Minutes > October 24, 2013 Quarterly Meeting

October 24, 2013

The Quarterly Convention of the Monroe County Volunteer Firemen’s Association, Inc. was called to order by the Association President, Mr. Glenn E. Klingenberger at 1900 Hrs. at the Combined Training Center located at 1190 Scottsville Road, after a light snack of donuts, cider and coffee.

The assembly was led in a short prayer for guidance by the Association Chaplain and the members present recited the Pledge of Allegiance to the American Flag.

Mr. L. LeonE welcomed the attending guests of the Association and Mr. G. Klingenberger introduced the “Topic” Speaker, Ms. Amy Burdett, RN who gave an informational talk and video presentation of the “Phoenix Fire Camp for Females in the Fire Service”.  Her talk was at the same time entertaining and very informative….giving a close look at the problems and challenges women face in the Fire Service.  The presentation was well received by the attendees and it’s hoped that the female members of the service do nothing but increase over the coming years.  With the service of ladies like Ms. Burnett, the future is indeed bright for future female recruitment.

With the taking of the roll call, it was determined that a quorum existed to conduct any business brought to the floor by the attendees.


There was a Thank You card received from Mr. Thomas Eiswerth for the Mass Card sent to the family due to passing of Ms. Andy Eiswerth.


Treasurer’s Report:            Mr. W. Nichols

Mr. W. Nichols had previously emailed the Treasurer’s Report to the Directors and other persons involved in the finances of the Association.  There was no discussion at this time noted from the floor.  There was a motion called for to acknowledge receipt of the Report of the Treasurer.  1st by Mr. J. Grandusky.  2nd by Mr. K. Fuller.  The motion to accept was by voice acclimation from the floor.  There was no dissent or abstentions noted at this time.  The motion carried.

Audit Committee:

There was no report from the Audit Committee at this time.


Budget and Finance:            Mr. R. Diehl

The report will be given under “New Business”.

The following Committees, Delegates, and Representatives had no report at this time for a variety of reasons: Public Relations, Hospitality, Conventions and Campaigns, FASNY, Coordinators Office, Finger Lakes Burn Association, and Battalion Reports.

Investments Advisory:

Investments are doing ok all things considered.

Yearbook and Fund Raising:            Mr. W. Nichols

There is still activity from the fund raising company.  The returns are well within projected amounts.

Membership:            Mr. W. Nichols

Mr. W. Nichols states he’s waiting for some information from FASNY.  When it’s received, the information will go out to the membership.


Banquet:            Ms. E. Schoff

Ms. E. Schoff reports she has been in touch with several venues to host the Spring Banquet.  Her recommendation is that it be held at “Nick’s Sea Breeze Inn”.  The menu seems to be very nice and the reputation of the Inn is excellent with a good record of service to groups such as this Association.  There will be more information forthcoming in the next couple of months and the initial cost per ticket is $25.00.

Constitution and Bylaws:            Mr. D. Nesbitt

Mr. D. Nesbitt rose to discuss the merging of the Bylaws and Strategic Planning Committees as a way to streamline the changes to the bylaws of the Association.  There was no discussion noted from the floor at this time.

Emergency Medical Service:            Ms. D. Pfersick, RNC

The FASNY EMS Conference is to be held on Long Island on February 14, 2014.  There will be the NYS EMS Seminar to be held in Montour Falls, NY in the 2nd week in March 2014.

Explorers:            Mr. R. Pfersick

Their next meeting is scheduled for November 14, 2013 in Spencerport, NY.

Fire Prevention Education and Essay Committee:            Mr. G. Klingenberger

            For Mr. A. Way

All essay material is out to the participating schools.  The contest has been extended one week due to the new school districts added to the ones already in the contest.  The contest will now end the 1st week in November.

The Health Fair recently held at the Dome Arena was a great success with good participation by members of the Association and some valued assistance from the Ladies Auxiliary.

Historical:            Mr. A. Sweet

Mr. A. Sweet is… “Still looking” for any old programs, lists, notices, etc. to catalog and archive for future enjoyment by fire service history buffs.  A great job is being done in saving this material.


Legislative:            Mr. D. Sweet

Mr. D. Sweet passed out copies of the FASNY Legislative Score Card and discussed a victory….The banning of Novelty Lighters.  Mr. D. Sweet then spoke on the status of several bills of interest to the fire service.

Also discussed was the up-coming Legislative Conference Schedule for the attendees in Albany, NY.  The venue is the Desmond Hotel.  The dates reported are November 2-3, 2013.

