Minutes > April 16, 2014 Board of Directors Meeting

April 16, 2014

The previously scheduled Workshop Meeting of the Directors of the Monroe County Volunteer Firemen’s Association, Inc. was called to order by the Association President, Mr. Glenn E. Klingenberger at 7:10 PM in Room 109 at the Combined Training Center, located at 1190 Scottsville Road, Gates, NY.

The assembled Directors recited the Pledge of Allegiance to the American Flag and a moment of silent reflection was then observed.

With the taking of the role…it was determined that a quorum existed to conduct any and all business brought to the floor by the attending directors.


The Secretary had no communications to review at this time.


Treasurer’s Report:            Mr. W. Nichols

Mr. W. Nichols rose to state that had emailed the complete financial report to the directors.  At this time there were no questions asked of Mr. W. Nichols regarding the current report.

Mr. R. Diehl then took the floor to offer Mr. W. Nichols his thanks for the work he does in keeping the financial records in such good order.

There was a motion called for to acknowledge the receipt of the current Treasurer’s Report.  1st by Mr. D. Sweet.  2nd by Mr. R. Diehl.  The motion carried by voice acclimation by the attendees.  There was no dissent noted.

Audit Committee:            Mr. R. Diehl

The committee met on April 3rd 2014 to review the Association’s financial records.  They reviewed the checking account, the investment accounts and other pertinent material.  The material reviewed was in “Great Shape”.  The Committee states that there wasn’t an error found nor a bill unpaid.

Budget and Finance:            Mr. R. Diehl

Mr. R. Diehl reports the budget is on track to this date.


Yearbook & Fundraising Committee:            Mr. W. Nichols

Yearbooks are ready for distribution….This evening.

Membership:            Mr. W. Nichols

948 paid members to date.  20 organizations to date…paid.  Returns are steady, Mr. W. Nichols states.

Constitution and Bylaws:            Mr. D. Nesbitt

Will be working to get the Committee together to discuss the needed changes to the Constitution and Bylaws.  As progress is made on this project, it will be shared with the Directors.

The following Committees, Delegates and Representatives had no report at this time: EMS, Explorers, Fire Prevention Education and Essay Committee, Historical, Legislative, Nominating, Resolution, Steering Committee, Hospitality, Conventions and Campaigns, Topics, FASNY, WNYVFA, NCNYVFA, Chaplains, Coordinator’s Office, County Fire Chiefs, County Fire Police, Finger Lakes Burn Association, Fire Advisory Board, Fire Districts, Fire Marshals, Firemen’s Home, State Fire Police and Planning Committee.

  • A large number of the above mentioned Committees, etc. do indeed have reports.  They are being held until the Quarterly Convention scheduled for next Thursday, April 24th 2014 in Hilton, NY.


There were no Battalion Reports given this evening.


The President:            Mr. Glenn E. Klingenberger

Mr. G. Klingenberger thanked the County Fire Police for inviting him and Mrs. Klingenberger to their Installation Banquet.

The 2nd Vice President:            Mr. Louie LeonE

Mr. L. LeonE had no report at this time.

The 2nd Vice President:            Mr. Dale Nesbitt

Mr. D. Nesbitt had no report at this time.


In the past, there were discussions involving the ability of the Treasurer to issue an Association check with only one name affixed to authorize payment.  There were questions as to bylaws, protocols and common practice being asked and research was done regarding this act.  It was determined that this change would neither contravene nor violate any Association Bylaw.  It would simply free up the Treasurer from driving all over the county to locate a second person authorized to sign the check with him for a few hundred dollars to pay a financial obligation owed by the Association.  Without further discussions…There was a motion called for to authorize the Treasurer to sign and thereby authorize any check drawn on the Association up to $500.00 in value.  1st by Mr. A. Way.  2nd by Mr. D. Nesbitt.  The motion carried with no further discussion by voice acclimation.  There was no dissent noted.

There was a motion made to pay the current financial obligations of the Association.  Mr. W. Nichols read the list of obligations to be paid.  There was a motion called for to pay the financial obligations of the Association.  1st by Mr. R. Diehl.  2nd by Mr. A. Way.  The motion carried by voice acclimation from the floor.  There was no dissent noted.


Gordie Burris had cataract surgery today. He’s reported to be doing fine.


There was a brief overview of the Recruit New York project and the press conference held today at the Training Center.  Several MCVFA (Inc.) Officers were in attendance.

With no additional business brought to the floor there was a motion called for to adjourn the Directors Workshop Meeting.  1st by Mr. R. Diehl.  2nd by Mr. A. Way.  The motion carried by voice acclimation.

Time………..8:10 PM



Respectfully submitted,



J. K. Walsh

Sec. /MCVFA (Inc.)


In Memorium


William R. “Bill” Schlegel

Webster: Sunday, March 23, 2014, age 82. A lifelong resident of Webster, Bill was a beloved husband, father, grandfather and great-grandfather.  Predeceased by son, Edward he is survived by his wife of 60 years, Elizabeth "Betty" Schlegel; sister, Jeanne Schlegel; daughters, Debora (Douglas) Kulp, Sherry (Mike) Eckert; grandchildren, Matthew (Karri) Schlegel, Adam (Elaina Vaccaro) Schlegel, Jill Eckert, Andrew (Lisa) Kulp and David (Lisa) Kulp; great-grandchildren, Jaycob, Dylan and Logan Kulp.  He is also survived by extended family as well as honorary sister & brother, Donna Winslow & Howard Williams.  Bill was a retiree of Rochester Gas and Electric and a Life Member of West Webster Firemen's Association.

Services are private and at the convenience of the family. Interment at Webster Rural Cemetery. Memorials may be directed to West Webster Firemen's Association.

Bill spent the last 14 months in declining health, expertly taken care of by the caring staff of the Fairport Baptist Home.  We all wish to thank the staff of the Fairport Baptist Home for their wonderful care for our loved one who, never in his life, learned to sit still.