Minutes > May 29, 2013 Board of Directors Meeting Minutes

May 29, 2013

The previously scheduled meeting of the Monroe County Volunteer Firemen’s Association Inc. was called to order by the Association President, Mr. Glenn E. Klingenberger at 7:00 PM in Room 103 of the Combined Training Facility, 1190 Scottsville Road, Gates, NY.

The assembly was led in the Pledge of Allegiance to the American Flag and a short prayer was offered for guidance.  There was a moment of silence observed for the deceased members of the Association.

With the taking of the roll call….it was determined that a quorum existed to conduct all business brought to the floor by the attending Directors and Delegates.

The minutes of the previous Directors Meeting were approved as to form and content on a motion called for by the Chair.  Motion made by Mr. A. Way.  2nd by Mr. R. Diehl.  The motion was carried by voice vote.  There were no dissenting votes cast.


Treasurer’s Report:            Mr. W. Nichols

Mr. W. Nichols rose to state that the report material was previously emailed to the Directors and the figures were current and complete.  There was a motion called for by the Chair, Mr. G. Klingenberger to acknowledge the report of Mr. W. Nichols as accepted.  The motion was made by Mr. R. Diehl and the 2nd was expressed by Mr. K. Fuller.  The motion to acknowledge the Treasurer’s Report was by voice vote.  There were no dissenting votes cast.

Audit Committee:

No report at this time.

Budget and Finance:            Mr. R. Diehl

There will be a meeting of this Committee sometime in June of 2013.


The following Committees and Organizations had no report at this time for a variety of reasons: Historical, Legislative, Nominating, Public Relations, Resolution, Steering, Hospitality, Conventions and Campaigns, FASNY, Chaplains, Coordinators, County Fire Police, Finger Lakes Burn Association, Fire Districts, Fire Marshals, Firemen’s Home, Safety Officers and State Fire Police.


Fire Prevention Education/Essay Contest Committee:            Mr. A Way

Mr. A. Way provided a complete “Final Report” of the Committee’s labors.  The contest was largely a great success due to the steady work of this Committee, chaired by Mr. A. Way.  They were given a well-deserved round of applause.  (Well Done, Alan!)

The report is attached to these minutes and can be accessed at the Association web site www.mcvfa.com.

Constitution and Bylaws:            Mr. L. Hicks & Mr. D. Nesbitt

Mr. L. Hicks discussed several changes to the Constitution and Bylaws and stated that there is a particular section that places our past and present Association Presidents in “Legal Jeopardy”.  The discussion was regarding 501(C3 & C4) regulations.  There will be much more on this matter as information is advanced by the Committee.  There followed a sometimes contentious discussion of the work of the Committee regarding its time frames and material in keeping with the goals of the Association.  There was a discussion of a request to add two additional members to the Bylaws Committee.  This brought strenuous disagreement from the Committee Chairperson.  There was talk of them meeting at 7:30 AM for their business meetings.  After a long discussion of the appointments of additional members to the Committee, it was agreed that Mr. John Grandusky be added to the Bylaws Committee for some much needed experience that he brings to the Committee via many years of work on behalf of Fire Service organizations.  The entire subject has been pended for further study and evaluation.

Mr. J. Grandusky rose to discuss the changes proposed with the possible future ramifications that may be both positive and negative in nature.

The status of this project remains very much in flux and it portends to be a long standing project that needs to be examined in a cooler atmosphere.

Article Six, (6) and Article Four, (4) changes were read and also discussed with no action taken due to the contentious climate at this time.

Explorers:            Mr. R. Pfersick

Mr. R. Pfersick discussed the “Youth in the Fire Service” scheduled for August 22, 2013 at the FASNY Convention in Albany, NY.  There will be a bus trip scheduled for this event and it is an approved item in the MCVFA (Inc.) Budget.  The time frame discussed is two (2) days on the road for those Explorers attending.  Lunch will be provided and Certificates will be awarded.  

