Minutes > November 28, 2007 Board of Directors Meeting Minutes

November 28, 2007

        The regularly scheduled meeting of the Board of Directors, Committee Chairs, Delegates and Representatives of the Monroe County Volunteer Firemen’s Association Inc. was called to order by the Association president, Mr. Lawrence A. Ritz at 7:30 PM.  The location of the meeting was the Combined Training Center 1190 Scottsville Road, Rochester, NY.

        The assembly was led in the Pledge of Allegiance to the American Flag by Mr. G. Burris who was filling in for the Sgt.-At-Arms, Mr. L. Zarnstorff who was excused from this meeting for personal health issues.

        There was a moment of silence to reflect on the untimely passing of Chief Raymond J. Emma.  This was done due to the excused absence of the Acting Association Chaplain, Mr. Donald Fox.

        With the taking of the roll call it was determined that a quorum existed to conduct any business brought to the floor by the attendees.

        The minutes of the previous meeting were read and approved on a motion made by Mr. A. Way and on a second by Mr. J. Carberry.


        There were no communications to be passed on or read.  There was one receipt passed over to the Treasurer for his workflow and action.

        There were several bills discussed by the Treasurer, Mr. J. Princehorn and read to the assembly.  They were approved for payment by a voice vote on a motion made by Mr. A. Way and a second by Mr. G. Renner.

Treasurer’s Report:    Mr. J. Princehorn
        The complete report was read by Mr. J. Princehorn and discussed by the members.  The entire Treasurer’s report has been converted to hard copy and preserved as part of the permanent records of the Association and can be reviewed at any time by any member.  To do so please contact any member of the Board and the complete record will be made available for inspection.

        The Treasurer’s report was approved by a voice vote on a motion made by Mr. R. Diehl and a second by Mr. R. Chichester with an agreement by Mr. L. Leone.
        The following Committees had no report at this time for a variety of reasons: Banquet, Budget and Finance, Drills and Officials, Explorers, Historical, Public Relations, Resolution, Siren, Steering Committee, Special Events, Topics, Transportation, Yearbook, and Special Committee #2.

Audit:    Ms. K. D’Ambra
        Ms. D’Ambra supplied copies of the Audit Committee Report.  There was a discussion of both external and internal audit procedures of the Association financial records.  There followed an extensive discussion of the technical points of audits and the hoped-for results of such points.  It was pointed out that the figures as audited were correct.  The issues needing correction are procedural points and will be worked on by the Association Audit Committee.  A complete report is part of the permanent records of the Association.

Constitution and Bylaws:    Mr. M. Smith
        As per a meeting held by Mr. M. Smith, several additions and corrections to the Constitution and Bylaws of the Association were generated.  Mr. L. Hicks rose to suggest that these changes/additions/alterations be shared with the attendees tonight to start a review process that will be finalized at the upcoming Quarterly Convention.  These changes/additions/alterations were to be discussed at the January Directors Workshop.
It was agreed after discussion to pass out the changes/additions/ alterations to the attendees at this meeting so the material can be reviewed by the attendees prior to the upcoming Quarterly Convention.

Emergency Medical Service:    Ms. D. Pfersick R.N.
        Ms. D. Pfersick discussed the Annual FASNY EMS Seminar scheduled for February 29, 2008 (Friday) at the Montour Falls Fire Academy.
There is a new EMS Director on board.  His name is Jerry Cushman, M.D.
The new Emergency Department Building at Highland Hospital is coming along according to schedule.  In 2008, all P.C.R’s will be electronic.

Fire Prevention Education:    Mr. L. Ritz
        The Committee needs a new chairperson due to the passing of Mr. R. Emma.
There was a report by Mr. J. Carberry on the Fire Expo material that was on display at the Rochester Museum and Science Center on East Avenue.  Mr. J. Carberry related that although the turnout was comparatively low, it was well received and there are hopes that it could be built on in the future.  There were discussions by the attendees on ways to invigorate the Committee and improve its relevance to the target audience it hopes to influence in the future.  Mr. W. Nichols and Mr. A. Way are interested in assisting in setting up a new Fire Prevention Committee.

Fire Prevention Essay Contest:    Mr. L. Ritz for Mr. D. Fox
        All the entries have been read and judged.  The winners have been selected and the results will be ready for the next Quarterly Convention.

