Minutes > February 26, 2014 Board of Directors Meeting

February 26, 2014

The regular meeting of the Board of Directors, Committee Chairpersons and Representatives of the Monroe County Volunteer Firemen’s Association, Inc. was called to order by the Association President, Mr. Glenn E. Klingenberger at 1902 hours.  The location of the meeting was Room 117 at the Combined Training Center located at 1190 Scottsville Road, Gates, NY.

The assembly recited the Pledge of Allegiance to the American Flag and a moment of silence was observed for the departed Members of the Association.

At this evening’s meeting, Mr. Chris Routier of the National Income Life Insurance Co. addressed the assembly on an insurance product previously adopted by the WNYVFA.  This Policy would cover the members of this Association with regards to accidental death (including homicide) and dismemberment.  The policy would be in force when approved by the Board of Directors following a recorded vote in the affirmative to the question.  His policy was explained to the Directors in great detail and following the presentation, there was a period of questions and answers regarding fine points of the policy.  Suffice to say, if there are any questions of future need of this benefit…the Association Secretary can be contacted to avail said member’s survivors and family to collect on this benefit.

The Board of Directors voted to secure this policy benefit for the members both present and future.  Future Secretaries of the Association will have the needed forms and procedures to activate this policy.

With the taking of the roll, it was determined that a quorum existed to conduct all business brought to the floor by the attendees.


At this time there was no report, as there were no bills presented or communications received.


Treasurer’s Report:            Mr. W. Nichols

Mr. W. Nichols rose to state the complete financial reports were previously emailed to the directors and the reports stand as complete as of the date reported above.


There were no questions asked of Mr. W. Nichols at this time and there was a motion called for to acknowledge receipt of these reports.  1st by Mr. R. Diehl.  2nd by Mr. R. Chichester.  The motion was entered and accepted by voice acclimation.  There was no dissent noted.

Audit Committee:            Mr. R. Diehl

No report at this time.

Budget and Finance:            Mr. R. Diehl

No report at this time.

Investments Advisory:            Mr. R. Diehl

No report at this time.


The following Committees had no report at this time for a variety of reasons: Constitution and Bylaws, EMS Committee, Explorers, Historical, Legislative, Nominating, Resolution, Steering, Hospitality, Conventions and Campaigns and Topics.

The following Regional Reports were not given for a variety of reasons at this time: FASNY and NCNYVFA.

The following Delegate Reports were not taken for a variety of reasons at this time: Finger Lakes Burn Association, Coordinators Office and Fire Marshals.

Yearbook and Fund Raising Committee:            Mr. G. Klingenberger

Mr. G. Klingenberger stated that to date 5½ pages of extra space had been reserved by outside groups/organizations in the MCVFA (Inc.) Yearbook.  After a brief discussion, there may be even more coming in prior to the print date.

Membership:            Mr. W. Nichols

The return is slow but steady and to date, 500 or so is the figure reported of paid members.  The thoughts are as time passes the figures will increase.

Banquet:            Mr. L. LeonE

Mr. L. LeonE reports that the Annual Combined (LAMCVFA) Banquet will be held May 10, 2014 at Golden Ponds Party House, 500 Long Pond Road, Greece, New York…North of Latta Road.  The menu selections were discussed and proved to be to all’s liking.  The cost will be held to $30.00 per person.

Public Relations:            Mr. C. Dunn

Mr. C. Dunn reports that the web site was down for a very short time but will be up Thursday with the attachments from this meeting for all to read and acquaint themselves with the information they contain.

Fire Prevention Education:            Mr. R. Chichester

Mr. R. Chichester reports that he’s heard nothing regarding any shows/exhibits in the near future.  There will be information shared when it comes to his attention.

Fire Prevention Essay Contest:            Mr. A. Way

Mr. A. Way rose to state the contest has wrapped up for this year’s efforts.  He pronounced it a great success with new schools added to the effort.  Through the efforts of the Association President, Mr. G. Klingenberger…schools in Irondequoit have returned to the contest.  There also was noted…the Hillel Community Day School’s participation….a first!

With the various participation of the Association Members in passing out the awards, plaques, trophies and checks to the winners, it was a wonderful testament to the dedication of those participating in the work of this Committee.  Mr. Way is to be roundly cheered for the work he does to pull all the various tasks into a singular end that is so beneficial to the children who submit entries for judging.

The report is attached to these minutes and is available at the MCVFA (Inc.) web site, www.mcvfa.com.


