Minutes > May 30, 2012 Board of Directors Meeting




May 30, 2012

The regularly scheduled meeting of the Monroe County Volunteer Firemen’s Association, Inc. was called to order by the Association President, Mr. Glenn E. Klingenberger at 7:00 PM on the above date.  The location of the meeting was Room 103 at the Combined Training Center, located at 1190 Scottsville Road, Rochester, NY.  Mr. G. Klingenberger acted as Chair for this meeting.

The assembly recited the Pledge of Allegiance to the American Flag and the Opening Prayer was offered by Mr. Alan C. Way.

With the taking of the roll call and adding of late arrivals… there existed a quorum to discuss all business brought to the floor by the attending Directors.

The minutes of the previous meeting were approved on a motion called for by the Chair.  1st by Mr. A. Way.  2nd by Mr. R. Diehl.  The vote was by voice acclimation with no dissent, additions or corrections noted.


There were several communications read to the members and discussed as to their bearing on the Association in general.

There was a discussion of the new Committee Lists and their need to be thought of as a “Work in Progress”.  At this point, it is to be used as a guide only, as the finished product will need some adjusting.  Also, there was a new agenda passed out for the review of the attendees.  There were several additions made and the format was changed slightly.


Treasurer’s Report:            Mr. W. Nichols

Mr. W. Nichols had previously emailed the complete report to the Directors and other interested parties.  There was a general discussion from the floor regarding several points of the report and Mr. W. Nichols shared with the attendees the Yearbook figures to date and requested a motion to close a bond fund and to put into the active checking account the proceeds to cover the current operating expenses of the Association.  The motion to close the bond fund was advanced by Mr. L. Hicks as 1st and 2nd by Mr. A. Way.  The motion passed by voice acclimation.  There was no dissent or abstentions noted.

Investments Advisory:

Mr. G. Klingenberger removed himself as Committee Chairperson to avoid any “Conflict of Interest” in the workings of this Committee.  He was replaced as Chairman by Mr. R. Diehl.  Mr. R. Diehl then reported the investments were, “Doing OK.”

Yearbook Fund Raising Committee:

The figure quoted is in line with projections previously reported by Mr. W. Nichols, the Association Treasurer.  There was a motion made after an extended conversation of the fund raising efforts of the Association to extend the fund raising period by three (3) months.  1st by Mr. R. Diehl.  2nd by Mr. L. LeonE.


There must be an internal oversight of the financial records of the Association.  Therefore…there will be an in-place “Audit Committee” consisting of Mr. G. Burris, Mr. C. Veltri and Ms. E. Schoff.

Membership:            Mr. W. Nichols

To date, there are 1,213 paid members.  37 groups have paid dues and there are 1,205 FASNY Members.

Bylaws:            Mr. C. Dunn

Mr. C. Dunn related his discussions with the Association Attorney regarding the changes to the bylaws and the possible problems that may arise if the entire document is changed and submitted to various governmental agencies.  It was agreed to do the changes in small pieces over a period of time.

Legislative:            Messer’s D. Sweet & W. Nichols

Several pieces of pending legislation were discussed.  Among them were the “Crimes Against Fire Fighters and EMTs While Performing Their Official Duties”, “Sex Offender Policies Pertaining to the Fire Service” and “Construction Materials and Codes”.

The FASNY Scorecard can be accessed at www.fasny.com.

Fire Prevention/Essay Contest:            Mr. A. Way

The report is attached to these minutes.

Public Relations:            Mr. C. Dunn

No report at this time.


Hospitality:            Mr. D. Sweet

“All set for the FASNY Convention”.  As previously stated…it will be a joint effort with shared expenses with the WNYVFA.

Conventions:            Mr. D. Sweet

The policy regarding Convention Dinner tickets will be as in the past.  Eligible persons will have their dinner ticket paid for and a ticket for a significant other will be the responsibility of the person attending.  There was a motion called for to adopt this policy.  1st by Mr. A. Way.  2nd by Mr. D. Sweet.  The motion passed with no discussion or comment by voice acclimation.  There was no dissent noted.

Campaigns:            Mr. D. Sweet

There is an opening in the NCNYVFA for the position of Treasurer.  Mr. J. Steve Grandusky’s name has been advanced for this position.  There was a motion called for to endorse Mr. J. Steve Grandusky for this position.  1st by Mr. A. Way.  2nd by Mr. E. Renner.  The motion was carried by voice acclimation.  There was no dissent noted.

