Minutes > March 28, 2007 Board of Directors Meeting

March 28, 2007

            The regularly scheduled meeting of the Board of Directors, Committee Chairpersons, Delegates, Representatives and other interested parties of the Monroe County Volunteer Firemen’s Association was called to order by the Association President, Mr. Lawrence A. Ritz at 7:30 PM on the above date at the Combined Training Center, 1190 Scottsville Road, Rochester, NY.

            The assembly was led in the Pledge of Allegiance to the American Flag by Sgt.-At- Arms, Mr. Larry Zarnstorff and the Opening Prayer for Guidance was offered by the Association Acting Chaplain, Mr. Donald H. Fox.

            With the taking of the roll call it was determined that a quorum existed to conduct all business brought to the floor by the attendees.

            The minutes of the previous meeting were approved with no additions or corrections on a motion called for by the Chair, Mr. Lawrence A. Ritz.  1st by Mr. A. Way.  2nd by Mr. R. Diehl.  The motion was passed by voice acclimation.

            There were no bills presented to the Secretary at this time, there were no communications presented to the Secretary at this time.  There was one receipt given over to the Treasurer for his records.  The bill represented by this receipt will be forthcoming by U.S. Mail and it deals with Association copying costs previously done.

Treasurer’s Report:                                                                                    Mr. J. Princehorn
            Mr. J. Princehorn gave a detailed report of the Association finances and the complete report is part of the minutes of this meeting and can be examined by any member at any time by contacting any member of the Executive Board.

            The report of the Treasurer was approved on a motion called for by the Chair.  1st by Mr. M. Smith and 2nd by multiple members.  There was no discussion regarding the Treasurer’s figures and report.

            Mr. J. Princehorn then addressed the assembly regarding concerns several of the Association members had concerning the timely payment of the Association obligations, by describing the schedule he follows in paying the Association bills and other financial transfers.  He explained that there is no actual delay time in the above transactions.  At a meeting he gets a bill, usually on a Wednesday or Thursday evening. The bill or whatever is completed by the following Sunday….at the latest.
            He went on to explain that he holds a full time job that requires his occasional absence on the afore-mentioned meeting days of the Association.  But as related to the members….the bills are paid as soon as he gets back home and at no time has the Association been delinquent in paying the financial obligations.

            In conclusion, he stated that if any member…..at any time….has a question…..regarding the bills due or any other financial question…..he can be reached by telephone or email and all questions will be answered….promptly.  There was no discussion regarding the comments of the Treasurer.

            There was a motion made to pay the outstanding bills incurred by the Association.  1st by Mr. A. Way.  2nd by Mr. R. Diehl.  The motion was approved by voice acclimation.  There was no discussion on the above motion.


            The following committees had no report at this time for a variety of reasons: Audit, Budget and Finance, Constitution and Bylaws, Drills and Officials, Explorers, Fire Prevention Safety Trailer, Historical, Siren and Special Committees #2.

Banquet:                                                                                                                Mr. W. Nichols
    There will be a meeting of the Banquet Committee April 10, 2007 at the Barnard Fire Department. Time will be 1930 Hrs.

Emergency Medical Service:                                                                        Ms. D. Pfersick, RN.
The report is attached to these minutes.

Fire Prevention Education:                                                                            Mr. D. Fox (for Mr. R. Emma)
            The Fire Expo is on schedule for May 25, 2007 at St. John Fisher College.  Mr. D. Fox stated that there will be a need for assistance in this most important event.

Fire Prevention Essay Contest:                                                                    Mr. D. Fox
            Mr. D. Fox reports that the contest went well.  There is a full report regarding the efforts of this valued project in the Associations records and can be viewed by any member by contacting the Secretary (walsh103@aol.com).  The report shows the tremendous efforts put into this project by the Committee and its Chairman, Mr. D. Fox.

Hospitality Room:                                                                                              Mr. A. Way
            Mr. A. Way reported that the Hospitality Room at the Legislative Conference was a great success this year.  It was both well stocked and well attended.  Al and Mary Way reported that they had a very busy weekend, but enjoyed the experience.  Mr. A. Way went on to say that the Association should be doing all it can to advance the candidacy of Mr. William Nichols for the FASNY Office as 2nd Vice President.
Legislative:                                                                                                          Mr. D. Sweet
            Mr. D. Sweet reports that the FASNY Legislative Scorecard is being updated.  There is a file copy attached to these minutes that was supplied by Mr. D. Sweet.

Nominating:                                                                                                        Mr. P. Tracy
            Mr. P. Tracy reports that, “All’s set for the April Quarterly Convention” (April 26, 2007).

Membership:                                                                                                      Mr. W. Nichols
            Mr. W. Nichols reports that there are at present 50 groups paid.  1,485 members are paid up and there are at present 1,389 on the FASNY rolls.

Public Relations:                                                                                               Mr. C. Dunn
            Mr. C. Dunn reports that the Web Site is being upgraded and information submitted will be added as it becomes available.

