Minutes > June 29, 2011 Board of Directors Meeting


June 29, 2011

The regular meeting of the Monroe County Volunteer Firemen’s Association, Inc., scheduled for the above date, was held at the Combined Training Center located at 1190 Scottsville Road.  The meeting was held in the STEP Conference Room due to scheduling problems.  The room proved to be sufficient for the purpose.

The meeting was called to order by the Association President, Mr. Lynd Hicks and the Pledge of Allegiance was recited by the attendees.  The opening prayer for guidance was offered by the Association Chaplain, Mr. Royer Pfersick.

With the taking of the roll, it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

The minutes of the previous meeting were approved on a motion called for by the presiding officer, Mr. L. Hicks.  1st by Mr. A. Way.  2nd by Mr. D. Nesbitt.  There were no dissenting voices heard on a voice vote called for by the Presiding Officer.


The communications were read to the attendees and several were passed over to the appropriate members for their individual action and solution.

There was one bill presented to the Treasurer, Mr. William Nichols for his workflow and future settlement.

Treasurer’s Report:            Mr. W. Nichols

The Treasurer’s report for this reporting period was sent to the appropriate members prior to this meeting.  No questions regarding this report were noted and there was a motion called for by the Chair to acknowledge receipt of the report.  1st by Mr. A. Way.  2nd by Mr. C. Bommele.  The motion carried by voice vote.  There were no dissenting votes cast.

There was a discussion of the dues structure in regards to the FASNY dues.  It’s obvious that the new structure will cause an increase in the dues and it will be discussed at the upcoming Quarterly Convention to be held in Brockport on July 20, 2011.


The following Committees had no report at this time for a variety of reasons: Audit, Banquet, Investment Advisory, Constitution and Bylaws, Emergency Medical Service, Hospitality Room, Historical, Nominating, Resolution, Special Events, Transportation and Special Committees.

Budget and Finance:            Mr. R. Diehl

There will be a meeting of this Committee in August or the 1st couple of weeks in September.  As of now, it shall be stated as T.B.A.

There was a discussion initiated by Mr. D. Sweet regarding the category of several payment types: i.e. Dues being in Category 900.  There followed a discussion from the floor on the finer points of both reporting and recording.

Explorers:            Mr. R. Pfersick

Mr. R. Pfersick gave a report on the doings of the Explorers and several of the goals for the future.  These include…A Facebook page for Explorers, a class given by Chiefs for Explorers, dues due dates, training for advisors, award ceremonies/dinners for the future, (4/12/12, location T.B.A.).  There may be a survey sent to local schools testing the waters for interested people to sign up.

There was a discussion of the possibility of transportation to the FASNY Convention in Alexandra Bay, to be paid for by the MCVFA.  The quoted price for a bus is $1500.00 plus the driver’s room.  There was a bus size put to the members as an 82 passenger bus controlled/owned/operated by the Webster School District that might be available (?)  There are no figures yet on the interested persons of the application/registration process.  The Explorers would be at the Convention for one day.  Each post would need 2 advisors, (1male for boys, 1 female for girls) at least for the time period.  The deadline for any involvement would be July 15, 2011.

There were further discussions on the lack of interest shown for any past awards that could be given to Explorers.

Fire Prevention Education:            Mr. A. Way

Mr. A. Way has a multitude of good ideas for the future and will be discussing some of them at the upcoming Quarterly Convention to be held in Brockport, NY on July 20, 2011.

The Raymond J. Emma Award will be given out at the Chiefs Dinner to be held in October at the Diplomat Party House located on Lyell Ave.

Fire Prevention Essay Contest:            Mr. A. Way

The subject for next year’s contest will be… “How Do You Protect Your Family From Fire?”

Legislative:            Mr. W. Nichols

For the complete legislative summary…please visit the FASNY web site www.fasny.com.

Membership:            Mr. W. Nichols

No report at this time…but activity continues behind the scene.

Public Relations:            Mr. C. Dunn

Mr. C. Dunn reports the October Quarterly Convention is to be held at the North Greece Exempts Facility located on Latta Road.  (Additional remarks regarding the Convention attributed to Mr. C. Dunn were in fact made by the Chair.  The Secretary regrets the confusion.)

