Minutes > January 19, 2005 Board of Directors Workshop

Jan. 19, 2005

The regularly scheduled Workshop Meeting of the Monroe County Volunteer Firemen’s Association Inc. was called to order by the Association President, Mr. Alan C. Way at 7:30 PM at the Combined Training Facility located at 1190 Scottsville Road, Rochester New York.

With the taking of the roll, it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

The agenda as discussed by letter to the Directors included fund raising, the Siren and the Yearbook Project. There were also several committee reports that needed attention.

The President, Mr. Alan C. Way previous to the meeting…... had invited the Messers. William and Michael Morgan of Northeastern Advertising Inc. 325 Noble St. Elmira New York.

The Senior Mr. Morgan gave a full presentation regarding their company. They have several high profile clients in the Southern Tier that have used them for their fund raising campaigns. They have been very successful in these past endeavors. After hearing the presentation, the directors discussed the presentation and agreed to have the President enter a contract with Morgan Advertising Inc. to handle the fund raising campaign for the Association.
Motion made by Mr. S. Giuliano. 2nd by Mr. R. Diehl. The motion was passed by acclimation.

The workshop meeting then continued with the regular business.

There was a motion made to set aside a page of the minutes in honor of Past President Alfred Chiek in remberance of his answering his final alarm.
Motion by Mr. L. Ritz. 2nd by Mr. L. Hicks.

The report of the Treasurer was accepted on a motion by Mr. L. Hicks. 2nd by Mr. R. Diehl. There were discussions centering on the mechanics of the yearbook account. There was a broad discussion of CD’s, Mutual Funds and Savings Accounts and their relations to the Association as to “Good old making money” procedures”. Mr. T. Summers gave a broad and complete explanation of how the various accounts are handled.

Committee Reports.

Constitution and Bylaws. Mr. R. Gardner
Mr. R. Gardner provided a report of his committee’s work. It is attached to this document for inspection.

Fire Prevention Education. Mr. D. Sweet & Mr. W. Nichols
The Expo will not be at Nazareth College this year. Mr. R. Emma is working on an alternate site. More information will be forth coming as it becomes available.

Fire Prevention Safety Trailer. Mr. R. Diehl
Mr. R. Diehl relates……he’s had a conversation with Mr. Glen Sickles regarding several issues regarding the Safety trailer. There’s a need for new tires. A new carpet. And some other items. There was a discussion of registration and plates. At present there is no license plate on the trailer so it’s treated as a piece of fire apparatus.
This is an ongoing project and continues to evolve. It is being used. And when it’s in use…..Mr. Sickles is usually the one who tows the Safety Trailer to the venue where it is well received..
There will be more information forthcoming as it becomes available.

The Siren
There was a free ranging discussion of how the Siren is distributed. There are good points to both Email and Hand delivered. The MCFB is willing to assist in the distribution of the Siren. Discussions are being initiated regarding this ongoing project. However it is becoming a valued means of information distribution and in the future it will only become more valued.

Old Business

There was a discussion initiated by the Chair regarding the non participation of two directors. It was discussed as to what path to follow.
It was ordered that the secretary send to one director a letter stating that the position has been declared vacant. Motion by Mr. R. Diehl. 2nd by Mr. A. Price. And to the other….a letter requesting that he convey to the Association President his intentions for any future participation.
Also….that the provisions in the Constitution and Bylaws be started to find a replacement for the 1st afore mentioned director.
The above was done on a motion by Mr. L. Hicks. 2nd by Mr. F. Skelton.

There was a discussion of the ever increasing cost of copying, postage and supplies for minutes and other mass mailings. There was a list of suggestions provided to the President and Past President plus last years costs for duplicating and mass mailings. There will be future discussions as to find possible savings in this area without compromising the free flow of necessary information to association member.

Report of the Officers.

The President, Mr. Alan C. Way
Mr. A. Way thanked all those who attended the wake for Past President, Mr. Alfred Chiek. Mary and Gordon Lash were most appreciative of the gesture and send their sincere thanks.
Mr. A. Way also spoke of the award given to Mr. Eugene Renner for fifty years work on behalf of the fire service.

Good and Welfare.

The attendees were notified of the passing of Mrs. Eleanor Mc Kinney the wife of Past President Mr. Edward Mc Kinney. A card of condolence will be sent when the address is provided to the secretary.
Director Mr. Louie LeonE was recently in the hospital for knee surgery. By his presence at this meeting and in good humor, it was determined that the surgery was a rousing success.

With no additional business brought to the floor a motion was called for by the chair to adjourn the workshop meeting.
There were multiple motions made from the floor by acclimation.
The meeting was adjourned on these motions.

Time, 10:00 PM

Respectfully Submitted

J. K. Walsh
Sec./MCVFA (Inc.)

? Corrections on the minutes as required under a notice by Mr. L. Zarnstorff.

The name “Mr. Shaller” on the 15/15/04 minutes, (p.4) should read Mr. Artie Sheeler.
(the secretary regrets this misspelling as it was inadvertinant).

James Walsh, Secretary