Minutes > January 31, 2013 MCVFA Quarterly Meeting


January 31, 2013

The scheduled Quarterly Convention of the Monroe County Volunteer Firemen’s Association Inc. was gaveled to order by the Association President, Mr. Glenn Klingenberger at 7:00 PM.  The location of the Convention was Room 117 at the Combined Training Facility located at 1190 Scottsville Road, Gates, NY.

The assembly was led in the Pledge of Allegiance by Mr. K. Fuller and the Association Chaplain, Mr. R. Pfersick offered a short Prayer for Guidance.

With the taking of the roll call…it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

The attending guests were welcomed to the Convention, and the program speakers were introduced to the attendees.

This evening’s topic was, “Critical Incident Stress Care of Responders”.  This was a currently relevant subject in light of the December 24th 2012 incident incurred by the West Webster Fire Department.  The program was, in a word, “Fascinating” - extremely detailed and accompanied by a well-paced PowerPoint presentation.  It was an educational presentation that was well received by the attendees.  The team does great work and deserves all our thanks for their selfless dedication to the well being of the local emergency responding organizations.

The Minutes of the previous meeting were approved and carried without additions or corrections on a motion by Mr. R. Diehl.  The 2nd was offered by Mr. R. Chichester.  The motion carried by voice acclimation.  There was no dissent noted.


There were two communications of note that were received by the Secretary.  First was a letter received from the West Webster Firemen’s Association thanking the MCVFA (Inc.) for their concern and donation to the affected families of the December 24th incident they were involved in.  And a letter from the Town of Brighton Supervisor that was an answer to a letter the MCVFA (Inc.) President, Mr. Glenn Klingenberger sent to him outlining the concerns this Association had regarding the situation that exists concerning the decisions of the Town of Brighton has taken in regards to the West Brighton Fire Department.  Both items will be part of the permanent records of the Association.


Treasurer’s Report:            Mr. W. Nichols

Mr. W. Nichols previously emailed the complete Treasurer’s Report to the Directors and the report was acknowledged as received by the Directors.  The Association Financial records will be reviewed by the Audit Committee prior to the IRS Forms being submitted as they are on a yearly basis by law.

Audit Committee:            Mr. G. Burris

Mr. G. Burris reports that there will be a meeting of the Audit Committee within the next 30 days.  Committee members will be notified as to date and time.

Budget and Finance:            Mr. R. Diehl

Mr. R. Diehl gave a brief report on the state of the Association Finances and in general, “All is proceeding normally, with no surprises”.

Investment Advisory:

“Doing OK.”


It was reported to the membership that the Directors had entered into a contract with Support Services of New York and its President, Mr. Donald Warburton to act as fund raising agent of the Association.  Mr. D. Warburton had previously addressed the Directors Workshop and all questions the Directors had were answered by Mr. D. Warburton to everyone’s satisfaction.  One item that impressed Mr. G. Klingenberger on his field visit to Support Services was the oversight practiced by Mr. D. Warburton on the operation.  The contract dates are 01/03/13 to 12/31/13.

Membership:            Mr. W. Nichols

To date:            561 Paid members

24 Paid Organizations.

The report is attached to these minutes.


Banquet Committee:            Mr. L. LeonE

The Banquet will be held on May 4, 2013 at the Green Lantern Party House in Fairport, NY.  The cost will be $25.00 per ticket.  More to follow as the date comes closer.

Constitution and Bylaws:            Mr. D. Nesbitt

There was a first reading of proposed changes to the current Bylaws.  The next reading will be at the April Meeting.

Emergency Medical Services:

The EMS Seminar will be held this year at the State Fire Academy located in Montour Falls, NY on March 2-3, 2013.

Explorers:            Mr. R. Pfersick

There was a discussion surrounding the bus trip to the FASNY Convention in Albany, NY.  It was determined that this was a budgeted item.  It will be arranged and there will be more information as the August date is approached.

Fire Prevention Essay Contest Committee:

The report is attached to these minutes and can be accessed at the Association web site www.mcvfa.com.

Historical Committee:            Mr. A. Sweet

“Working on it.”

Legislative Committee:            Mr. D. Sweet

Mr. D. Sweet reported on various meetings he has attended in the past few months.  He discussed at length the various FASNY-sponsored Legislative items and gave an outline of various benefits available to volunteer firefighters that are time sensitive – Workers Compensation and Volunteer Fire Fighter Benefits Law being among them. For additional information regarding the subjects covered here by Mr. D. Sweet, please visit the FASNY web site @ www.FASNY.com

Nominating Committee:            Mr. G. Burris

Mr. G. Burris discussed the upcoming election and the need for candidates to fill several openings: (2 Directors for Battalion 1, 1 Director for Battalion 2, 2 Directors for Battalion 3 and 2 Directors for Battalion4).

