Minutes > February 28, 2007 Board of Directors Minutes

February 28, 2007

        The regularly scheduled meeting of the Directors, Committee Chairpersons, Delegates and Representatives of the Monroe County Volunteer Firemen’s Association, Inc., was called to order by the Association President, Mr. Lawrence A. Ritz at the Combined Training Facility, located at 1189 Scottsville Road on the above date at 730 PM.

        The assembled members were led in the Pledge of Allegiance to the American Flag by the Sgt.-At-Arms, Mr. Larry Zarnstorff and the Opening Prayer for guidance was offered by the Acting Association Chaplain, Mr. Donald Fox.

        With the taking of the roll call, it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

        The minutes of the previous meeting were approved on a motion called for by the Chair, Mr. Lawrence A. Ritz.  1st by Mr. A. Way.  2nd by Mr. R. Diehl.  There were no additions or corrections brought to the floor by the attendees.  The motion was carried with no discussion.


        There were two communications received and read to the members.  There was one receipt for printing and it shall be held over for the Treasurer for his records.

Treasurer’s Report:

The Treasurer was unavailable at this meeting but the full report is part of these minutes and can be made available to any member at any time by contacting any member of the Executive Board.

        The $1,300.00 FASNY dues were paid on a motion called for by the Chair.  1st by Mr. R. Diehl.  2nd by Mr. L. Hicks.  There was no discussion on the motion and it passed by voice acclimation.  As part of this motion, $100.00 was also approved for the Firemen’s Home Endowment.

        There was a discussion regarding the bill paying practices of the Association.  The 2nd Vice President rose to state the bill paying practices are at present poor and un-business like due to the delay in paying the Association financial obligations.  There was a general discussion of financial practices and the observed failure of some of the “routines” that are practiced by the Association and have been for some time.  Mr. L. Hicks stated there has to be a series of business guidelines, and if adopted they must be followed.  There was a series of conversations regarding the above stated situation. There will be ongoing conversations with the Treasurer and the various Association Committees that have official interest in this recurring situation.

        The following Committees had no report at this time for a variety of reasons: Audit, Budget and Finance, Constitution and Bylaws, Fire Prevention Safety Trailer, Fire Prevention Essay Contest, Explorers, Historical, Legislative, Nominating, Resolution, Siren and Steering Committee.

Banquet:    Mr. W. Nichols
        Mr. W. Nichols reminded the attendees of the Combined Installation Banquet to be held in conjunction with the Monroe County Ladies Auxiliary.  The date is May 5, 2007 at Logan’s Party House located at 1420 Scottsville Road.  The Social Hour starts at 6:00 PM.  Dinner will follow at 7:00 PM.  The cost is $25.00 per ticket.  The deadline for tickets is April 26, 2007.  Contact Mr. William Schlegel for tickets and information regarding this event.  His address is 1052 Shoecraft Road, Webster, NY 14580.

Emergency Medical Service:    Ms. D. Pfersick, RN
        The FASNY EMS Seminar is to be held in Montour Falls, NY on March 3 and 4, 2007.  The STEP Conference will be held at the R.I.T. Inn and Conference Center on March 30 and 31, 2007.

Fire Prevention Education:
        There is a need for someone to assist Ray Emma in this most worthy project.  Due to Ray’s recent health issues, he’s unable at this time to run full bore with the Organization responsibilities.  The letters have been sent to the schools.  So far, Jerry Carberry has stepped up to assist in any way he can.
The date of the Fire Expo is Friday, May 25 2007.  The location will be at St. John Fisher College on Ralph Wilson Boulevard.

Hospitality Room:    Mr. A. Way
        Mr. A. Way reports he’s all set to go but will need some assistance in lifting.  Al and Mary are all set to run the room on March 23rd, 24th and 25th 2007.

Membership:    Mr. W. Nichols
        To date, there are 1,320 paid members.  45 groups paid and 1,227 FASNY members.  The report is attached to these minutes.

Public Relations:
        Mr. C. Dunn submitted a written report that is attached to these minutes.

Special Events:    Mr. L. LeonE
        Award letters for Firefighter of the Year have gone out and the deadline for submissions is March 7, 2007.

