Minutes > March 28, 2012 Board of Directors Meeting Minutes


March 28, 2012

The regularly scheduled meeting of the Monroe County Volunteer Firemen’s Association Inc. Directors, Committee Chairpersons, Delegates, Representatives and other interested parties was called to order by the Association President, Mr. Lynd Hicks at 7:00 PM.  The location of the meeting was the Combined Training Facility located at 1190 Scottsville Road, Rochester, NY.

With the taking of the roll call, it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

The Opening Prayer for Guidance was offered by Mr. Alan Way and the assembly was led in the Pledge of Allegiance to the American Flag by the Association President, Mr. L. Hicks.

The minutes of previous meetings were approved as to form and content on a voice vote called for by the Chair, Mr. L. Hicks.  Motion by Mr. A. Way.  2nd by Mr. R. Diehl.


There were several communications discussed by the Secretary and passed to attending members for their attention and action, (if needed).  There were several bills passed to the Treasurer, Mr. W. Nichols for his workflow and eventual payment if approved by the Directors.

Treasurer’s Report:            Mr. W. Nichols

Two months of Treasurer’s Reports were previously sent out by the Treasurer to the Directors for their information and review.  Mr. W. Nichols discussed several points of interest to the attendees and there was a motion called for to acknowledge receipt of the reports.  1st by Mr. A. Way.  2nd by Mr. R. Diehl.  The motion was carried by voice vote.  There were no other questions asked regarding the report of the Treasurer.



No report at this time.

Banquet:            Mr. L. LeonE

The MCVFA (Inc.) Spring Banquet will be held at the Green Lantern Party House located in Fairport, NY on Saturday, May 5, 2012.  The tickets are $30.00 each.

Budget and Finance:            Mr. R. Diehl

Mr. R. Diehl reports that the budget is basically “On track”.

Investment Advisory:

No report at this time.

Constitution and Bylaws:            Mr. C. Dunn

Mr. C. Dunn supplied a handout covering several changes/additions to the bylaws that will be discussed at the next Directors Workshop scheduled for April 18, 2012.  The material is attached to these minutes.

Emergency Medical Service:            Ms. D. Pfersick, RNC

Ms. D. Pfersick reports that there will be no changes to Article 30.

Explorers:            Mr. R. Pfersick

Their next meeting is scheduled for May 10, 2012.  Henrietta will be doing an Explorer Contest in the future.  More to follow when the information is received by Mr. R. Pfersick.  Mr. R. Pfersick reports there is money available for the bus trip to the FASNY Convention in August of this year.  Information must be gotten out to the various posts for their future plans and a final count of users/attendees.

Fire Prevention Education:

No report at this time was brought to the floor.

Fire Prevention Essay Contest:            Mr. A. Way

The list of winners is attached to this document.

Hospitality Room:            Mr. D. Sweet

The Hospitality Room this year at the FASNY Convention will be a joint effort with the WNYVFA.  The MCVFA (Inc.) share of expenses will be $300.00.  The MCVFA (Inc.) will be advancing a candidate for election.  Mr. A. Way is standing for election as Trustee of the Firemen’s Home.

There also was discussion of the Hospitality Room at the Fall Legislative Conference and the fact brought to the floor by Mr. D. Sweet that attendance numbers for this event have decreased over time.  The final determination and costs will be discussed further in the near future so plans can be instituted one way or the other.

Historical:            Mr. A. Sweet

The report is attached to this document.

Mumford will be having its 125th Birthday this year and a plaque will be designed and presented to the Mumford Organization.  Mr. C. Dunn and Mr. A. Sweet will figure a presentation date and place.  More to follow as information is received.

Legislative:            Mr. D. Sweet

Some general comments but nothing is pressing at this time.

Nominating:            Mr. G. Burris

No report other than elections will be held at the Quarterly Convention.

Public Relations:            Mr. C. Dunn

No report at this time…….. (Working on it).

Membership:            Mr. W. Nichols

Mr. W. Nichols reports that it’s “Coming Along”.  Mr. W. Nichols further reports that he will be updating various “Lists” in the future.

Resolution:            Mr. R. Pfersick

Mr. R. Pfersick reports that the list will be ready for presentation at the next Quarterly Convention.

Steering Committee:            Mr. D. Sweet

There will be a MCVFA (Inc.) candidate for FASNY Office this year.  Mr. A. Way has been nominated for Trustee of the Firemen’s Home.  Therefore, a banner has to be made.  There was a motion made by Mr. G. Klingenberger to purchase a banner for campaign purposes.  2nd by Ms. D. Pfersick, RNC.  The motion was carried by voice vote.  There was no discussion.

There was a motion made to purchase postage for various flyers.  The discussed price was $100.00.  Motion made by Mr. G. Klingenberger.  2nd by Ms. D. Pfersick, RNC.  The motion carried by voice vote.

There was a motion made regarding an ad in the NCNYVFA Yearbook.  $70.00 was the figure advanced.  Motion by Mr. G. Klingenberger to approve this expense.  2nd by Mr. D. Nesbitt.  Motion carried by voice vote.  Also, a motion was made to purchase an ad in the WNYVFA Yearbook.  $125.00 for a full page ad.  Motion made by Ms. D. Pfersick, RNC.  2nd by Mr. G. Klingenberger.  Motion carried by voice vote.

There was a motion made to cover Mr. A. Way’s expenses to the Firemen’s Home for a series of meetings.  1st by Ms. D. Pfersick, RNC.  2nd by Mr. D. Nesbitt.  Motion passed by voice vote.

