Minutes > October 16, 2013 Board Workshop

October 16, 2013

The Workshop Meeting of the Monroe County Volunteer Firemen's Association Inc. was called to order by the Association President, Mr. Glenn E, Klingenberger at 7:02 PM at the Combined Training Center,  Rm. 117-A,  located at 1190 Scottsville Road, Gates, NY on the above date.

The Opening Prayer for Guidance was offered by Mr. Alan C. Way and the assembly was led in the Pledge of Allegiance to the American Flag by Mr. Glenn E. Klingenberger.

With the taking of the roll of current directors, it was determined that a quorum existed with which to conduct all business brought to the floor by the attending Directors.

The minutes of the previous meeting were approved as to form and content on a motion called for by the Chair of this meeting, Mr. G. Klingenberger.  1st by Mr. A. Way.  2nd by Mr. R. Diehl.  The motion was carried by voice acclimation from the attending Directors.  There was no dissent noted.


Treasurer's Report:Mr. W. Nichols

Mr. W. Nichols rose to state that the complete Treasurer's Report had previously been emailed to the appropriate members for their review and questions, (if any) at this meeting.  There were no comments regarding this report by Mr. W. Nichols and there was a motion called for to acknowledge receipt of the Report of the Treasurer.  1st by Mr. D. Sweet.  2nd by Mr. G. Burris.  The motion carried by voice acclimation from the attending directors.  There was no dissent noted.

There was a short discussion initiated by this report regarding a new letterhead that contains the information that is sent out to the membership with information regarding the current dues.  The reception of this aside was positive in nature from the general comments made regarding this news.

Mr. W. Nichols did note that there was a funds transfer made in the near past to improve the financial picture of the Association.  The entire process with the amounts and locations were discussed at length with the directors.

Mr. W. Nichols also reported that there is a “New Fund” in the Association portfolio.  There was a discussion revolving around the new fund...and the comments were all positive as to the new addition.


Please note that the Yearbook, Banquet, Explorers and Constitution and Bylaws Committees had reports that needed to be discussed at this time.  Other Committees will report at the Quarterly Convention, to be held October 24, 2013.


The fund drive is still in operating mode and is due to terminate on December 31, 2013.

The Yearbook will be published after April 2014, to reflect changes to current information resulting from the upcoming elections.  Such information could be of no value if published in the year 2013.

Banquet Committee:Ms. E. Schoff

Ms. Schoff has started to seek a venue for the Spring Banquet (date to be determined).  She did contact one local establishment, but the price quoted was a bit high.  It was agreed that further venues be explored for both menus and prices.  There will be more information shared as it becomes available.

Mr. L. LeonE has asked to be relived of the Chairmanship of this Committee for personal reasons.  His action was accepted with regrets and thanks for his service to the committee. 

Constitution and Bylaws:Mr. D. Nesbitt

Mr. D. Nesbitt rose to discuss a possible change to the makeup of the “Standing Committees” of the Association with the view of streamlining the ongoing work of the Association.  Mr. D. Nesbitt suggested the merging of the Bylaws and the Strategic Planning Committees.  He stated the reasoning for this move and it evoked a lively discussion by the attendees both pro and con.  Past President Mr. C. Dunn gave a brief description of future work of a merged entity and it was stated by Mr. C. Dunn that it may well turn out to be a wise move.

There followed a motion called for by the Chair to put it to an up or down vote of the Directors.  The motion was made by Ms. D. Pfersick to combine the Bylaws and Strategic Planning Committees into one entity with one Committee Chairperson.  2nd by Mr. L. Hicks.  The motion carried by voice acclimation from the floor. There was no dissent or abstentions noted or recorded.

Explorers:Mr. G. Klingenberger for Mr. R. Pfersick

Their next meeting will be November 14, 2013 in Spencerport, NY.  They are referred to as “MCFEA” (Monroe County Fire Explorers Association).

There was a discussion of meeting notifications to members.  Mr. C. Dunn stated that it's a waste of money sending post cards to people who set the dates of the meetings.  With emails, minutes of meetings and membership card listing of meetings, it was felt that this is a duplication of efforts in the notification process.  He therefore asked for an eligible member to initiate a motion to curtail the use of post cards to Directors, Officers and others to be determined at a later date in consultations with the Secretary.  Motion was made by Mr. A. Way.  2nd by Mr. D. Nesbitt.  The motion carried by voice acclimation.  There was no dissent noted at this time.

There was also a motion made to curtail and eliminate from the minutes “Attachments” that are can be easily obtained from other sources; i.e., WNYVFA minutes, NCNYVFA minutes, Legislative information that can be accessed at the FASNY site and other discussed material.  The reason being that some meeting minutes have fifteen (15) pages of attachments attached to four (4) pages of MCVFA (Inc.) minutes.  Motion was made to agree. 1st by Mr. L. Hicks.  2nd by Mr. R. Diehl.  The motion carried by voice acclimation.  There was no dissent noted.

General Issues before the Directors for action:

A Card of Sympathy was sent to Major Steven Koster, Monroe County Sheriff’s Office, following the death of a family member.

Mr. L. Leone reported that there were two (2) tables of MCVFA (Inc.) attendees at the Awards Banquet.  A great time was had by all.  Mr. Alan C. Way was awarded the Raymond Emma Award for Fire Safety Education.

There was a discussion of the unused ticket reserved for Ms. Elayne Schoff who missed the Awards Banquet due to injury to her foot.  It was agreed that Ms. Schoff will not be responsible for the payment of the ticket.  Motion by Mr. D. Nesbitt.  2nd by Mr. A. Way.  Motion carried by voice acclimation.  There was no dissenting votes cast.  Motion carried.

The Slaughter-Schumer Legislation regarding the payment of donated funds to the families of the two West Webster Fire Fighters killed in the line of duty on December 24, 2012 was discussed.  The MCVFA (Inc.) has gone on record as supporting this legislation and the Association President, Mr. Glenn E. Klingenberger has sent letters to leaders of both houses of the Federal Legislature in Washington, DC supporting the above mentioned legislation to facilitate the speedy release of the above noted funds.

Mr. Alvin Sweet received the Michael Sadden Award for his sixty, (60) years of service to the fire service and the citizens of his community.

December 11, 2013 is the date of the Association Christmas Meeting.  The location will be Carmestra's Restaurant located on Canning Street in Hilton, NY.  The festivities will get underway at 6:00 PM with an “Attitude Adjustment Hour”, with dinner to commence at 7:00 PM.  The cost will be $15.00 per attendee.  (Santa of course eats at no cost.)  (The Real Santa.)  A list of possible guests was discussed by the Directors.

Mr. D. Sweet discussed the “Exempt Organizations: Nonprofit Revitalization Act of 2013 (713)”.  This most important item is attached to these minutes and shall be posted on the Association web site. www.mcvfa.com

With no additional business brought to the floor by the attendees....there was a motion called for by the Chair to adjourn the Directors Workshop Meeting of the MCVFA (Inc.).  Motion made by Mr. D. Sweet.  2nd by acclimation.  Motion carried by acclimation.  Time 8:45 PM.

Respectfully Submitted,

J. K. Walsh

Sec./MCVFA (Inc.)