Minutes > June 27, 2013 Quarterly Meeting

June 27, 2013

The Quarterly Convention of the Monroe County Volunteer Firemen’s Association Inc. was called to order at the Henrietta Fire Department Station #1, located at 3129 East Henrietta Road, Henrietta, NY.

After a well planned and executed dinner of Roast Pork with all the trimmings prepared by the staff of the Fire Department, the Kitchen Staff was afforded a round of applause for their great work on behalf of the guests of the Association, the Directors and Committee Chairpersons.

With the taking of the roll call it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

The Convention attendees were welcomed to the Henrietta Fire Department by Mr. Richard Diehl (his wife, Marilee was a chef), Association Director of the 5th Battalion and the guests were welcomed to the Convention by the Association 1st Vice President, Mr. LouiE LeonE.

The Convention’s Guest Speaker was the Honorable Ted O’Brien, New York State Senator, who gave a brief and informative talk on the “Pending New York State Legislative Items of Interest to the Fire Service”.  Mr. O’Brien’s short talk was both entertaining and relevant to the attendees and was well received.  Also accompanying the Senator was his Director of Communications, Mr. Thomas Morrissey.

At the conclusion of the Senator’s presentation, there was a question and answer period that proved to be both informative and interesting.  All in all, the presentation was enjoyed by the attendees.

Report of the Secretary:

There were no communications received by the Secretary at this time.


Treasurer’s Report:            Mr. W. Nichols

The Treasurer had previously sent the complete financial report to the Directors by email, and there were no questions asked of Mr. W. Nichols at this time.  There was a motion called for by the Chair, Mr. G. Klingenberger to acknowledge receipt of the Treasurer’s report.  1st by Mr. J. Grandusky.  2nd by Mr. R. Patt.  The motion was carried by voice acclimation from the floor.  There was no dissent noted.

Mr. W. Nicholas did make note that money was coming in from the fund drive.



Constitution and Bylaws:            Mr. D. Nesbitt

No report at this time.

Audit Committee:

No report at this time.

Membership:            Mr. W. Nichols

There are 1400 paid members as of this date.

Emergency Medical Service:            Ms. D. Pfersick, RNC

The complete report is attached to these minutes as a hard copy and can be accessed at the Association web site www.mcvfa.com.

There was an item discussed by Ms. Pfersick that requires immediate attention.  The EMS Advisory Board has been meeting during the work day, thus making it impossible for the EMS Volunteers to be leaving their jobs to attend these meetings that discuss most important issues impacting all persons needing EMS.  There was a suggestion made that the Association Secretary send a letter to the EMS Board asking that the meetings be held at a convenient time for all EMS interested persons.  This was put into a call for a motion by the Chair.  1st by Mr. A. Way.  2nd by Mr. J. Grandusky.  The motion was accepted by the assembly by voice acclimation from the floor.  Mr. J. Grandusky requested a copy of this letter to report on the situation to the M.C. Chiefs Association.

As an aside:

Mr. G. Klingenberger stated that the project of being reimbursed by the insurance policy and bond covering the Association’s past fund raising concern has borne fruit…due to the persistence of Mr. Chris Dunn, (Past President of the MCVFA) and his attention to detail.  The check payable to the Association was sizable and will go a long way in furthering the programs and projects of the Association.

Congratulations are due and in order to Mr. C. Dunn for his service to the Association.

Budget and Finance:            Mr. R. Diehl

“On schedule” and the outlay of funds are within the budgeted amounts.

Investments Advisory:            Mr. R. Diehl

The investments are making a steady income and the bonds are doing slightly less in accruing reserves.

There will be a Budget Meeting scheduled for some time in September and all requests for MCVFA money for various projects have to be in Mr. R. Diehl’s hands by August of this year to be considered in September at the Budget Meeting.


Explorers:            Mr. R. Pfersick

There have been only two (2) requests for the bus trip to the FASNY Convention in Albany NY in August.  The result being the bus has been cancelled and the plan now is to seek transportation to the Convention by other means…such as a Fire Department van.  Mr. Pfersick will be working on this problem and will have information as it becomes available.

Fire Prevention Education:            Mr. R. Chichester

The application for the Health Fair has been sent in by Mr. R. Chichester and there was conversation of joining in with the Monroe County Sheriff’s Office in the Yellow Dot Program.  Mr. L. LeonE will be contacting the Sheriff for further information…that will be shared with the Directors as it comes back to the Association.  The Health Fair is scheduled for October and will be held at the Dome Arena.

Fire Prevention Essay Contest:            Mr. A. Way

Mr. A. Way gave a general discussion on the wrap up of the year’s effort.  It was a great success and there are ideas out there for next year’s program.  The theme will be “Prevent Kitchen Fires”.  Mr. A. Way again thanked all those who helped on this project.


No report at this time.

Legislative:            Mr. D. Sweet

Mr. D. Sweet rose to give a complete and detailed report on the legislative activity of interest to both FASNY and the Fire Service.  The material he discussed is attached to these minutes and can be accessed at the Association Web Site www.mcvfa.com.