There was a motion called for to approve and ad in the Ladies Auxiliary Publication.  Cost not reported.  1st by Mr. G. Burris.  2nd by Mr. A. Way.

Also….ads were approved for publication in the CNYVFA and the HVVFA publications.  1st by Mr. R. Pfersick.  2nd by Mr. D. Nesbitt.  All previous votes were voice votes from the floor and elicited no dissenting votes.

Special Events:

Information for the baseball game at Frontier Field:

Final Date........... Friday, August 3, 2012.

First Pitch........... 7:05 PM

Team........... The Scranton Yankees vs. Indianapolis Indians.

There was a motion requested to pay for postage to send out flyers to the departments.  1st by Mr. R. Diehl.  2nd by Mr. C. Bommele.  The motion passed by voice vote. 

OF NOTE……..There will be no “Diamond Bucks” available this year due to distribution problems.


An idea advanced by Mr. R. Pfersick concerns the possible address to a future Quarterly Convention by an Official of the Chaplains Association.  More to follow as information becomes available.

Transportation 50/50:

The maximum figure of $1500.00 was advanced.  This would be for a round trip amount from Rochester, NY to Syracuse, NY and return to Rochester, NY.  The deadline discussed was May 15, 2012.

Yearbook:            Mr. W. Nichols

Mr. W. Nichols discussed the revenue stream to date with the attendees.  There was a full breakdown of revenue reported on.

Special Committees:

No report at this time.

The Committee reports were approved on a motion called for by the chair.  1st by Mr. R. Diehl.  2nd by Mr. R. Chichester.  The motion carried by voice vote.  There were no additions or subtractions noted.


Finger Lakes Burn Association:

No report at this time.

Fire Advisory Board:

There was no quorum present at the last meeting.  There was, however, a discussion concerning final action on the revised mutual aid plan.  There will be a communications summit meeting on May 5, 2012 at the Brighton #1 Fire Station.  Time reported is a 10:00 AM start.  The word is that the “Gurus” will be present to answer all questions.  This report was given by Mr. C. Dunn in the absence of Mr. L. Ritz, who was excused from this meeting.

County Fire Chiefs:

The Chiefs did a recruiting program at the recent Home and Garden Show.  The next meeting will be at the St. Paul Fire Department on April 11, 2012, followed by May 9, 2012 at Hilton and June 3, 2012 at Bushnell’s Basin.

Drills and Officials:

No report at this time.

Fire Districtsand Fire Marshals had no reports at this time.

County Fire Police:            Mr. C. Spohr

Their next meeting will be on May 3, 2012 at the Combined Training Facility.

Their Banquet was held honoring Mr. Robert Maid.

The Fire Police Seminar will again be held at the Brockport High School on May 12, 2012.

Safety Officers:

No report at this time.

FASNY:            Mr. D. Sweet

Mr. D. Sweet discussed the possible Press Conference to be held in the future concerning the subject…Recruit New York.

Regarding legislation…they (FASNY) are trying to formulate a program to share with the Fire Service in general on “How a Bill Becomes a Law”.

Sectionals are being requested to submit items for consideration at the Legislative Conference prior to September 1, 2012.

Mr. D. Sweet discussed the various situations surrounding how a Bill advances through the process to become a law.

Mr. D. Sweet also discussed the ways and means used by FASNY to keep the general membership informed of their activities on behalf of the Fire Service and the members in general.

NCNYVFA:            Mr. G. Burris

The next meeting is in Dresden, NY.  1:00 PM is the Legislative update and the regular meeting is scheduled for 2:30 PM.  The Ladies Auxiliary will follow the same time frames.

The Convention plans have been made and the schedule is attached to this document.

WNYVFA:            Mr. K. Fuller

Their next meeting is set for April 15, 2012 at the Veterans Hall in Mt. Morris, NY.  The Legislative update is scheduled for 12 Noon and the regular meeting is set for 2: 00 PM.


Chaplains Association, Coordinators Office and Firemen’s Home had no report at this time.

State Fire Police:

Their Convention will be held in Lake Placid, NY May 4-5, 2012.

There were no Battalion Reports given at this meeting.


Mr. D. Sweet rose to discuss stipends for state committees and the manner of disbursement to those persons so entitled.  There was a discussion of IRS regulations and other legal questions that would be better left to an attorney.  This matter was tabled for future action after discussions with the Association attorney. There will be more on this subject at future meetings and the membership will be kept informed.


Mr. C. Dunn rose to discuss just what the minutes of this or any other constituted group should cover and why.

There will be further efforts to improve the delivery of future minutes of this organization to inform the membership of the actions of the directors, representatives and delegates.

There were no reports from the officers at this meeting other than what was covered at this current meeting.


Mr. W. Nichols informed the assembly that Barnard has been visited by the IRS.  All is in order.

At this junction Mr. W. Nichols read a list of financial obligations owed by the MCVFA (Inc.).  There was a motion called for by the Chair to pay these bills.  1st by Mr. R. Diehl.  2nd by Mr. D. Nesbitt.  The motion carried with no discussion by voice vote.  There were no additional bills submitted to the Treasurer at this time.

With no additional business brought to the floor by the attendees, there was a motion called for to adjourn this meeting.  1st by Mr. D. Nesbitt.  2nd by Mr. R. Pfersick.


The Closing Benediction was offered by the Chaplain, Mr. R. Pfersick.


Time……10:10 PM.





Respectfully Submitted,




J. K. Walsh

Sec. /MCVFA (Inc.)