Minutes > March 28, 2013 BOD Meeting MInutes

March 27, 2013

The previously scheduled meeting of The Board of Directors of the Monroe County Volunteer Firemen’s Association, Inc. was called to order at 7:00 PM.  The meeting was located at the Combined Training Center, Room 117 B, 1190 Scottsville Road, Gates, NY.  The meeting was chaired by the Association President, Mr. Glenn E. Klingenberger.

The assembly was led in the Pledge of Allegiance to the American Flag and a moment of silence was observed for the deceased members of the Association.  There was also a short prayer for guidance for the deliberations to follow.

With the taking of the roll call…it was determined that a quorum existed to conduct all business brought to the floor by the attendees.


There were no bills presented to the Secretary at this time and several pieces of communications were dealt with and passed to the appropriate members for their future workflow and action.

Treasurer’s Report:            Mr. W. Nichols

Mr. W. Nichols had previously emailed the complete Treasurer’s Report to the Directors and there were no questions or comments regarding this current report.  There was a motion called for to acknowledge this report as received.  1st by Mr. A. Way.  2nd by Mr. R. Diehl.  The vote was unanimous by voice acclimation. No dissent was noted at this time.

Audit, Budget and Finance, Investment Advisory and Yearbook Fundraising had no report at this time.

Membership:            Mr. W. Nichols

There are 1,060 members and 35 organizations listed as paid current.


Banquet Committee:            Mr. L. LeonE

The annual banquet will be held on May 4, 2013 at the Green Lantern Party House located in Fairport, NY.  The cost is $30.00 per ticket.  Attitude adjustment…6:30 PM…Dinner 7:30 PM.

Constitution and Bylaws:            Mr. D. Nesbitt

Please refer to attached report which can be found at the Association’s web site at www.mcvfa.com.


EMS Committee:            Ms. D. Pfersick, RNC

The recently-held meeting on Long Island was a great success as was the gathering held in Montour Falls, NY.  There are new criteria regarding testing and training within NYS and they can be accessed at the New York State Department of Health web site www.nysdoh.gov.

Explorers:            Mr. R. Pfersick

There will be a bus trip to the FASNY Convention to be held in Albany, NY August 20-23, 2013.  There will be more information available as plans fall into place in the future.

Fire Prevention Education/Essay Contest:            Mr. A. Way

The project is now over.  All that’s left are several odds and ends.  The project was again a “Great Success” and all that worked on its goals were thanked for their efforts.

Nominations:            Mr. G. Burris

The Nomination Slate is attached to these minutes as a sample ballot. They can also be reviewed at the Association web site www.mcvfa.com.

Historical, Legislative, Public Relations and Resolution Committees had no report at this time for a variety of reasons.

Steering Committee:            Mr. D. Sweet

They will be meeting April 3, 2013.

Topics:            Mr. R. Pfersick

There was a general discussion regarding past topics and ideas for the future.


FASNY:            Mr. D. Sweet

It was reported sadly that Mr. Richard Webster, a member of the Board of Directors of FASNY passed away on March 12, 2013.

Recruit New York State will be getting underway in April.

Legislative updates are scheduled for 12 noon on April 14th in Caledonia, NY and April 21st in Fairville. NY. …Time reported is 12:30 PM.

Don’t forget to get the complete FASNY Legislative information by visiting the FASNY Site at www.fasny.com

WNYVFA:            Mr. K. Fuller

Next meeting is scheduled for April 14, 2013, time…2:00 PM in Caledonia, NY.


No report at this time by Mr. G. Burris.


Chaplains, County Fire Police, Fire Districts and Fire Marshals had no report at this time for a variety of reasons.

County Fire Chiefs:            Mr. A. Sweet

Their next meeting will be in Hamlin, NY on May 8, 2013.  June 13, 2013 will be the Quarterly Meeting.

Finger Lakes Burn Association:

No report at this time.

Fire Advisory Board:            Mr. L. Ritz

Mr. L. Ritz reviewed several points of the report with the assembly and the complete report is attached to these minutes and can be accessed at the Association at www.mcvfa.com.

Firemen’s Home:            Mr. A. Way

The current census is 68.  There are 2 applications being considered at this date for admission to the home.

Safety Officers:

No report at this time.

State Fire Police:

They just had their spring meeting.  The Convention is scheduled to be held in May.


There were no Battalion Reports at this time.


The President:            Mr. Glenn E. Klingenberger

Mr. G. Klingenberger reported that he attended a meeting of the Brockport Fire Department and presented two (2) fifty (50) year certificates.  Our own Alan Way was one of the firefighters so honored.

1st Vice President:            Mr. Louie LeonE

Mr. L. LeonE reports that he will be sending out letters regarding the award he manages.  They will be going out soon.

2nd Vice President:            Mr. Dale Nesbitt

No report at this time.


None brought to the Floor.


There was a discussion of changing the date, day and time of the annual Christmas Meeting of the Association.  It was agreed that the prior time and day isn’t convent for many members.  There was no action taken at this time but it now an active item for future discussion and possible changes.

The Health Fair is “Fluid” as to location and date.  However there will be one this year.  Venue will either be the Dome Arena or someplace in the Kodak Area now known as “Tech Park”.  There will be more on this project as information becomes available.

The subject matter then shifted to discussion of the “Strategic Plan”, moderated by the Messer’s A. Sweet and L. Ritz

The Steering Committee’s future role in the Association: Mr. D. Sweet, the Co-Chairman requested that any discussion regarding the Steering Committee be held in abeyance until he meets with his committee in the near future and reports back to the Directors any results of his committee’s discussion.

There followed was a wide ranging discussion covering both positive and negative features of this and other firematic groups within the Fire Service community.  There were generalized comments from the attendees and there will be future discussions regarding this plan as it pertains to the present and future conduct of this Association.

This was the first formal discussion of the plan and it would be unfair and premature to report any changes to the business plan of the Association at this time.

However, it’s a start and the membership will be informed as to any changes to the Association and its future role within the Fire Service community.  And one of the stated comments is that the Strategic Plan is not a “Hatchet Job” on the Association.  Its foremost goal is to improve the business plan of the Association to benefit the members and its stated goals.


Nothing reported at this time


Thanks were offered to Mr. G. Klingenberger for his going to the Brockport Fire Department Meeting to award the two (2) fifty (50) year certificates.

With no additional business brought to the floor by the attendees…There was a motion called for to adjourn the meeting pro-forma.  Motion was made by acclimation.  2nd by the same acclimation.  The motion was carried by voice acclimation from the floor.

The Chaplain, Mr. R. Pfersick offered a Closing Benediction.

The meeting was adjourned.

Time: 8:50 PM.


Respectfully Submitted,


J. K. Walsh

Sec. /MCVFA (Inc.)