May 18, 2013 saw the Annual Explorers Competition at the Henrietta Fire Training Ground.  It was well attended.

May 17, 2013 was the Explorers Dinner.  It was held at the Burgundy Basin Party House.


Banquet:            Mr. L. LeonE

The Banquet was held on May 5, 2013 at the Green Lantern Party House in Fairport, NY.  There were 55 paid attendees.  There were several questions asked and comments made regarding the banquet.  The Banquet Chairman had no report at this time and the subject was pended for a future discussion.

Health Fair:            Mr. R. Chichester

Mr. R. Chichester rose to state that there will be a Health Fair this year.  The scheduled date is for October 10, 2013 and it will be held at the Dome Arena.  There will be more information on this event as it is made known to the exhibitors and participating organizations.


New York State Senator, the Hon. Ted O’Brien, will be the Association Guest Speaker at the next Quarterly Convention (June 27, 2013) to be held at Henrietta Fire Department House #1 on East Henrietta Road.


WNYVFA:            Mr. K. Fuller

Their next meeting is scheduled for June 9, 2013 in Caledonia, NY.

NCNYVFA:            Mr. G. Burris

June 15, 2013 is the date reported for their Convention in Fairville, NY.

News of Note from NCNYVFA – The Rush Fire Department awarded Mr. Alvin Sweet a Sixty (60) Year Certificate of active service to his department.

County Fire Chiefs:            Mr. J. Grandusky

October 10, 2013 will see the Monroe County Fire Service Appreciation Dinner at the Diplomat Party House located on Lyell Avenue.

Fire Advisory Board:            Mr. A. Way

The report is attached to these minutes and can be accessed at the Association web site www.mcvfa.com.


Battalion 1:

As a whole, they are looking into “On duty Deaths” – a very important topic and one not given the attention it is due.

Battalion 2:

Walker, Hamlin and Morton are still suffering “Growing Pains” in their new situation.

Battalions 3, 4 and 5:

No reports.


The President:            Mr. Glenn E. Klingenberger

No report other than the subjects covered earlier.

The 1st Vice President:            Mr. Louie LeonE

Mr. L. LeonE reported that the MCVFALA will be having a Picnic Dinner on June 5, 2013 in Webster, NY at 172 Sanford Street.  Attendees are requested to bring a dish to pass and table settings for individual use.  6:30 is the time of this great event.

The 2nd Vice President:            Mr. Dale Nesbitt

No report at this time.


Under this heading, the newly purchased MCVFA (Inc.) window stickers were passed out to the attendees.

It was reported that the Recent Graduation Ceremony for new Firefighters was unattended due to a conflict of dates on the part of the Association President and Vice Presidents.

Printing for the Essay Contest will remain with the in-place vendor due to location and familiarization with the material used by the Committee.  Motion called for by the Chair.  1st by Mr. K. Fuller.  2nd by Mr. L. Hicks.  The motion carried with no comment by voice vote.


Mr. W. Nichols needs to move Association Funds from one account to another for fluidity of cash reserves.  There was no discussion and a motion was called for to accomplish this.  1st by Mr. L. Hicks.  2nd by Mr. J. Grandusky. The motion carried with no comment by voice vote.

Mr. W. Nichols then read the financial obligations of the Association and requested the ability to pay these obligations.  Motion was called for, with the 1st by Mr. L. Hicks and the 2nd by Mr. J. Grandusky.  The motion carried with an addendum of $200.00 to cover expenses related to Explorer days at the FASNY Convention.  With the addendum included, the motion was passed by voice vote.  There was no discussion or dissent noted at this time.

There was no additional business brought to the floor by the attendees.  There was a motion called for to adjourn the Directors meeting by Mr. K. Fuller.  2nd by Mr. R. Diehl.  The motion carried by voice acclimation.

There was a short Benediction prayer offered by the Association Chaplain, Mr. Royer Pfersick.

Time of Adjournment…….9:10 PM


Respectfully Submitted,


J. K. Walsh

Sec. /MCVFA (Inc.)