Minutes > September 28, 2011 Board of Directors Meeting Minutes


September 28, 2011

The regularly scheduled meeting of the Monroe County Volunteer Firemen’s Association Inc. Board of Directors, Representatives, Committee Chairpersons and Delegates was called to order by the Association President, Mr. Lynd Hicks at 7:00 PM.  The meeting was held at the Combined Training Facility, 1190 Scottsville Road, Rochester, NY.

The assembly was led in the Pledge of Allegiance to the American Flag by the Association President and a moment of silence was observed in honor of the Association deceased members.

With the taking of the roll call…it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

The Association President, Mr. L. Hicks then introduced Mr. Thomas Palmiero, Vice President of “Guaranteed Integrity Inc.”, who outlined the agreement between the MCVFA Inc. and the company he represents for the purpose of fund raising.  The agreement was previously provided to the Directors in printed form.  There were several questions asked of Mr. Palmiero by the attendees that were answered to everyone’s satisfaction.  Among the questions asked were procedural items surrounding checks received, their posting and in what form (Excel), and the way checks are deposited in the Association bank account.  Also in particular…the book to be published was discussed as to advertising content and size.  When the speaker was finished and had left the area, the project was brought to the floor for a vote by the Directors.  1st by Mr. A. Way.  2nd by Mr. L. LeonE.  The motion was accepted by voice vote.  There were no dissenting/abstaining votes noted at this time.

The minutes of the previous meeting were approved “With Corrections” (noted below).  1st by Mr. A. Way.  2nd by Mr. D. Nesbitt.

Mr. D. Sweet rose to state the vote taken on last month’s motion by Mr. G. Klingenberger regarding compensation/gift to Mr. David Schultz for service as a Trustee to the Firemen’s Home was recorded improperly.  Mr. D. Sweet stated the vote should have recorded the yeas and nays in the minutes along with the abstentions.  A discussion of this objection is noted and a count based on the attendance at last month’s meeting was done and the result is/was 3 in favor, 3 against and 6 abstentions.  The tie was broken on a vote by the Association President/Chairperson.  The motion proposed by Mr. G. Klingenberger was approved.  There will be a $500.00 donation in Mr. D. Schultz’s name to the Firemen’s Home to be a restricted donation to “Operation Small Change”.

(Aside) There was a general discussion of the motion and there was a motion made to table this motion and all relevant discussion until the next meeting when the originator of the original motion is present  1st by Mr. W. Nichols.  2nd by Mr. A. Way.  The vote was by voice and there were no dissenting voices raised from the floor.


There were no communications noted and one receipt was passed to the Treasurer for his workflow and final actions.

Treasurer’s Report:            Mr. W. Nichols

The complete report of the Treasurer was emailed to the Directors previously and there were no questions asked from the attendees regarding the report as issues.

There was a discussion of the current financial obligations of the Association and there was a motion made to pay these obligations.  1st by Mr. R. Pfersick.  2nd by Mr. A. Way.  The motion passed by voice acclimation.  There were no dissenting voices noted.


The following Committees had no report at this time for a variety of reasons: AuditInvestment AdvisoryConstitution and BylawsFire Prevention EducationHistoricalNominatingPublic RelationsResolutionSteering CommitteeTopicsTransportation and Special Committees.


There was a discussion regarding the next year’s policy to restrict all banquet/dinner payments to the Association member only.  That member then would be responsible for a Banquet/Dinner Ticket for his/her guest.  There will be more discussion on this item at future meetings.

Budget and Finance:            Mr. R. Diehl

Mr. R. Diehl then rose to discuss the 2012 budget.  This was a line by line itemization of the document.  It was discussed by the attendees in great length and there were several points that were brought up by the attendees…however they were not addressed as to amounts but to placement and their line item and section number.

There was general agreement to the form and content and the work Mr. R. Diehl and his committee has done regarding the final document that will be presented to the members at the next Quarterly Convention.

There was a motion called for by the chair to approve the budget.  1st by Mr. A. Way.  2nd by Ms. D. Pfersick, RNC.  The motion was accepted by voice acclimation.  There were no dissenting voices noted.

Emergency Medical Services:            Ms. D. Pfersick, RNC

Vital Signs will be held in Syracuse, NY on October 15, 2011.

There are some new protocols now in effect and they can be accessed at the NYS DOH web site.

