Minutes > September 27, 2012 Board Meeting Minutes


 September 27, 2012

The regularly scheduled meeting of the Directors of the Monroe County Volunteer Firemen’s Association, Inc. was called to order by the Association President, Mr. Glenn E. Klingenberger at 1900 Hrs.  The location of the meeting was Room 117B, 1190 Scottsville Road, Rochester, NY.

The Opening Prayer for Guidance was offered by the Association Chaplain, Mr. Royer Pfersick and a moment of silence was called for by the Association President.

The Pledge of Allegiance was recited by the attendees and, with the taking of the roll call…it was determined that a quorum existed to conduct all business brought to the floor by the attending Directors.

The assembly then gave its attention to the evening’s guest speaker…Mr. Christopher Smith, President of the West Brighton Fire Department.  Mr. C. Smith gave a complete report of the problems and situations that have developed since the City of Rochester Fire Department was brought in to the District by the Brighton Town Board.  The discussion involved both the political, financial aspects and interaction by the members of the WBFD and the City Firefighters.

To put it mildly…the co-mingling of staffs has been anything but harmonious and portends to degenerate even further as time goes by.  Mr. C. Smith was invited by the Association President to address the Quarterly Convention to be held in Hilton, NY on October 25, 2012.  This will be prior to any actions taken by this Association regarding this situation.

The business of the Association then commenced with the…

Audit Committee:

There was a question asked from the floor regarding an independent audit being done on the Association books/financial records and or receipts.  The answer was in the negative due to the cost of such an undertaking.  However, there have been numerous internal audits done and they all have shown the practices followed by successive Treasurers have been in good order and there were never any problems uncovered whatsoever.

A new Audit Committee was named consisting of Messer’s D. Sweet, R. Diehl and Chairperson, G. Burris.

Budget and Finance:            Mr. R. Diehl

Mr. R. Diehl went over the proposed budget line item by line item and there was some discussion on several points of the instrument.  The final word was…It’s a sound budget and it was passed by the Directors on a voice vote with no dissents or abstentions noted.

The proposed budget will be presented to the attendees at the next Quarterly Convention to be held in Hilton, NY on October 25, 2012.

Yearbook:            Mr. C. Dunn

The yearbook project is still being worked on by Mr. C. Dunn and there are discussions at present being carried on with the NYS Attorney General regarding the legalities surrounding the conduct of the Association’s Fundraiser.  The final cost of the yearbook including both setup and printing is approximately $2,500.00 and some change.  There will be a final figure discussed when all charges and possible recoupment is finalized.

Membership:            Mr. W. Nichols

“Dues notices will be going out next week.”

Banquet:            Mr. L. LeonE

Mr. L. LeonE discussed the possibility of a combined Clam Bake and Installation Ceremony with the MCLA.  There is some discussion concerning how it’s been done in the past vs. a possible change of both menu and location.  So far, this has only been a discussion to determine both cost and location.  There will be more information shared with the directors as information becomes available.

The next affair will be held at the Green Lantern on May 4, 2013.  There was a motion made by Mr. R. Diehl to explore the clam bake idea and report back the facts and figures of such an event.  The motion was a seconded by Mr. K. Fuller and passed by voice acclimation.  There was little formal discussion at this time and the motion passed.

Constitution and Bylawshad no report at this time.

Explorers:            Mr. R. Pfersick

Mr. R. Pfersick advised all present to review the article in the current Volunteer Firefighter regarding the activities of the Explorers at the FASNY Convention recently concluded in Liverpool, NY.  The activity was positive and the idea of Explorers attending the “Youth Day” was generally called a success.  The turnout this year was 10 Explorers and 3 Advisors.  According to Mr. G. Burris, the NCNYVFA sent 30 Explorers to the Convention this year, and there is discussion revolving around the combining of the two groups at the next Convention to be held in 2013.  There will be more reported on this idea/project as it becomes available.

Fire Prevention Essay Contest, Historical, Nominating, Public Relations, Resolution and Conventions Committees had no reports at this time, for a variety of reasons.

Legislative Committee:            Mr. D. Sweet

The Fall Legislative Conference will be held in Albany, NY on November 3-4, 2012.  It will be at the Holiday Inn, located on Wolf Rd.

Steering Committee:            Mr. D. Sweet

There was an addition to the committee announced, that being Mr. Kenneth Fuller.

FASNY:            Mr. D. Sweet

There is to be a FASNY Course, “Train the Recruiter” scheduled for October 15, 2012 at the Training Center.  Time reported is 1900 Hrs.

Mr. D. Sweet stated there should be a “Recruitment Program Chairperson” at and in every Monroe County Fire Service Organization that concerns itself with the recruitment of future Firefighters to replenish the ranks of those leaving the service for one reason or another.  The average time of active service for a Firefighter is now around 3-5 years.  There was a following discussion of the various open houses in Monroe County Fire Houses and of efforts being expended in this endeavor.  This will be a top priority of the Association in coming years.