Nominating:            Mr. G. Burris

Mr. G. Burris rose to state the need for letters of endorsement for members running for office and he discussed the vacancy rate within the Association representing the Battalions.

Resolution:            Mr. R. Pfersick

Mr. R. Pfersick in his capacity as Association Chaplain read into the record the names of the recently deceased members of the Association and the alarm bell was rung for each name symbolizing their “Final Alarm”.  A short prayer was offered on their behalf.

Steering Committee:            Mr. D. Sweet

Mr. D. Sweet rose to state the action of the Steering Committee in advancing the MCVFA (Inc.) Candidate for the position of FASNY Director.  He cited the qualifications needed and the name of the candidate for this position being Ms. Diana Pfersick, RNC.  This was placed as a motion on the floor by Mr. G. Klingenberger and 2nd by Mr. R. Chichester.  The motion carried by voice acclimation.  There was no dissent or abstentions noted.

Topics:            Mr. R. Pfersick

“Working on it”.


WNYVFA:            Mr. K. Fuller

Their next meeting will be in St. Johnsburg, (Niagara County) on November 10, 2013.

NCNYVFA:            Mr. G. Burris

Their Convention is scheduled for June 7, 2014 in Benton, NY.

County Fire Chiefs:

Mr. G. Klingenberger rose to speak on the work done by the County Fire Chiefs in making the recently held awards banquet the success it was.  He stated that he and Mr. Louie LeonE, the Association 1st Vice President, thoroughly enjoyed working with them and hopes to work with them in the future.  

Fire Advisory Board:            Mr. L. Ritz

Mr. Ritz’s report has already been received and is posted on the Association web site www.mcvfa.com.  There was one statistic worth mentioning again from his report….that of referrals for juveniles being “Out of Sight”.

Fire Marshals:            Mr. C. Dunn

The end of 2014 will see a new set of fire codes and the battle for sprinklers in new home construction is still being waged by house construction companies.  The new wave of “Green Buildings” will have to conform to the current fire codes.

Firemen’s Home:            Mr. D. Sweet

“Business as usual” is the report at this time.  No news seems to be good news regarding the home.

Safety Officers:

Their last meeting of the year is scheduled for December 4, 2013, location TBA.


The Association President:            Mr. Glenn Klingenberger

Mr. G. Klingenberger reported on the recently sent letters to various Federal Representatives and Senators regarding the Schumer-Slaughter Bill to amend the tax code so the West Webster held funds can be dispersed to the families of the firefighters killed in the line of duty on December 24th 2012.  These funds are needed by the families and they are being held up by a tax code governing just who can be given these funds.  Hopefully this issue can resolve itself as soon as possible by speedy work of the House and the Senate….Time will tell.

The Association 1st Vice President:            Mr. Louie LeonE

Mr. L. LeonE had no report at this time.

The Association 2nd Vice President:            Mr. Dale Nesbitt

Mr. D. Nesbitt rose to state that the April 24, 2014 Quarterly Convention can be held at the Hilton Exempts.


There was a discussion initiated to pay the financial obligations of the Association.  The Treasurer, Mr. W. Nichols rose to list the current financial obligations of the Association and requested the authorization to disperse the funds.  This was put into a motion by Mr. K. Fuller and 2nd by Mr. R. Chichester.  The motion carried with no discussion by voice acclimation.


Mr. R. Diehl rose to discuss the 2014 Budget.  He spoke on the changes and the static funds allocated for the Association to function.  Particular notice was given to the amounts authorized and the actual amounts expended for various projects and functionality of the Association.  The recommendation of the Budget and Finance Committee is to ratify the new budget.  There was a motion requested to adopt the 2014 budget as discussed and recommended by the above mentioned committee.  The motion to accept was made by Mr. W. Kramer.  2nd by Mr. R. Chichester.  The vote was by voice acclimation.  There was no dissent or abstentions noted.  The motion carried.


Mr. D. Sweet discussed not for profit regulations as they pertain to the Association.

There was a Card of Sympathy sent to Mr. Brian Koster on the loss of his brother.

With no additional business brought to the floor by the attendees…there was a motion called for to adjourn the Quarterly Convention of the Association.  1st by Mr. K. Fuller.  2nd by Mr. R. Chichester.  The motion carried by voice acclimation.


Time noted            2100 Hrs.

Members signed in            27



Respectfully Submitted,



J. K. Walsh

Sec. /MCVFA (Inc.)