Minutes > January 31, 2013 Special Board of Directors Meeting


January 31, 2013

Prior to the Quarterly Convention held this evening, there was a brief meeting of the Board of Directors of the MVCFA (Inc.)  This meeting was called for by the Association President, Mr. Glenn Klingenberger to discuss several items prior to their introduction at the to-follow Quarterly Convention.  This meeting was held in Room 117 at the Combined Training Center located at 1190 Scottsville Road, Gates, NY.

With the taking of the roll call it was determined that a quorum existed to conduct all business brought to the floor for discussion and or action.

Item #1:

Mr. Glenn Klingenberger discussed the fund raising company that he has been in touch with.  This is the same company that was discussed at a previous Workshop Meeting, (held last week) where a quorum did not exist to allow either vote yes or no on the question.

Mr. G. Klingenberger discussed the presentation made by Mr. Donald Warburton of Support Services of New York.  Discussed was the high degree of oversight Mr. Warburton has within in his organization and the many established clients his company represents (New York State Police, American Legion and the WNYVFA to name several).  It appears he has a good track record and “Runs a tight ship”.

It was recommended that the MCVFA (Inc.) enter an agreement with this company as the Association fund raiser for a period of 03/01/13 – 12/31/13.

There followed a period of questions and discussions by the Directors.  And the conversations and deliberation on the question brought to the floor… an escape clause discussion.  It was found that there is a mutual cancelation clause already in the contract and it was discussed by the Directors as to its binding nature and Association oversight.

Finally there was a call for a motion to either accept the Support Services contract or continue looking for another company.  There was a motion made by Mr. G. Burris to accept the question.  There was a second from Mr. Chichester and there was a vote taken on the question. There were 3 dissenting votes cast (Mr. D. Sweet, Mr. L. Leone and Mr. C. Bommele).  There was one abstaining vote (Mr. J. Walsh).  The motion passed by majority vote.

Item #2:

Mr. G. Klingenberger has been investigating the possibility of securing the services of a new Association Attorney.  After many inquiries, the Association President has been in conversations with Kevin Johnson, Esq. of 109 Main Street, Brockport, NY.  It seems this lawyer is fully versed in the sections of the law governing Fire Service organizations and is himself an active volunteer firefighter.  His hourly rate is $200.00, and for non-profits, his hourly rate is $125.00.  There was a general discussion of the situations facing this and other Associations as the business climate is only getting more complicated and an actively-involved attorney is a must-have.  The recommendation from the Association President is that the MCVFA (Inc.) secure the services of a new lawyer and sever all ties with the current lawyer that the Association has used in the past.  There was a motion to accomplish this action.  1st by Mr. R. Chichester.  2nd by Mr. K. Fuller.  This motion carried with voice acclimation.  There was one abstention (Mr. J. Walsh).  A letter will be sent to the current attorney, Joel Krane Esq. informing him of the Directors actions.

The 2nd Vice President rose to discuss the Bylaws changes and the times necessary to accomplish the required readings and publishing of the new Bylaws changes.  There was a motion called for to approve the scheduling and pro forma actions needed for the proper inclusion of the new Bylaws.  The motion passed by voice acclimation. There was no dissent or abstentions noted.

With no additional business brought to the floor, the meeting was adjourned in favor of the Quarterly Convention which will commence at 7:00 PM.



Respectfully Submitted,



J. K. Walsh

Secretary/MCVFA (Inc.)