Nominating Committee:

No report at this time.

Public Relations:

No report at this time.

Resolution:            Mr. R. Pfersick

The names of the deceased members of the Association who passed since the last Quarterly Convention were read by Mr. R. Pfersick and the bell was rung for each name to signify their “Last Alarm”.  A short prayer was then offered by Mr. Pfersick on their behalf.

Steering Committee:            Mr. D. Sweet

Mr. D. Sweet, Committee Co-Chair, again rose to discuss the candidates for FASNY Office.  It was in the form of a resolution and there was a motion to approve this item to be sent to the Secretary of FASNY for election at the FASNY Convention to be held in Albany, NY in August.  This item is to be sent to the FASNY Secretary with a cover letter.  There was a motion called for by the Chair to send this information to the FASNY Secretary.  1st by Mr. D. Sweet.  2nd by Mr. W. Kramer.  The motion carried by voice acclimation.  There was no discussion of the names put forth in the resolution.

Convention and Campaigns:

No report at this time.


FASNY:            Mr. D. Sweet

Mr. D. Sweet discussed the legislation covering sex offenders.  It seems the Department Fire Chiefs want the final word on if they are allowed to join a Fire Department.  (This may be due to the multiple levels of sex offense now used, which determine the seriousness of the offender/offence, etc.)  The general consensus is: not ever a member of a Fire Department. 

Also FYI…FASNY no longer is involved in the Poster contest thing, or videos or Essay contests.

Also discussed were the dinner tickets for the FASNY Convention “Past Presidents Dinner”.  The tickets are $55.00 each and will be available for eligible persons.  A companion ticket will be the responsibility of the attending eligible person.

Mr. D. Sweet requested a motion to set the ceiling for ticket expenses.  The spoken amount was $550.00.  There was a motion to accept this figure.  1st by Mr. A. Way.  2nd by Mr. R. Diehl.  The motion carried with no discussion.

For the record:

The FASNY Convention will be held in Albany, NY.  Date(s) are August 20-23, 2013….Location…. The Desmond Hotel on Shaker Road.  Youth Day will be on the Thursday at the Convention.  And the registration is “Kind of slow”.


No report at this time.

WNYVFA:            Mr. K. Fuller

The Convention will be held July 24-27, 2013 in Caledonia, NY.

Mr. K. Fuller was re-nominated to serve as Trustee to the WNYVFA.  This was on a motion called for by the Chair.  1st by Mr. A. Way.  2nd by Mr. L. Hicks.  The motion carried with no discussion on a voice vote.  There was no dissent.

Mr. K. Fuller reported the Churchville Fire Department will have their tent at the Convention.  All visitors to the Convention are welcome to stop in for a bit of rest and conversation.  As always….The Churchville welcome mat is out.  The Steering Committee and then the Convention attendees have endorsed Mr. Kenneth Fuller to serve as Trustee to the WNYVFA.  A letter will be sent to the WNYVA Nominating Committee Chairperson, Mr. Forrest Skelton, informing him of this action.

NCNYVFA:            Mr. G. Burris

Their Convention was held on June 15, 2013.  It was a great success.  Their next meeting is to be held at West Webster on September 22, 2013.




No report at this time

Coordinators Report:

No report at this time.

County Fire Chiefs:

The Chief’s Equipment Show and Steak Roast will be held this year at the Barnard Exempts Club on August 14, 2013.  The tickets are $25.00 each.

Finger Lakes Burn Association:

No report at this time.

Fire Advisory Board:

They are on summer break.

Fire Marshals:

No report at this time.

Firemen’s Home:            Mr. A. Way

The census is 68 at this time.  There is one pending application to the home….The gentlemen is 102 years old.  The Soft Ball Tournament is scheduled for the 1st week of August, (2013).


There were no pressing Battalion Reports from any of the 5 Battalions represented at this time.


The President:            Mr. Glenn E. Klingenberger

Other than what was covered this evening…No report at this time.

The 1st Vice President:            Mr. LouiE LeonE

No report at this time.

The 2nd Vice President:            Mr. Dale Nesbitt

No report at this time.


There was none reported from the floor.


There was none reported from the floor.


No reports at this time.



There was a motion called for by the Chair to pay the outstanding bills of the Association.  1st by Mr. R. Diehl.  2nd by Mr. R. Chichester.  The motion was carried by voice acclimation from the floor.  There was no dissent noted.  Mr. W. Nichols, the Treasurer, proceeded to list the outstanding obligations of the Association to be paid as soon as possible.


None reported.


The nominations for the Ray Emma Award are due by the Chief’s Equipment Event…August 14, 2013.

With no additional business brought to the floor by the attendees, there was a motion called for by the Chair to adjourn the Quarterly Convention Meeting.  1st by Mr. A. Way.  2nd by Mr. R. Diehl.

The Closing Benediction was offered by the Association Chaplain, Mr. Royer Pfersick.

Time of adjournment….2155 Hrs.

Members signed in….27



Respectfully Submitted



J. K. Walsh

Sec. /MCVFA (Inc.)