Their next meeting is reported to be in St. Johnsville, NY on April 6, 2014.

Chaplains Association:            Mr. R. Pfersick

Mr. R. Pfersick rose to request partial assistance in covering his attending the Chaplains Meeting scheduled for April 27th to April 30th 2014 in Woodberry, Long Island.  The general request was initially for $150.00 for housing.  There was a discussion that evidenced a reply from Mr. R. Diehl that $300.00 was an item in this year’s budget to cover such attendance.  Mr. R. Pfersick will discuss this in the near future with Mr. R. Diehl and come to a mutually agreed amount.  There was a motion advanced to cover the approval of Mr. R. Pfersick’s attendance at this gathering.  1st by Mr. A. Way.  2nd by Mr. L. LeonE.  The motion carried by voice acclimation.  There was no dissent noted.

County Fire Chiefs:            Mr. A. Sweet

The next meeting is to take place at the Rush Fire Department on March 12, 2014.

County Fire Police:            Mr. R. Chichester

The next meeting is to take place at the Seabreeze Fire Department on March 6, 2014 (Beware of the Ides of March).

Fire Advisory Board:            Mr. L. Ritz

Mr. Ritz supplied a complete report of their last meeting.  It is attached to these minutes and is available at the MCVFA (Inc.) web site, www.mcvfa.com.

Firemen’s Home:            Mr. A. Way

71 is the current census, with a new member in this very day.

Mr. A. Way reports that “Big Red” needs to be put out to pasture and a new one purchased as the current one is being repaired very frequently.  There is a fund drive underway to replace the bus and there are pins available for a nominal fee.  Please see Mr. A. Way to secure one at your earliest convenience.  Keeping in mind….no transportation…..no trips outside for the members.

Safety Officers:            Mr. J. Grandusky

Their next meeting is March 26, 2104 (Wednesday) at Penfield Fire Department.

State Fire Police:

They met in February of 2014 in Deerfield, NY.


There were no Battalion Reports taken at this meeting.


There were no Reports of the Association Presidents taken at this meeting.


Mr. R. Diehl is looking into the pocket patches need.  He states there are many suppliers….He’s simply looking for the best deal for the Association.  More as the information becomes “Reportable” to the Directors as to actual cost, material and availability.

There was a letter submitted by Mr. Charles Bommele regarding his possible appointment to the Board of Directors as a Director for the 1st Battalion and the eventual election to the post when the office comes due.  Mr. Bommele is an active member of the Union Hill Fire Department and has a great deal of firematic experience on the Civil and Fire Fighting sides of his department and was in the past…a Director and Vice President of this Association.  Due to serious health considerations, he had to resign his office with this Association some time ago and because of his return to health, is ready to become active again.  There was no discussion of Mr. Bommele’s qualifications at this time…only what would be the time before he had to stand for election.

There was a motion made to appoint Mr. Charles Bommele to fill a Director’s position in the 1st Battalion and when Mr. G. Burris returns from a bout of illness…determine the time frames governing Mr. C. Bommele’s service on the Board of Directors.  1st by Mr. R. Chichester.  2nd by Mr. J. Grandusky.  The motion passed by voice acclimation.  There was no dissent noted.


None brought to the floor at this time.


Nothing at this time.



Mr. W. Nichols read off the list of bills due.  There was a motion called for to satisfy the obligations of the Association.  1st by Mr. R. Chichester.  2nd by Mr. A. Way.  The motion carried by voice vote.  There was no dissent noted at this time.


Mr. F. Gordon Burris is ill…as is Mr. Kenneth Fuller.  We wish them both a speedy recovery….as their presence is missed by all.


There was a discussion of the problems facing this and it seems all community service groups known to us all in one form or other.  Whether it’s a lack of time due to employment, family considerations of whatever else…it is becoming a real problem in managing service organizations.  Several members rose to offer their thoughts on this subject and it’s evident that serious consideration be given this problem in the future.  There seems to be no quick and simple solution to this dilemma and future discussions are warranted along with the ability to make difficult decisions that will hopefully benefit the society in general.

With no additional information brought to the floor by the attending members…The President acting as Chair…called for a motion to adjourn the Board of Directors Meeting.  1st by Mr. J. Grandusky.  2nd By Mr. R. Pfersick.  The motion carried with no discussion by voice acclimation.


Time noted……2109 Hrs.





Respectfully Submitted




J. K. Walsh

Sec. /MCVFA (Inc.)