Explorers:            Mr. R. Pfersick

The next meeting is scheduled for November 11, 2011.  Site T.B.A.

Fire Prevention Essay Contest:            Mr. A. Way

Mr. A. Way reports that all the material save the 1st Battalion has been passed out.  He states he will see that the 1st Battalion material is given over to the appropriate members for distribution to the respective institutions.

Hospitality Room:            Mr. D. Sweet

Western will have a room at the upcoming legislative conference.  The MCVF (Inc.) will have use of this room.

Legislative:            Mr. D. Sweet

On November 5, 2011 in Albany NY, there will be meetings of the FASNY Legislative Committee and the County Representatives. There will then be PM Caucuses

Mr. W. Nichols rose to offer thanks to the members who wrote to the Governor regarding the proposed fireworks legislation being vetoed by the Governor.

Membership:            Mr. W. Nichols

Mr. Nichols states the notices will be going out next week.

Special Events:            Mr. R. Chichester

Mr. R. Chichester rose to state the project is going well and the date of the Health Fair is still October 6, 2011.  It will be held at the Dome Arena at the Monroe County Fair Grounds.  The booth location is #’s 310 & 311.

There was a discussion from the floor to possibly become involved in the “Women’s Health Fair” sponsored by Sen. Joseph Robach.  It is held in the Greece Town Mall in August, (?).


Contract to be signed by previous motion.

There was a motion called for to approve the Committee Reports as to form and content.  1st by Mr. A. Way.  2nd by Mr. G. Renner.  The motion passed by voice acclimation.  There were no additions or corrections noted.


The following Representatives had no report at this time for a variety of reasons: County Fire ChiefsDrills and OfficialsFinger Lakes Burn AssociationFire DistrictsFire MarshalsCounty Fire Police, and Safety Officers.

Fire Advisory Board:            Mr. L. Ritz

The Fire Advisory Board Report was supplied to the Secretary and is attached to the hard copy of these minutes and can be accessed at the MCVFA (Inc.) web site. www.mcvfa.com.

FASNY:            Mr. D. Sweet

Mr. D. Sweet gave a brief overview of the educational options that are available to FASNY Members.  (These are great programs and members would benefit greatly from the information).

NCNYVFA:            Mr. G. Burris

The Delegate, Mr. G. Burris supplied a complete report to the Secretary and it is attached to the hard copy of these minutes and available at the MCVFA (Inc.) web site. www.mcvfa.com.

Mr. D. Sweet rose to discuss the “One Day Convention Idea”.  This idea has gained ground due to a variety of reasons such as travel time, housing expenses of the attendees and time constraints facing all organization members.  There was a motion called for to investigate this for future practice.  1st by Mr. A. Way.  2nd by Mr. G. Burris.  The motion passed with no further discussion.

WNYVFA:            Mr. K. Fuller

General comments on the success of the recent convention held in Warsaw and some general comments on the 2012 Convention to be held in Mt. Morris, NY.  (Mr. D. Sweet thanked Mr. K. Fuller and the Churchville Fire Department for the wonderful job of hosting their tent for all county personnel attending their recent convention).


ChaplainsCoordinators Office and the Firemen’s Home had no report at this time.

State Fire Police:

Their next affair will be held at The Spencerport Fire Department on October 14-15, 2011.


There were no battalion reports at this time for a variety of reasons.


There was none brought to the floor by the attendees.


There was none brought to the floor by the attendees.


The President:            Mr.  Lynd Hicks

No report at this time.

The 1st Vice President:            Mr. Charles Bommele

No report at this time.

The 2nd Vice President:            Mr. Louie LeonE

The Ladies Auxiliary is having a “Pot Luck Dinner” at the Rush Fire Department Facility on October 5, 2011.  The time announced is 6:30 PM.  Those attending this great affair are requested to bring a dish to pass and table service for their use.


Mr. G. Klingenberger’s wife Cheryl has had surgery on the leg.  A card will be sent to her.

With no additional business brought to the floor by the attendees.  There was a motion called for to adjourn the meeting by the Chair.  1st by Ms. D. Pfersick, RNC.  2nd by Mr. R. Pfersick.

The Closing Benediction was offered by the Association Chaplain, Mr. Royer Pfersick.


Time noted was 9:30 PM




Respectfully Submitted,


J. K. Walsh

Sec. /MCVFA (Inc.