Public Relations:            Mr. C. Dunn

The report is attached to these minutes and can be reviewed at the Association web site www.mcvfa.com.

Resolution Committee:            Mr. R. Pfersick

Mr. R. Pfersick read the names of the recently deceased members of the Association and the bell was rung with each name to signify “Their Final Alarm”.

Mr. R. Pfersick again requested that the names of deceased members be emailed to him for inclusion the official necrology of the Association. The email address is mcvfachaplain1@yahoo.com

Steering Committee:            Mr. D. Sweet

There will be a meeting of the Steering Committee in the very near future.  The Committee members will be notified shortly.

Hospitality:            Mr. D. Sweet

The Hospitality Room, as in the past, will be a joint effort with the WNYVFA.at the FASNY Convention to be held in Albany, NY.

Also reported was a letter from Mr. D. Schultz regarding the beer booth being at present stored in Mr. D. Schultz’s garage.  It will be taken care of by several members in the future…..to be moved to a new home.

Conventions and Campaigns:

The 2013 FASNY Convention will be in Albany, NY on August 20-23, 2013

Topics:            Mr. R. Pfersick

“Working on it.”


FASNY:            Mr. D. Sweet

Mr. D. Sweet reported of the “Recruitment Efforts” of FASNY. There are Scholarship Grants and the Grants available to the Fire Service Departments that were all but destroyed by the “Super Storm Sandy”. For further information regarding the report and remarks of Mr. D. Sweet, please visit the FASNY web site at www.FASNY.com  (it is a very comprehensive web site and well worth the effort)

WNYVFA:            Mr. K. Fuller

No report at this time.

NCNYVFA:            Mr. G. Burris

The complete report in attached to these minutes and can be accessed at the Association web site www.mcvfa.com.


Chaplains Association:            Mr. R. Pfersick

No report at this time.

Coordinators Office:            Mr. S. DeRosa

No report at this time.

County Fire Chiefs:            Mr. A. Sweet

The report is attached to these minutes and can be accessed at the Association web site www.mcvfa.com.

Finger Lakes Burn Association:

No report at this time.

Fire Advisory Board:            Mr. L. Ritz

Mr. L. Ritz supplied a complete report of the meeting.  It is attached to these minutes and can be accessed at the Association web site www.mcvfa.com.

Fire Districts:

No report at this time.

Fire Marshals:            Mr. C. Dunn

The complete report is attached to these minutes and can be accessed at the Association web site www.mcvfa.com.

Firemen’s Home:            Mr. A. Way

Mr. A. Way, Home Trustee supplied a complete report.  It is attached to these minutes and can be accessed at the Association web site www.mcvfa,com.

Safety Officersand State Fire Police had no reports at this time for a variety of reasons.


There were no Battalion Reports given at this time.


The Association President:            Mr. Glenn Klingenberger

Mr. G. Klingenberger reported that he has, with Director Approval, retained a new attorney to represent the Association.  The fee schedule was discussed and met with the approval of the Directors and there will be more on this subject when it becomes available.  He is also a firefighter and well acquainted with the laws governing the Fire Service and its representing Associations.

Mr. G. Klingenberger then discussed the dates and locations of the 2013 meetings of the Association and there is a list available this evening for attendees.

1st Vice President:            Mr. Louie LeonE

Mr. L. Leone discussed a booklet he has been designing/putting together outlining various descriptions of the activities of the Association and the names of the officers, etc.  The set up charge was discussed and it was agreed that it was a good idea and it will go forward with an additional three estimates to satisfy current business models.  Until these estimates are received, the project will be tabled.

2nd Vice President:            Mr. Dale Nesbitt

No report at this time.


None brought to the floor.


None brought to the floor.


The MCVFA Strategic Plan will be discussed at a future Directors Workshop Meeting.


The financial obligations of the Association were read by The Treasurer, Mr. William Nichols and with no discussion, were approved for payment on a motion made by Mr. R. Diehl and a 2nd by Mr. K. Fuller.


Long time Association Member Mr. William Schlegel is now at the Fairport Baptist Home for treatment.  Mr. and Mrs. Larry Zarnstorff are both patients at St. Mary’s Hospital for treatment.  Cards will be sent to these members.  Further updates will be shared as information becomes available.


None brought to the floor at this time.

The Coffee and Donuts were supplied to this evening’s meeting at a reduced price arranged by the Association President, Mr. Glenn Klingenberger.

With no additional business brought to the floor by the attendees, there was a motion called for to adjourn the Quarterly Convention.  1st by Mr. R. Chichester.  2nd by Mr. K. Fuller.


Time of adjournment…………10:00 PM

Members signed in……………24


Respectfully Submitted,



J. K. Walsh

Sec. /MCVFA (Inc.)