

The Report of the Treasurer will be held over to the Quarterly Convention.

However there are some items that must be considered this evening. Mr. W. Nichols read off these obligations and there was an agreement to pay them and seek approval at the next meeting where a quorum exists.  These items discussed for payment were ads in various sectional books.

There then was a discussion of what is meant by a “Timed Payment”.  There are many Fire Service Organization Treasurers that have the ability to pay certain due bills without the specific approval to do so on a monthly basis.  This type of payment is for phone service, RG&E and the like.  This arrangement should be instituted with this Association also.

At this point Mr. C. Dunn asked……”Can we discuss the organization at workshops like this one”?  There followed an intense discussion of the Association and its goals and offerings to the county firefighters.  Suffice to say, there were many subjects covered and the attending members all had input to the discussions.  In the future, there will be more of these discussions with the goal of staying current with the needs of the fire service.


The workshop meeting was adjourned by the Association President at 8:45 PM



Respectfully Submitted




J. K. Walsh

Sec. /MCVFA (Inc.)