Resolution:                                                                                                          Mr. D. Fox
             Mr. D. Fox, the Acting Association Chaplain, states that the Resolution Report will be ready for the April 26, 2007 Quarterly Convention.

Steering Committee: 
                                                                                       Mr. D. Fox
“Moving along at a steady pace”
Mr. D. Fox thanked Al and Mary Way for all the work they did at the Hospitality Room.

Special Events:                                                                                                  Mr. D. Sweet
                By Board agreement, there will be a bus trip to the Firemen’s Home to coincide with the official dedication of the Home on Sunday September 16, 2007.  The cost will be $50.00 per person.  There will be a stop or two on the way to the Home and a dinner stop on the return.  All details are going to be worked out in the near future and this information will be published in future notices to all Association members.
For now, a “First Notice” letter will be sent to all Association members.  This letter will be in the mail by April 7, 2007.

Topics:                                                                                                                   Mr. D. Doser
            Mr. Gary Johnson will give a presentation at the next Quarterly Convention scheduled for April 26, 2007 at Pittsford #2.

                                                                                                   Mr. D. Sweet
              Times of the bus trip were discussed as 6:00 AM and return by 10:00 PM or 11:00 PM at the latest.

Yearbook:                                                                                                              Mr. A. Way
“In the works.”

Special Committees #1:                                                                                    Mr. L. LeonE
            Mr. L. LeonE reports that all is on schedule for the award to be given at the May Banquet.
There was a motion called for to approve the Committee Reports.  1st by Mr. R. Diehl.  2nd by Mr. A. Way.  The motion passed with no discussion.


Finger Lakes Burn Association:
                The Minutes of their last meeting is attached to these minutes.

Fire Advisory Board:                                                                                           Mr. L. Ritz
            There was no report due to the lack of a quorum at their last meeting.  However there was a report of approval for new communication towers to lessen the “Dead Spot” in local emergency communications.

County Fire Chiefs: 
                                                                                             Mr. A. Sweet
            The March 14, 2007 Seminar was a huge success.  The next meeting will be at West Webster on April 11, 2007.
Fire Districts and Fire Marshals had no report at this time.

County Fire Police:                                                                                               Mr. K. Fuller
              Their Installation Banquet is scheduled for March 30, 2007 at the Burgundy Basin Party House.  Mr. K. Fuller will be the incoming President of the Monroe County Fire Police Association.
The Board will be meeting on May 3, 2007 and there will be a meeting of the Association on June 7th 2007 at Penfield #1.

                                                                                                             Mr. D. Sweet
            Their next meeting will be held at Benton, NY (Route14A near Penn Yan, NY).  Times are 1:00 PM Legislative and 2:00 PM as the time reported for the business meeting.

WNYVFA:    Mr. K. Fuller
            Their next meeting is scheduled for April 15, 2007 at the American Legion Hall in Churchville, NY.
The WNYVFA Essay Contest results are attached to these minutes and were supplied by courtesy of Mr. Jerry Hendrickson.
Mr. K. Fuller reports that as yet…..no one has been nominated for the Fireman of the Year Award.


Chaplains Association:                                                                                        Mr. D. Fox
            The Chaplains Association will be having their Convention at Montour Falls in April of 2007.

Coordinators Office:
            No report at this time.
FASNY:                                                                                                                     Mr. D. Sweet
            Mr. D. Sweet reported on the subject…..”Good Governance” and the need for a Code of Ethics.  He also suggested that all board members sign a non-disclosure form.  There will be more on this subject at future meetings.

Firemen’s Home:                                                                                                   Mr. D. Fox
            All County sponsored members are doing well.  There was a quarantine at the home due to a generalized flue outbreak.  The Home now has a web site.  It is www.firemenshome.com.

State Fire Police:                                                                                                    Mr. A. Way
            The State Fire Police had their Seminar at Montour Falls, NY on March 16-17, 2007.  There was a good showing at this event.


1st Battalion:
Union Hills had a nasty car accident.
WWFD had numerous auto collisions.
Sea Breeze had their hydroplane called to Sodus Bay to search for a missing fisherman.

2nd Battalion:
Spencerport had a gas call at Kirby’s Motel.

4th Battalion:
Chili had a large fire.

5th Battalion:
They had a couple of house fires and one of these was due to a turkey being overcooked.

There was none brought to the floor.

There was none brought to the floor.


The President:
Mr. L. Ritz had no report at this time.

1st Vice President:
Ms. D. Pfersick, RN had no report at this time.

2nd Vice President:
Mr. M. Smith shared his concern over the delay in submitting the new bylaws to the membership.


            Mr. William Nichols thanked all those who expressed their concern by calls, cards and visits during his confinement and recent successful hip surgery.

            There was no additional business brought to the floor by the attendees.  There was a motion called for to adjourn the meeting at 2110 hrs.  1st by Mr. R. Diehl.  2nd by multiple members.

The Closing Benediction was offered by the Association Acting Chaplain, Mr. Donald H. Fox.

Respectfully Submitted,

J. K. Walsh
Sec./MCVFA (Inc.)

James Walsh