Historical:            Mr. A. Sweet

The Mumford-Caledonia Parade celebrating their 125th Anniversary will be on July 21, 2012.

Fire Advisory Board:            Mr. L. Ritz

The complete report is attached to these minutes and can be accessed at the Association web site, www.mcvfa.com.

Emergency Medical Service:            Ms. D. Pfersick, RNC

No report at this time.

County Fire Chiefs:            Mr. A. Sweet

The Chief’s Equipment Show and Steak Roast will be held at the Dome Arena (Monroe County Fairgrounds complex) on August 8, 2012.


FASNY:            Mr. D. Sweet

Justin Montagno…the son of Mr. W. Montagno…was awarded a FASNY Scholarship in the amount of $1,000.00.

WNYVFA:            Mr. K. Fuller

The Convention will be held at Mt. Morris, NY from July 25-28, 2012.  The next meeting of the Convention Committee will be on June 10, 2012.  Churchville will have a Hospitality Tent at the Convention and all are welcome to stop by and have some refreshments.

NCNYVFA:            Mr. G. Burris

Mr. G. Burris supplied a report and it’s attached to these minutes and can be accessed at the Association web site, www.mcvfa.com.

Mr. D. Sweet and Mr. G. Burris are again running for the positions as Directors of the NCNYVFA.  There was a motion called for to endorse these already serving officers.  1st by Mr. A. Way.  2nd by Mr. K. Fuller.  The motion passed by voice vote.  There was no dissent noted.


Health Fair:            Mr. R. Chichester

The Health Fair will be discussed as material becomes available to the Board as to needs etc. but the date of the Health Fair is October 4, 2012.  The cost will be $550.00 for the space the Association has need of.


Battalions 1, 2, 3, 5 had no reports at this time

From Battalion 4…there was a short discussion regarding 2 hikers lost on the Black Creek Oatka Creek areas.


The President:            Mr. Glenn E. Klingenberger

Mr. G. Klingenberger discussed briefly the organizational meeting previously held and his hopes for a positive future of the Association.  He will be sending out a letter introducing the new Board in the near future.

1st Vice President:            Mr. Louie LeonE

No report at this time.

2nd Vice President:            Mr. Dale Nesbitt

Mr. D. Nesbitt requested a page in the minutes to reflect the names of the recently deceased Mr. Harry B. Howitt and Mr. Robert Burke.


There was a brief report on the pricing and ordering of new badges for appropriate members, reflecting their current position and office.

Mr. Eugene Renner was presented with an engraved plaque honoring and recognizing his term of 12 years as a Director of the Association.


There was a discussion of a paging service to replace the telephone tree which has proved to be unreliable for contacting the members in the event of such things as funerals, snow storm cancelations of meetings or any other urgent communications.  This is a fee based service and it was agreed to contract with the company for their service.  The fees will come out of the budget under Line Item 217.  The motion to go ahead with the service was advanced by Ms. D. Pfersick, RNC and 2nd by Mr. A. Way.  The motion passed by voice acclimation.  No dissent was noted.  The starting date will be sometime in July of 2012.

Paying the financial obligations of the Association:

The bills were discussed by Mr. W. Nichols the Treasurer and there was no discussion noted.  There was a motion called for to pay the bills.  1st by R. Diehl.  2nd by Mr. D. Sweet.  The motion passed by voice acclimation with no dissent noted.


There was an update on the condition of Mr. Charles Bommele.  There was a discussion of the recent passing of Mr. Harry Howitt.  Ms. Krystle Sercu is ill with an undisclosed medical condition.  There will be cards sent to these members on behalf of the membership.


Mr. Richard Diehl thanked the Association for granting him the status of “Life Member”.  He stated that he is “Most Humbled” by the honor.  However, as spoken by several members…it is a well earned and deserved honor for the work he has done on behalf of the Association for many years.


With no additional business brought to the floor by the attendees…there was a motion called for to adjourn the Meeting of the Directors of the MCVFA (Inc.).  1st by Mr. A. Way.  2nd by Mr. R. Chichester.  The motion carried by voice acclimation.


The Closing Benediction was offered by the Association Chaplain, Mr. Royer Pfersick.


Time of adjournment….9:55 PM




Respectfully Submitted




J. K. Walsh

Sec. /MCVFA (Inc.)