Hospitality Room:    Mr. G. Renner
        “Everybody had a great time”.

Legislative:    Mr. W. Nichols
        Mr. W. Nichols referred the attendees to the Volunteer Firefighter for the complete Legislative Agenda, as it is published there.

Membership:    Mr. W. Nichols
        There are 366 individual members and 12 groups paid as of this date.

Nominating:    Mr. P. Tracy
        The complete report is attached to these minutes.  There was a discussion of the vacancies created by the term expirations of the Messer’s L. LeonE, .L. Hicks, D. Doser and R. Diehl.

Special Committee #1:    Mr. L. LeonE
        The Awards Committee
Mr. L. LeonE states that he has sent out the letters and as yet he has no returns with nominee names.
There was a motion called for to approve the committee reports.  1st by Mr. M. Smith. 2nd by Mr. R. Diehl.  The motion carried by voice vote.  There were no additions or corrections brought to the floor.


Finger Lakes Burn Association:
        Minutes of the last meeting are attached to these minutes.

Fire Advisory Board:
        There are 60 recruits in the current class and 50 signed up for the spring class.

County Fire Chiefs:
        Next meeting will be March 11, 2008 at the Combined Training Center.  Time 7:30 PM.

Fire Districts and Fire Marshals had no report at this time.

County Fire Police:    Mr. K. Fuller
        The Identification program is up and running.

        No report at this time.

NCNYVFA:    Mr. G. Burris
        They will be meeting at the Minoa Fire Department on January 13, 2008.  Time will be 2:00 PM.

WNYVFA:    Mr. K. Fuller
        The Western web site is up and running. It is www.wnyvfa.org.
Their next meeting is scheduled for January 06, 2008 in Albion NY at the Elks Club.  Time scheduled is 2:00 PM.

The following Representatives and Delegates had no report at this time for a variety of reasons: Chaplains, Coordinators Office, FASNY, Firemen’s Home and State Fire Police.


1st Battalion, 2nd Battalion and 3rd Battalion had no report at this time.

4th Battalion:
They had a couple of fires

5th Battalion:
Honeoye Falls Ambulance has a class in “Fangs and Scales” per Royer Pfersick.
Also Honeoye Falls has a Christmas Parade scheduled for December 15, 2007.
Rush Fire Department will be sponsoring the NIMS 300 Class.

        Per Mr. G. Burris, anyone who is going to attend the Christmas Party/Meeting at Barnard on December 19, 2007 must sign up via the sign up sheet being passed around the room.

        There was a motion made to approve a check to Barnard for the event.  1st by Mr. L. Hicks.  2nd by Mr. F. Skelton.  Motion passed by voice vote.


        There is nothing new on the Safety Trailer due to the inability to contact Ms. Mary Lash who is thought to have the paperwork for the trailer.

        There was a motion called for to set aside a page of the minutes in honor of Chief Ray Emma.  Motion passed by acclimation.

        Ms. K. D’Ambra rose to discuss the new reporting regulations for all non-profits.  There was a lively discussion of various changes and the reasons for these changes.  There will be much more on this important subject reported on as future discussions continue.


The President:    Mr. Lawrence A. Ritz
No report at this time.

The 1st Vice President:    Ms. Diana Pfersick, R.N.
No report at this time.

The 2nd Vice President:    Mr. Michael Smith
No report at this time...

Nothing reported at this time.

With no additional business being brought to the floor by the attendees, there was a motion called for by the chair to adjourn the meeting.  1st by Mr. J. Carberry.  2nd by multiple members from the floor.  The motion was carried with no discussion.

Respectfully Submitted,

J. K. Walsh
Sec./MCVFA (Inc.)

•    When calling the roll call of attending Directors, Delegates, Representatives and Committee Chairpersons, the name of Mr. Forrest Skelton was inadvertently omitted from the roll call.  This was a result of drafting a new roll call sheet to reflect the changes that have recently occurred.  It was simply a transcription error.
•    The Secretary regrets this omission and offers sincere apologies to both the Association and Mr. Forrest Skelton.
This page of the Minutes of the
Monroe County Volunteer Firemen’s Association, Inc. is set aside in memory of
Past President Raymond J. Emma.
He will be missed