January 15, 2014
The previously scheduled workshop meeting of the Board of Directors of the Monroe County Volunteer Firemen’s Association, Inc. was called to order by the Association President, Mr. G. Klingenberger at 1902 Hrs. on the above date. The location of the meeting was the Combined Training Facility, Room 103, 1980 Scottsville Road, Gates, NY.
The assembly was led in the Pledge of Allegiance to the American Flag and a short private prayer was offered for guidance.
With the taking of the roll call it was determined that a quorum existed to conduct all business brought to the floor by the attendees.
The minutes of two previous meetings were approved as to form and content by a motion called for by the Chair, Mr. G. Klingenberger. 1st by Mr. A. Way. 2nd by Mr. R. Diehl. The motion carried by voice acclimation. The two minutes spoken of are December 21, 2013 and November 20, 2013.
COMMUNICATIONS TO THE ASSOCIATION:
There was a large volume of mail to discuss due to the fact the mail had not been picked up in some time. There were many advertisements for credit cards, cruises and other assorted unsolicited advertisements that were disposed of. However there were several bills that were passed of to the appropriate persons and there were several items that were read and discussed by the assembly. Of note: the current contract for the services of “Support Services of New York Inc.” was part of the large mail volume. The contract was discussed by the Directors present and it was decided to again use the services of the above mentioned fund raising company for at least the coming year. This action was agreed upon by a motion called for by the Chair, Mr. G. Klingenberger. 1st by Mr. R. Diehl. 2nd by Mr. A. Way. The motion carried by voice acclimation and one dissenting vote was noted.
Treasurer’s Report: Mr. W. Nichols
Mr. W. Nichols stated that the complete financial statement had previously been emailed to the Directors. When asked for comments or questions regarding the report….there were none vocalized at this time.
Mr. R. Diehl rose to discuss that the general financial health of the Association is in a positive condition. He then proceeded to discuss the need for new badges for incoming and present persons needing same. The result was the direction to order 5 new bullion thread badges as soon as possible. This was on a motion called for by the Chair, Mr. G. Klingenberger. 1st by Mr. R. Diehl. 2nd by Mr. R. Chichester. The motion was carried by voice acclimation. There were no dissenting votes noted.
The mail situation was discussed at great length and it was decided to secure a Post Office Box at the main post office on Jefferson Road and select several persons to get the mail on a regular basis and to fill out the necessary change of address cards. This was on a motion called for by the Chair, Mr. G. Klingenberger. 1st by Mr. R. Diehl. 2nd by Ms. D. Pfersick. The motion carried by voice acclimation. There was no dissent noted.
The Nominating Committee gave to the Secretary the current Committee Report and it is attached to these minutes and can be viewed at the Association Web Site. www.mcvfa.com
It was brought to the attention of the attending Directors that the “Yearbook” is due for publication in the very near future and there are some 8 or 9 discretionary pages within the publication that as yet have no message attached. It was decided to inform the various county organizations of their availability for their possible use. The copy price is $75.00 for a full page, $50.00 for a half page and $25.00 for a quarter page. A letter will be sent to the various county organizations informing them of this available space for their use. This decision was crafted into a motion called for by the Chair, Mr. G. Klingenberger. 1st by Mr. A. Way. 2nd by Mr. R. Diehl. The motion was adopted on a voice acclimation vote. There were no dissenting votes noted.
There was a motion called for by the Chair, Mr. G. Klingenberger to pay financial obligations of the Association. The Treasurer rose to enumerate the current bills to be paid. The motion to pay the bills was forwarded by Mr. A. Way. 2nd by Mr. R. Diehl. The motion carried with no discussion. There was no dissent noted.
With no additional business brought to the floor by the attending Directors…There was a motion called for to adjourn the Workshop Meeting. 1st by Mr. G. Burris. 2nd by Mr. R. Chichester. The motion carried by voice acclimation. There was no dissent noted.
Time: 2005 Hrs.
J. K. Walsh
Sec. /MCVFA (Inc.)