Henrietta has an open house scheduled for October 13, 2012.

ChaplainsandCoordinators Office had no reports at this time.

County Fire Chiefs:

The upcoming Awards Dinner was discussed as to people going and location of the event. (The Diplomat Party House, October 11, 2012, 1800 Hrs).

Fire Police:            Mr. C. Spohr

The next meeting will be the 1st Thursday in October at the Training Center.  1900 Hrs. is the reported time.

The Quarterly will be held in Hamlin, NY on November 1, 2012.

(They are trying to round up enough people to have a Fire Police Course)

Finger Lakes Burn Associationhad no report at this time.

Fire Districts:

They have a meeting scheduled for September 28, 2012.

Fire MarshallsandSafety Officers had no report at this time.


Battalions 1, 2, 3 and 4 had no reports at this time.

Battalion 5 in the person of Mr. R. Diehl rose to state that he was a guest at the Drill Team Banquet and presented the Monroe County Presidents Trophy.


2nd Vice President:            Mr. D. Nesbitt

The 2nd Vice President reported on the change to his email address. This change was shared with the other directors.

1st Vice President:            Mr. L. LeonE

Mr. L. LeonE extended an invitation from the LAMCVFA to attend a “Pot Luck Dinner” to be held on November 3, 2012 at the Rush Fire House.

President:            Mr. G. Klingenberger

Mr. G. Klingenberger, the Association President, discussed the recent graduation from Monroe Community College’s “Essentials of Fire Fighting” class.  The figure announced was 75.  Mr. G. Klingenberger then discussed the general reasons new recruits leave the fire service vs. the past generations of people who are partially carried out.  There were many reason discussed and this prompted a free wheeling discussion by the attendees.

OLD BUSINESS (Before the Association):

There is a credit card application now pending for various expenses incurred under controlled conditions.

Three (3) Badges for the Presidents are to be ordered and delivered by Mr. R. Diehl.

There is a need for a Public Relations Person to do work for the MCVFA (Inc.).  There has been an ad hoc person found by Mr. G. Klingenberger.  This person is Mr. C. Hankle

Mr. D. Sweet reported there is one ticket for the NCNYVFA left for any county official who wishes to attend.  It will be on October 20, 2012 at the Holiday Inn in Waterloo, NY.

NEW BUSINESS (Before the Directors):

There was a discussion of the number of copies of the minutes to produce, in order to better contain the costs of printing.  The agreed number will be 15 for the Quarterly Conventions and 2-3 for Directors meetings.  This is due to the minutes being sent to the directors by email at present.

There was a suggestion by Mr. G. Klingenberger that a folder be given to each graduate Firefighter, having in it MCVFA (Inc.), FASNY and general information of interest to new members of the fire service as they pick up their certificate of graduation.  This suggestion was converted into a motion to proceed with this idea.  1st by Mr. R. Pfersick.  2nd by Mr. R. Chichester.  The motion carried by voice vote and Mr. G. Klingenberger will do the workup of material.

Mr. G. Klingenberger will compose and send a letter to the West Brighton Fire Department offering the support of the MCVFA, (Inc.) in their ongoing negotiations with various political and fire service entities regarding the situation they find themselves embroiled in.

There was a discussion initiated by Mr. G. Klingenberger regarding the absence of certain Directors from the past 4 regularly scheduled meetings and the strain that is put on both the Association and the Departments and Organizations represented by the absent Directors.  There was an instruction to send letters to these Directors to attempt to discern their future involvement in the Association.

There was a motion made to pay the financial obligations of the associationand also a request to discuss the Treasurer’s Report by the Treasurer…Mr. W. Nichols.

The motion to pay the bills was made by Mr. R. Diehl.  2nd by Mr. K. Fuller.  The motion passed by voice acclimation.  There was no discussion noted nor abstentions recorded.

The Treasurer also reminded the Directors that the current financial report was sent to the Directors by email earlier in the month.


No report at this time.


There was a discussion of the new name plates on the pocket badges.  They were reported to be difficult to read.  There was a determination made to re-do the name plates to better show the name of the wearers.  Mr. R. Diehl will do the replacements as soon as possible.

With no additional business brought to the floor by the attendees there was a motion made to adjourn the Director’s Meeting.  1st by Mr. K. Fuller.  2nd by acclimation from the attendees.  The motion carried by voice vote.

The Closing Benediction was offered by the Association Chaplain, Mr. R. Pfersick.

Time recorded…2155 Hrs.


Respectfully Submitted,



J. K. Walsh

Sec. /MCVFA (Inc.)


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