Steering Committee:            Mr. D. Sweet

“Not a big report night” but a reminder that for a FASNY Committee appointment…a resume is needed and should be submitted now for future consideration.  The Steering Committee will be having a meeting in July at a T.B.A. location and date.

Topics:            Mr. R. Pfersick

The topic at the upcoming Quarterly Convention will be…”Retention and Awards” (July 20, 2011 at Brockport Exempts).

There was a motion called for by the Chair to approve the Committee Reports as given by the reporting parties.  1st by Mr. R. Diehl.  2nd by Mr. L. LeonE.  The motion carried by voice acclimation.  There were no additions or corrections noted.


The following Committees had no report at this time for a variety of reasons: Finger Lakes Burn Association, Fire Districts, Fire Marshals, County Fire Police, Safety Officers and FASNY.

Fire Advisory Board:

On vacation.

County Fire Chiefs:

August 10, 2011 will see the Steak Roast and Equipment show at the Dome Arena.  The 50/50 will be handled by Mr. Eugene Renner.

Drills and Officials:

The season has started and the first drill was held at Point Pleasant.

NCNYVFA:            Mr. D. Sweet

They just had their Convention in Liverpool, NY.  “It went very well.”

There was an adhoc committee formed to look into the possibility of a future one-day convention to ease travel and summer vacation plans for attendees

The next meeting will be held in the Town of Richmond.

October 15, 2011 is the date of their banquet.

WNYVFA:            Mr. K. Fuller

The Convention will be held in Warsaw, NY on the dates July 20-30, 2011 and the Banquet will be held September 10, 2011 at the Moose Lodge in Warsaw, NY.


            The following Officials and Delegates had no report at this time: Chaplains Association,Coordinators Office andFiremen’s Home.

State Fire Police:

October 14 and 15th 2011 will see their next activity in Spencerport, NY.

There were no Battalion Reports taken at this meeting.


There was a discussion of the way the MCVFA Inc. informs its membership of Quarterly Conventions.  At present, it’s done by letters to individuals and by letter and a poster to display in various fire stations.  The costs were discussed with added emphasis on ever increasing postage and printing costs. The costs are a serious future consideration.  It has been suggested that the MCVFA Inc. adopt a POST CARD method.

A post card with the MCVFA Inc. logo would be sent in a timely fashion to all members and organizations, covering all pertinent information regarding the upcoming Quarterly Convention.  This post card could be then posted on any fire station information board.

There was agreement on this matter and it was agreed to start this system to cover the July 20, 2011 Quarterly Convention to be held in Brockport NY.  There was a motion called for to make this change by the Chair.  1st by Ms. D. Pfersick.  2nd by Mr. C. Bommele.  The motion was carried by voice vote.  There was no dissention noted or recorded.

There was a discussion of the “New Blazers” for the MCVFA Inc.  The Blazers (black) will be available at JC Penney’s at Marketplace.  The $99.99 list price will become $80.00 or so with the discount.  There was then a discussion of how payment would be made and how/when/how much would be returned to the purchasing officer.


It was agreed that the dues shall be raised from $5.00 to $10.00 per year to cover the dues paid to FASNY.  This was by a motion called for by the Chair.  1st by Mr. W. Nichols.  2nd by Mr. A. Way.  The motion carried by voice vote.  There were no dissenting votes cast.


There were no reports by the Officers of the Association at this time.


There was none reported at this time.

There was an address to the attendees by Mr. Thomas Palmiero of Guaranteed Integrity of 215 Alexander Street, Rochester, NY regarding the fund raising needs of the Association.  It was agreed that Mr. C. Dunn should investigate this item and report back to the Directors in the very near future with his recommendations regarding this group.

With no additional business or items brought to the floor at this time, there was a motion called for by the Chair to adjourn this meeting.  1st by Mr. A. Way.  2nd by Mr. C. Dunn.  The motion passed by voice acclimation.

The Closing Benediction was offered by the Association Chaplain, Mr. Royer Pfersick.


Time of adjournment…9:50 PM





Respectfully Submitted,




J. K. Walsh

Sec./MCVFA (Inc.)