        There is a possibility that Mr. Gary Johnson will address the next Quarterly Convention.  More on this next month.
Transportation:    Mr. D. Sweet
        Room 304 will be the Hospitality Room.  There will be a couple of rooms set aside for special circumstances.
Mr. Sweet started a discussion regarding the possibility of a bus trip for the dedication ceremonies at the Firemen’s Home.  This discussion is concluded under the heading for the Firemen’s Home.

Yearbook:    Mr. A. Way
The current report is attached to these minutes.

Special Committees:
Mr. L. LeonE has sent out the required notification letters.  The return deadline is March 7, 2007.
No report.


Finger Lakes Burn Association:
        The current minutes are attached to this document.

Fire Advisory Board:
        No report at this time.

County Fire Chiefs:    Mr. A. Sweet
        The February 14, 2007 meeting was canceled due to the weather.  The March 3, 2007 meeting will not be held due to a program at local high school.  April 11, 2007 is a T.B.A. event.

Fire Districts:
        No report at this time.

Fire Marshals:    Mr. C. Dunn
        The training seminar will be held May 17, 2007 at the Airport Holiday Inn on Brooks Avenue.  The Fire Marshals will be meeting March 16, 2007 at Henrietta Station #6.

County Fire Police:    Mr. K. Fuller
        March 1, 2007 at the Mendon Fire Dept. will be the site of their next meeting.
March 31, 2007 will be the date of the Banquet.  It will be held at the Burgundy Basin Party House.  Mr. Kenneth Fuller will be sworn in as the next President of the Monroe County Fire Police Officers Association.  The cost per ticket to attend is $30.00.  The Social Hour will be from 6:30 to 7:30 PM.  Dinner will start at 7:30 PM.

        No report at this time.
        No report at this time.

W.N.Y.V.F.A.:    Mr. K. Fuller
        No report at this time.


        Chaplains and Coordinators Office had no report at this time.

FASNY:    Mr. D. Sweet
        Mr. D. Sweet discussed the upcoming Legislative Conference and various arrangements that have been made for the event.

Firemen’s Home:    Mr. D. Sweet
        As part of the Transportation Committee Report…..Mr. D. Sweet again said he’d like to see a bus trip to the Firemen’s Home for the scheduled dedication to be held on September 16, 2007.  Various figures for bus rental were voiced, but there is as yet nothing in writing so all figures are subject to change owing to bus size, hours on the road and of course the final member count using the bus. There will be more on this project discussed at future meetings.

State Fire Police:
        No report at this time.


1st Battalion:
        West Webster had a bank fire.  (The money didn’t burn.)

2nd Battalion:
        No report at this time.

3rd Battalion:
        No report at this time.

4th Battalion:
        The train derailment in East Rochester was discussed.  CSX has not issued a report as yet.

5th Battalion:
        Mendon had an ice rescue.  Two people were trapped by thin ice in Mendon Ponds Park.
Honeoye Falls had a farm house fire.  There were no injuries at this incident.

        There was none brought to the floor by the attendees.


        There was a motion called for by the Chair to renew last year’s resolution to authorize the payment of certain expenses without the direct approval of the Board of Directors.  1st by Mr. A. Way.  2nd by Mr. L. Hicks.  On the question by Mr. W. Nichols, “This authorization shall be in force until revoked by the Board of Directors” moved for a vote.  There was no additional discussion.  The motion was accepted and passed by voice acclimation by the attendees.


The President:    Mr. L. Ritz
        No report at this time.

The 1st Vice President:    Ms. D. Pfersick, RN
        No report at this time.

The 2nd Vice President:    Mr. M. Smith
        No report at this time.


        Mr. A. Sweet rose to discuss the need for a published calendar with the various dates of events so there is not an overlap of various parades, dinners, training sessions and the like.  The Chair reported that this will be taken under advisement.

        With no additional business brought to the floor by the attendees, there was a motion called for by the chair to adjourn the meeting.  1st by Mr. A. Way.  2nd by Acclimation.

        The Closing Benediction was offered by the Association Acting Chaplain, Mr. Donald Fox.
Time 9:30 PM.

Respectfully Submitted,

J. K. Walsh
Sec. MCVFA (Inc.)

James Walsh